AI meeting tools are becoming more and more popular because of these real-world needs. The global AI transcription market is undergoing remarkable transformation, projected to grow from $4.5 billion in 2024 to $19.2 billion by 2034, representing a 15.6% compound annual growth rate.

Krisp always came out on top as the most trustworthy choice after testing out a bunch of the best ones. Krisp not only helps you take notes during meetings, but it also improves the sound quality better. It achieves this by employing cutting-edge voice clarity and noise reduction technology to make sure that what is written down is clear and accurate from the outset. The ideal choice for your team will depend on what you require.

What is Otter.ai? An Objective Review

Otter.ai is a cloud-based speech-to-text platform designed to transcribe conversations in real-time. It gained early popularity by providing an accessible tool for individuals and teams to capture meeting notes, interviews, and lectures automatically. Its main job is to turn spoken words into written text, which makes conversations searchable and shareable.

The platform’s key features include:

• Live Transcription: Provides real-time captioning and note-taking during meetings.
• Speaker Identification: Distinguishes between different speakers in a conversation, labeling text accordingly.
• Team Collaboration: Lets many people work on the same transcripts in a shared workspace by accessing, highlighting, editing, and commenting on them.
• Integration: Connects with calendar and conferencing apps like Zoom, Microsoft Teams, and Google Meet to automatically join and record meetings.

To provide a fair view, we compared what it has to offer to the demands of most businesses.

Otter is useful, but many people still look for other options because of language, privacy, and transcribing issues.

Why Look for Otter AI Alternatives?: Key Limitations and Reasons to Switch

It’s no secret that Otter.ai helped put AI transcription on the map. A lot of teams still utilize it. But if you’ve read user reviews or spoken to other pros, you’ve probably heard the same problems come up over and over again. A lot of individuals are looking for alternate solutions because of these real-life problems, not simply the specs.

Transcription Accuracy Isn’t Always Reliable

For a tool whose main job is to transcribe speech, nothing frustrates users more than finding errors in the text. This isn’t about occasionally missing a word—it’s a pattern that makes the tool feel untrustworthy. One user put it bluntly in a G2 review:

“The accuracy of the notes can sometimes be skewed due to poor connections or bad audio quality. I’ve also noticed that when there’s a speaker with a heavy accent, the notes are not as accurate and sometimes don’t make sense.”

If you have to spend more time fixing your meeting notes than they save, the product is not helping you.

The Free Plan Feels Designed to Push You to Pay

Many people start with Otter’s free plan to test it out. But what seems like a generous offering often turns out to be restrictive. Between the tight minute limits and lack of advanced features, the jump to a paid plan feels inevitable. Yet, even after upgrading, some users don’t feel the value is there. One particularly disappointed user wrote:

“There’s nothing redeeming about this product compared to others out there… When I asked for a refund, they wouldn’t give me even a partial refund.”

It’s one thing to pay for software. It’s another to feel like you’re overpaying for what you get.

Workflow and Team Management

Software should make collaboration easier, not harder. Unfortunately, Otter’s approach to permissions and calendar integration has left some users dealing with more headaches than they signed up for. From meetings being auto-recorded without permission to confusing access settings, the administrative overhead can be real. One team lead shared:

“My team is struggling to figure out access settings. Right now, only the person who recorded a call can grant permission for others to access it.”

When software adds steps to your process instead of removing them, it’s working against your team’s momentum.

Privacy Risks and Unintended Recording

The most concerning issue is just how easy it is to record things you never meant to record. Because Otter runs continuously in the background, it’s simple to forget it’s on after your meeting ends. One user highlighted this serious flaw:

“It’s very easy to accidentally leave Otter.ai on after the end of your conversation, which means it continues to record and transcribe everything it hears. That means if you’re using it in your office, it may record and transcribe sensitive conversations, private HR matters or highly confidential information without you realizing it.”

Otter AI Limitations in Global Language Support

Otter.ai’s poor capacity to work with several languages is the biggest problem for multinational teams. It works best for English, but it doesn’t always work as well for other languages. This is a big problem for worldwide firms who have meetings in more than one language. Organizations today need technologies that can accurately and reliably transcribe meetings in dozens of languages. 

These aren’t minor inconveniences; they’re fundamental flaws that impact your team’s productivity, collaboration, and data security. If these limitations sound familiar, you’re not just looking for a different tool. You’re looking for a better way to work.

The tools we review next were built to solve these exact problems. 

Top Otter AI Alternatives in 2025

The market for AI meeting assistants has expanded dramatically, offering solutions that address Otter.ai’s well-known limitations. We’ve evaluated the leading tools based on transcription accuracy, feature set, security, and overall value to bring you this curated list of the best alternatives this year.

1. Otter vs Krisp: The Best Overall Alternative

Krisp redefines the category by combining state-of-the-art transcription with foundational audio improvements and a unique privacy-first approach. It operates at the device level, making it the most versatile and secure choice for professionals who value clarity and confidentiality.

Key Features:

• AI Noise Cancellation: Removes background noise and echo from all participants for crystal-clear calls and accurate transcripts.
• Multilingual Support: Transcribes meetings in over 100 languages.
• Interactive AI Meeting Assistant: Provides a real-time meeting summary and allows users to ask questions via chat during calls.
• Universal Compatibility: Works with any conferencing app (Zoom, Teams, Meet) without requiring individual integrations.

Pros: Unmatched audio clarity, superior privacy model, extensive language support, no meeting bot required.

Cons: The AI chat feature is newer than some dedicated chatbot interfaces.

Pricing: Free plan (7 days, full access to premium features). Paid plans start at $16/user/month (50% off billed annually).

Rating: 4.7/5 (G2)

2. Otter vs Fireflies.ai

Fireflies.ai is a powerful, automation-focused competitor that excels at capturing, summarizing, and analyzing conversations, especially for sales and revenue teams.

Key Features:

• Deep integrations with CRMs (Salesforce, HubSpot) and collaboration tools.
• Automated generation of “Super Summaries” with action items and key topics.
• Powerful search functionality across all meeting conversations.

Pros: Excellent for sales teams, strong workflow automation, and post-meeting analysis.

Cons: Requires a bot to join meetings, which can raise privacy concerns and feel obtrusive.

Pricing: Free plan available (limited AI summaries). Paid plans start at $10/user/month.

Rating: 4.8/5 (G2)

3. Otter vs Sembly AI

Sembly AI positions itself as an insights engine, offering detailed analytics and reporting on meeting performance and team engagement.

Key Features:

• Generates detailed “Smart Meeting Reports” with insights and trends.
• Reliable speaker identification and action item tracking.
• Tracks meeting performance metrics over time.

Pros: Strong analytical capabilities for managers and team leads.

Cons: Less focused on real-time interaction and collaboration during the meeting itself.

Pricing: Free plan available with limited features. Team plans start at $15/user/month.

Rating: 4.6/5 (G2)

4. Otter vs Fathom

Fathom is a popular, free-to-use alternative that provides real-time call transcription and summarization with a strong focus on seamless CRM integration.

Key Features:

• Completely free for individuals and teams.
• Automatic highlighting of key moments during calls.
• One-click push of summaries and recordings to Salesforce and HubSpot.

Pros: Exceptional value, zero-cost entry, perfect for solo sales professionals.

Cons: Primarily geared towards sales use cases, with less focus on internal team collaboration.

Pricing: Free plan available with limited features. Pro plan starts at $19/user/month.

Rating: 5/5 (G2)

5. Otter vs tl;dv

Focused exclusively on Zoom and Google Meet ecosystems, tl;dv (too long; didn’t view) is designed for users who prefer to quickly record, clip, and share key moments from meetings.

Key Features:

• One-click recording for Zoom and Google Meet.
• Easy creation and sharing of video clips and soundbites.
• Automatic transcription and chapter creation.

Pros: Extremely user-friendly for creating and sharing video snippets.

Cons: Limited to two platforms (Zoom & Google Meet), lacks broader meeting assistant features.

Pricing: Free plan available (Unlimited Transcription in 30+ Languages). Pro plan starts at $29/user/month.

Rating: 4.7/5 (G2)

6. Otter vs Notta

Notta is a strong competitor known for its high transcription accuracy rates and robust capabilities for transcribing pre-recorded audio and video files.

Key Features:

• Exceptionally high transcription accuracy rate.
• Ability to transcribe pre-recorded audio and video files.
• Good real-time transcription and note-taking.

Pros: Provides accurate transcriptions.

Cons: Less focused on the holistic meeting, collaboration, and summarization experience.

Pricing: Free plan available (120 transcription minutes/month). Paid plans start at €11.69/user/month.

Rating: 4.4/5 (G2)

7. Otter vs Descript

Descript is a unique tool that combines high-quality transcription with a full-fledged audio and video editing studio, making it ideal for content creators.

Key Features:

• “Edit audio by editing text” with its Overdub feature.
• Comprehensive screen recording and publishing tools.
• Multi-track editing for podcasts and videos.

Pros: Best for content creators, podcasters, and marketers.

Cons: Overkill for teams that only need meeting transcription and summaries.

Pricing: Free plan available. The Hobbyist plan starts at $24/user/month, 

Rating: 4.6/5 (G2)

8. Otter vs Read AI

Read AI focuses on providing real-time meeting analytics and post-meeting insights to help teams understand engagement, talk time, and sentiment during their calls.

Key Features:

• Real-time analytics dashboard showing participant engagement and talk time.
• Automated video highlights and summaries sent post-meeting.
• Sentiment analysis and meeting score to gauge effectiveness.

Pros: Unique focus on meeting analytics and participant engagement metrics.

Cons: Less emphasis on collaborative note-taking and transcription editing.

Pricing: Free plan available (5 meeting transcripts per month). Premium plan starts at $19.75/user/month.

Rating: 4/5 (G2)

9. Otter vs Grain

Grain is designed for customer-facing teams that need to easily capture, clip, and share key moments from customer interviews, sales calls, and user research sessions.

Key Features:

• Automatically records and transcribes meetings from Zoom.
• Allows users to create and share short video clips quickly.
• Organizes key moments into shareable collections and playlists.

Pros: Excellent for user research and customer feedback analysis, very intuitive clipping.

Cons: Functionality is primarily focused on Zoom and customer insights, not internal meetings.

Pricing: Free plan available (basic AI notes). Paid plans start at $19/user/month.

Rating: 4.6/5 (G2)

10. Otter vs Avoma

Avoma is an AI meeting assistant and intelligence platform built for revenue teams, focusing on the entire meeting lifecycle from preparation to follow-up.

Key Features:

• Conversation intelligence with talk-to-listen ratios and topic tracking.
• Automated coaching and feedback on meeting performance.
• Pre-meeting preparation with agenda templates and collaborative tools.

Pros: End-to-end platform for sales coaching and enablement.

Cons: A comprehensive platform with a higher price point; may be more than some teams need.

Pricing: Free plan available for 14 days. For Startups, starting at $29.

Rating: 4.6/5 (G2)

11. Otter vs Jamie

Jamie is a European-based AI assistant that specializes in generating high-quality meeting summaries and action items without requiring a calendar integration or bot.

Key Features:

• Operates without calendar access; users start Jamie manually for ad-hoc notes.
• Generates structured summaries, action items, and decisions without joining the call.
• Strong focus on data privacy and GDPR compliance.

Pros: Simple, privacy-focused approach, high-quality summaries.

Cons: Lack of automation requires manual meeting start/stop.

Pricing: Free plan available. Pro plan is €24/user/month.

Rating: 4.9/5 (G2)

12. Otter vs Gong

Gong is the market leader in revenue intelligence, providing deep analysis of customer interactions to drive sales coaching and forecasting for enterprise teams.

Key Features:

• Powerful revenue intelligence and deal forecasting.
• Detailed conversation analytics for sales coaching.
• Integrates deeply with CRMs and sales enablement tools.

Pros: Industry-standard for large sales teams, unparalleled deal insights.

Cons: Enterprise-level pricing, not designed for general meeting transcription or non-sales use.

Pricing: Pricing is available upon request, enterprise-only

Rating: 4.7/5 (G2)

Comparison Table: Otter.ai Alternatives at a Glance (2025)

How to Choose an Otter Alternative

You have a lot of options when it comes to Otter.ai alternatives, so you need to be careful about which one you choose for your squad. Don’t just look at the features; think about what you truly need. This framework could help you decide.

1. Free vs. Paid Features: Assess Your Budget & Needs

• For Individuals & Testers: Start with tools offering robust free plans. Fathom is exceptional here, offering unlimited usage for solo users. Krisp also provides a full-featured free trial to properly test its environment.
• For Teams: Look beyond minute limits. Evaluate the cost of collaboration. Paid plans typically unlock shared workspaces, admin controls, and higher accuracy, which are essential for team-wide adoption.
• Hidden Cost: Think about the “time tax” that comes with a bad free plan. The tool’s actual cost is your productivity if you spend more time fixing mistakes than it saves.

2. Multilingual Capabilities: Ensure Global Inclusivity

This is a very important difference if your team works across borders. One of the main reasons people look for other transcription services instead of Otter is because Otter.ai doesn’t support many languages.

• For Global Teams: Prioritize tools with extensive language support (50+ languages). Krisp (100+), Fireflies.ai (100+), Grain (100+), and Jamie (100+) are leading choices.
• Check for Accuracy: Support for a language doesn’t guarantee accuracy. Look for user reviews or test specific languages you need.

3. Privacy & Bot-Free Mode: Protect Sensitive Conversations

This is a major architectural difference with significant implications.

• For Maximum Privacy: Choose tools that process audio on-device instead of in the cloud. Krisp is the standout here, offering bot-free, device-level processing that never sends your audio to a server for its core noise cancellation. Jamie also offers a local processing option.
• Understand the Trade-off: Cloud-based bots (like Fireflies.ai, Gong) enable powerful features but require sending your meeting data to their servers. Always review their data security and retention policies.

4. Transcription Accuracy: Build a Foundation of Trust

The most crucial thing about any transcribing tool is how accurate it is. Nothing else matters if you can’t trust the text.

• For Technical or Complex Topics: Look for tools known for high accuracy, like Notta, or those that improve accuracy by enhancing audio first, like Krisp with its noise cancellation.
• Test It: Use a recording of a past, complex meeting to test the accuracy of a tool’s free plan before committing.

5. Integrations & Collaboration: Fit Your Workflow

The best tool is the one that works where you already do.

• For CRM & Sales Teams: Fireflies.ai, Avoma, and Gong lead with deep integrations into Salesforce, HubSpot, and other sales enablement tools.
• For General Collaboration: Ensure it works seamlessly with your core conferencing apps (Zoom, Teams, Meet). Krisp has a unique advantage here as it works with any app without requiring separate integrations.
• For Team Notes: Find out whether the tool lets more than one person highlight, comment on, and edit transcripts together in a shared workspace.

Suggested Picks: Find Your Best Fit

Using the framework above, here are our best suggestions for specific situations:

Best for Remote Teams & Overall Use: Krisp

Why: Because it’s the only tool that solves the two biggest problems with working from home: bad audio and meetings that don’t go well. It works on all platforms (Zoom, Teams, Meet) without bothersome bots. It also offers improved noise cancellation, accurate transcription, and summaries for everyone.

Best for Multilingual Users: Krisp or Fireflies.ai

Why: They can both handle more than 100 languages. Krisp is a wonderful option since it protects your privacy and makes the sound better. Use Fireflies.ai if your sales and marketing CRMs are a key part of how you operate.

Best for Privacy-Conscious Organizations: Krisp

Why: Its unique AI works on your microphone and speaker to analyze your speech data on the device itself. Cloud-based bots can’t match the degree of privacy and security that your interactions get when they’re not routed to the cloud for its basic noise suppression.

Best for Sales & Revenue Teams: Fireflies.ai or Gong

Why: They provide comprehensive CRM connectors, conversation intelligence, talk-to-listen ratios, and coaching feedback that are very helpful for sales managers and salespeople.

Why Krisp Stands Out

Krisp stands out by solving the two biggest problems in remote communication: poor audio and inefficient meetings. It does this through a powerful combination of AI and a privacy-first design. 

1. Superior AI Noise Cancellation: The Core Technology

Krisp is based on cutting-edge AI noise suppression at its core. This isn’t just a basic filter; it’s a complex neural network that has been taught to tell the difference between speech and background noise.

• How it works: The AI analyzes the audio input in real-time, instantly identifying and removing non-voice sounds, such as typing, dog barking, or street noise. This happens before the audio is sent to your conferencing app.
• The Result: You get pristine audio quality without any delay. This technology gives Krisp a unique clarity edge over basic built-in solutions offered by platforms like Zoom or Teams.

2. No Bots, No Cloud Processing

A key differentiator is Krisp’s bot-free, local-processing model.

• Your Data Stays Yours: For its core noise cancellation, audio processing occurs locally on your device. Your voice data is not sent to or stored on external servers. This commitment to privacy is a major trust advantage.
• Seamless Integration: Because it works at the device level, Krisp integrates with any communication software you use—whether it’s Zoom, Slack, Teams, or a web-based platform. There’s no need for plugins or awkward bots to join your calls.

3. Beyond Just Noise Removal

Krisp builds on its audio foundation to become a full-featured AI meeting assistant. This suite of tools is designed to automate meeting documentation and enhance productivity.

• Meeting Transcription: Krisp provides accurate, real-time meeting transcription, turning spoken conversation into searchable text. This is invaluable for reviewing discussions and ensuring nothing is missed.
• Meeting Summary: After the call, the AI automatically generates a concise meeting summary, highlighting key discussion points, decisions, and action items. This saves hours of manual note-taking.
• Record Meetings: With one click, you can record meetings directly through Krisp. The recording is automatically synced with the transcript and summary, creating a perfect, searchable archive of every important conversation.

Conclusion

While Otter.ai is a popular entry point, professionals quickly discover its constraints. The meeting length caps and import limits on its free plan can hinder productivity, while its cloud-based bot model raises valid privacy concerns for sensitive discussions.

This is why the search for superior Otter.ai alternatives leads to Krisp. It’s not just another tool; it’s a fundamental upgrade to how you communicate and collaborate.

For 2025 and beyond, Krisp stands as the definitive choice because it solves the root problems others don’t:

• It processes data on a device level, putting privacy first, so your chats stay safe.
• It gives everyone the finest sound quality possible, making their voices seem clear.
• It offers a powerful, bot-free AI meeting assistant that records, transcribes, and summarizes without intruding on your calls.

Krisp seamlessly combines world-class noise cancellation with intelligent meeting notes, removing distractions and automating follow-ups in one seamless, invisible package.

Ready to experience the difference that clarity and privacy make?

Frequently Asked Questions (FAQs)

The post Otter.ai Honest Review + 12 Best Alternatives in 2025 appeared first on Krisp.

For professionals, students, or team leaders, keeping accurate meeting records is essential for accountability, productivity, and follow-through. However, manually transcribing meetings can be time-consuming and error-prone. Fortunately, free tools are now available to simplify this process, saving you hours of effort while improving accuracy. 

In this guide, we’ll chat about why meeting minutes matter, the headaches of manual transcription, and how you can use free tools to make the whole process a breeze. 

Why Recording and Transcribing Meeting Minutes is Essential

Okay, so why is this even a big deal? Well, think about it: meetings are where decisions happen, ideas are born, and action items get assigned. But if no one’s keeping track, things can get messy really fast.

Accurate meeting minutes are like the glue that holds everything together. They ensure everyone’s on the same page, no one forgets their tasks, and you’ve got a clear record to refer back to. Plus, they’re a lifesaver when someone inevitably asks, “Wait, what did we agree on last week?”

Here’s why it’s worth the effort:

• Boost Productivity: Stop stressing about taking notes and actually focus on the discussion.
• Hold People Accountable: Clear records mean no one can wiggle out of their responsibilities.
• Collaborate Better: Share transcripts with teammates who couldn’t make it or revisit complex discussions later.

In short, learning how to record and transcribe meeting minutes for free isn’t just about keeping records—it’s about working smarter, not harder.

How to Record Meeting Minutes for Free Using Krisp

Recording meeting minutes is simple and cost-effective with Krisp, a versatile tool that works across any conferencing app, including Zoom, Microsoft Teams, and Google Meet. 

What’s cool about Krisp is that it doesn’t just record your meetings; it also cancels out background noise (bye-bye, barking dogs) and even transcribes everything for you. Plus, you can save your recordings online or offline, so you’ve got options.

Krisp also offers synchronized playback with AI transcriptions, allowing you to follow along with the written text while listening to the audio. 

How to Download Krisp

To get started with Krisp, visit here, sign up, and follow the simple installation instructions provided on the site to set up the tool on your device. Make sure your device is running the latest version of your operating system (Mac or Windows) to ensure compatibility.

Step-by-Step Guide to Transcribing Meetings with Krisp

To enable and use Krisp’s transcription feature, follow these steps:

1. Enable Transcription in Krisp:
   • Open the Krisp app and navigate to the settings or transcription section.
   • Ensure that “Audio” is enabled so Krisp can both transcribe and save the audio.

Check this out for detailed assistance. 

Sync Krisp with Your Conferencing App (e.g., Google Meet):

• • Open Google Meet and join or start a meeting.
  • In the meeting settings, go to the audio or microphone options.
  • Select Krisp as your microphone and speaker. This ensures Krisp’s noise cancellation and transcription features are active during the meeting.

Ensure Clear Audio:

• • Use Krisp’s noise cancellation feature to eliminate background noise and ensure the audio is clear. This step is crucial for accurate transcriptions.

Start Your Meeting:

• • Once Krisp is synced with Google Meet, begin your meeting as usual.
  • Krisp will automatically record and transcribe the audio in the background while you focus on the discussion.

Review and Edit the Transcription:

• • After the meeting, access the transcription in the Krisp app.
  • Review the text for accuracy, making any necessary adjustments or adding timestamps for key moments.

Save and Share:

• • Once the transcription is finalized, save it in your preferred format (e.g., text file or document).
  • Share the transcript with your team for easy reference and collaboration.
  • Free plan users get unlimited transcripts and can generate up to two meeting notes per day.

By syncing Krisp with Google Meet (or other conferencing apps) and following these steps, you’ll have a clear, accurate, and shareable record of your meeting in no time.

Best (Free) Tools for Meeting Minutes

Alright, so Krisp is awesome, but let’s be real—sometimes you need options. Maybe you’re looking for something with a specific feature, or maybe you just want to test-drive a few tools to see what clicks. 

Whatever your reason, here’s a deeper dive into some other free tools that can help you record and transcribe meeting minutes without breaking the bank.

Otter.ai 

Otter.ai is a widely used transcription tool that offers a free plan, making it accessible for individuals and small teams. During our testing, we found its real-time transcription feature to be fast and relatively accurate, especially in quiet environments. It also allows users to organize and search through meeting notes easily, which is a big plus for productivity.

Nonetheless, the free plan comes with limitations, such as 30 minutes of transcription per session and a monthly cap on total transcription minutes. We also noticed that its lack of noise cancellation can be a drawback in noisy settings, as background sounds sometimes interfere with transcription accuracy. Despite this, Otter.ai remains a solid choice for those looking for a free, user-friendly transcription tool.

Rev

Rev is a premium transcription service known for its high accuracy, thanks to its reliance on human transcribers. In our tests, Rev delivered polished, error-free transcripts, making it ideal for important meetings or projects where precision is critical.

However, Rev comes with a higher cost, which can add up quickly for longer meetings. 

Rev’s Pricing:

• Reverb Transcription

$0.20 / hour

• Reverb Turbo Transcription

$0.10 / hour

• Reverb Foreign Language Transcription

$0.30 / hour

Languages: Spanish, French, Chinese, Portuguese, and 53 more.

Rounded up to the nearest second, 15 second minimum

• Human Transcription

$1.99 / minute

Rounded up to the nearest second, 1 minute minimum

Also, it doesn’t offer noise cancellation, so audio quality depends on the recording environment. For those willing to pay for top-tier accuracy, Rev is a reliable option.

Alice

Alice is an AI-powered transcription tool that stands out for its affordability and accuracy. During our testing, Alice App delivered flawless transcriptions with perfect punctuation, even capturing brand names and pauses correctly. It’s particularly well-suited for users who don’t need transcription consistently but have large projects, such as journalists, marketers, or researchers.

Alice App offers flexible pricing:

Lite: $9.99/hour (when you buy in increments of 1 hour)

Standard: $4.99/hour (when you buy in increments of 20 hours)

Large; $2.99/hour (when you buy in increments of 100 hours)

Even the cheapest tier is more affordable than most pay-as-you-go options. Additionally, Alice boasts a two-minute turnaround time, making it one of the fastest tools we tested.

Nevertheless, Alice has a notable drawback: its editor lacks advanced features. You can’t add comments, highlight text, or generate shareable links, which limits its usability for collaborative editing. It’s best suited for solo users who need a quick, accurate transcription without extensive editing.

Riverside.fm

Riverside.fm is a powerful tool designed to enhance the quality of your video conferences and recordings, offering intuitive, studio-quality recordings for meetings, podcasts, and more. It goes beyond basic recording with features like real-time editing tools, background noise removal, and the ability to color-code important information in meeting summaries. 

You can also broadcast meetings directly on platforms like LinkedIn and Facebook or download and share them later. 

Key features include 4K video quality, seamless integration with podcasting tools, and automatic cloud backups. However, Riverside.fm lacks built-in transcription or captioning support, and advanced editing features require a premium plan, which may not suit all budgets. While it’s an excellent choice for high-quality video recordings and professional editing, you’ll need a separate tool for transcription.

Why Krisp Stands Out

When it comes to recording and transcribing meeting minutes, Krisp distinguishes itself as a versatile and user-friendly tool that combines multiple essential features into one seamless solution. Here’s why Krisp stands out from the competition:

• All-in-One Solution: Krisp combines noise cancellation, recording, and transcription in one app, providing clear audio and accurate transcriptions, even in noisy environments.
• Free Tier with Key Features: Krisp offers a free plan with essential features like noise cancellation and transcription, making it accessible to individuals and small teams.
• Cross-Platform Compatibility: Krisp works with popular platforms like Zoom, Teams, and Google Meet, ensuring seamless use across various conferencing tools.

By combining these features into one tool, Krisp not only simplifies the process of recording and transcribing meetings but also enhances productivity and collaboration. 

Best Practices for Recording and Transcribing Meeting Minutes

Recording and transcribing meeting minutes effectively requires more than just the right tools—it also involves following best practices to ensure high-quality results. By preparing thoroughly and maintaining focus during the meeting, you can create accurate, actionable records that benefit your team. Here’s how to get the most out of your recording and transcription process:

Preparing for the Meeting

1. Test Your Tools in Advance:
   Before the meeting, test your recording and transcription tools to ensure they’re working correctly. Check microphone settings, internet connectivity, and any integrations with conferencing platforms. This step helps avoid technical glitches during the meeting.
2. Ensure a Stable Internet Connection and Quiet Environment:
   A stable internet connection is crucial for uninterrupted recording, especially in virtual meetings. Choose a quiet location to minimize background noise, or use noise-cancellation tools like Krisp to enhance audio quality.
3. Share an Agenda with Participants:
   Distribute a clear agenda to all participants before the meeting. This keeps the discussion focused and ensures that key topics are covered, making the transcription process smoother and more organized.

During the Meeting

1. Use a High-Quality Microphone or Headset:
   Clear audio is essential for accurate transcription. Invest in a good-quality microphone or headset to capture voices clearly, especially in virtual or hybrid meetings.
2. Encourage Participants to Speak One at a Time:
   Overlapping conversations can make transcription difficult. Encourage participants to take turns speaking and avoid interrupting each other. This not only improves transcription accuracy but also fosters a more productive discussion.
3. Record in a Well-Lit, Quiet Space:
   If you’re recording video, ensure the space is well-lit and free from visual distractions. For audio recordings, choose a quiet environment to minimize background noise. This creates a professional recording that’s easier to transcribe and review later.

After the Meeting

Once the meeting is over, the work isn’t done—reviewing, refining, and sharing the transcription is just as important as the recording itself. Here’s how to ensure your meeting minutes are accurate, organized, and actionable:

1. Review the Transcription for Accuracy and Edit Any Errors:
   While AI-powered tools like Krisp are highly accurate, it’s always a good idea to review the transcription for any errors or inconsistencies. Look out for misheard words, unclear phrases, or technical jargon that may need clarification. A quick edit ensures the final transcript is polished and professional.
2. Use Timestamps to Mark Key Discussion Points or Decisions:
   Adding timestamps to your transcription makes it easier to locate specific parts of the meeting. Highlight key moments, such as important decisions, action items, or critical discussions. This is especially helpful for longer meetings or when participants need to revisit specific topics.
3. Share the Minutes Promptly with All Participants for Feedback or Follow-Up:
   Distribute the finalized minutes to all participants as soon as possible. This keeps everyone aligned and ensures accountability for action items. Encourage participants to review the minutes and provide feedback if anything is unclear or missing. Prompt sharing also helps maintain momentum for follow-up tasks.

By following these post-meeting steps, you’ll create a clear, accurate, and actionable record of your discussions. This not only improves productivity but also ensures that everyone is on the same page, making it easier to track progress and achieve your goals

Conclusion

Learning how to record and transcribe meeting minutes free doesn’t have to be a chore. With tools like Krisp, Otter.ai, and others, you can save time, stay organized, and keep your team on track—all without spending a dime.

From noise-free recordings with advanced AI tools to seamless integrations with popular conferencing platforms, there are solutions to overcome common challenges like background noise, long meetings, and technical jargon.

By following best practices—such as preparing in advance, encouraging clear communication, and reviewing transcriptions for accuracy—you can create professional, reliable meeting minutes that enhance productivity and accountability.

Frequently Asked Questions

The post How to Record and Transcribe Meeting Minutes for Free appeared first on Krisp.

However, here’s the good news: there’s a way to make it all a little easier.

Imagine having someone—or something—who could manage your schedule, prioritize your to-do list, draft emails, and even remind you of things you forgot to do. In other words, sounds like a dream, right? If you’re curious, how to use AI as a personal assistant, start by integrating it into your daily routine—use it to schedule meetings, automate repetitive tasks, and even generate quick summaries of lengthy emails.

Moreover, they’re not just fancy gadgets but tools that can help you work smarter, save time, and focus on what matters. Thus, AI personal assistants are a game-changer for productivity.

So, How Do They Work?

At their core, AI as personal assistants are powered by two key technologies: machine learning and natural language processing (NLP). Firstly, machine learning means they learn from your habits and preferences over time. For instance, if you always schedule meetings in the afternoon, your assistant will start suggesting those times automatically.

In addition, NLP is what lets them understand your voice or text commands. As a result, when you say, “Schedule a meeting with Alex for next Tuesday,” it knows exactly what to do.

Different Types of AI-Powered Personal Assistants

There are tons of AI personal assistants, each designed to tackle specific tasks and make your life easier. Here’s a breakdown of the different types, along with 2-3 examples for each category and a bit more detail about how they work:

Best AI Personal Assistants for Writing 

Struggling with writer’s block or drowning in drafts? AI writing assistants can help you craft emails, reports, and even creative content in a fraction of the time.

Grammarly

You don’t need to be a grammar whiz to sound like one. Grammarly checks your writing in real-time, whether you’re drafting an email, polishing a report, or even crafting a social media post. It’s not just about fixing mistakes—it’s about helping you communicate clearly and confidently.

What’s cool? It doesn’t just point out errors. It explains why something might sound better rephrased and even suggests ways to adjust your tone.

Plus, it works wherever you write—Gmail, Google Docs, even your phone. It’s like having a writing coach in your pocket.

What We Love About Grammarly

• Catches grammar and spelling mistakes in real-time.
• Suggests ways to make your writing clearer and more engaging.
• Tone detector helps you sound just right, whether you’re formal or friendly.
• Works seamlessly across email, docs, and social media.

A Few Limitations

• The free version is great, but you’ll need Premium for advanced features like tone suggestions.
• Sometimes it over-suggests, which can slow you down if you’re in a rush.

Pricing

• Free: Basic grammar and spelling checks.
• Premium: Starts at $12/month for advanced features like tone adjustments and plagiarism detection.

What Others Are Saying

• G2: 4.7/5 

ChatGPT

ChatGPT is like having a brainstorming partner who’s always ready to help. It’s great for generating content, answering questions, or even summarizing long articles. 

What’s neat? It’s not just for writers. Students, marketers, and even coders use it to save time and spark ideas.

Nonetheless, here’s the thing: it works best when you give it clear instructions. The more specific you are, the better the results.

What We Love About ChatGPT

• Helps with brainstorming, drafting, and summarizing.
• Great for creative writing, technical docs, and even coding help.
• Easy to use—just type a prompt and see what happens.

A Few Limitations

• It’s not perfect. Sometimes it generates generic or repetitive content.
• You’ll need to tweak the output to make it truly yours.

Pricing

• Free: Access to the basic version.
• Plus: $20/month for faster responses and priority access during peak times.

What Others Are Saying

• G2: 4.7/5

Jasper

Designed for marketers and content creators, Jasper helps you write blog posts, ad copy, and even product descriptions. It uses AI to generate content based on your prompts, and you can tweak the tone and style to match your brand.

But fair warning: it’s not a magic wand. You’ll still need to edit and refine the output to make it shine.

What We Love About Jasper

• Generates blog posts, ads, and product descriptions in minutes.
• Lets you customize tone and style to fit your brand.
• Great for brainstorming ideas when you’re stuck.

A Few Limitations

• It’s pricey for solo users.
• Outputs can feel generic without proper editing.

Pricing

• Starter: $39/month.

What Others Are Saying

• G2: 4.7/5

Best AI Personal Assistants for Virtual Meetings

Krisp

This tool is a game-changer for anyone who takes calls in noisy environments. It uses AI to remove background noise—like barking dogs or noisy coworkers—so you sound crystal clear on calls. It also records meetings and provides AI-powered summaries, making it easier to revisit important discussions later.

Krisp isn’t just about canceling background noise (though it’s amazing at that). It’s also your personal meeting assistant. It records your calls, transcribes them, and even pulls out the key points so you don’t have to.

What’s great? You can focus on the conversation instead of scrambling to write everything down. And if you need to revisit something later, Krisp’s searchable transcripts make it a breeze.

What’s Great About Krisp

• Blocks background noise like a pro.
• Works with Zoom, Slack, and other platforms.
• Records and transcribes meetings in real-time.
• Summarizes key points and action items automatically.
• Searchable transcripts save you time.

A Few Limitations

• The free plan only gives you 60 minutes of noise cancellation per week.
• Summaries can miss some nuances, so you might need to double-check.

Pricing

• Free

1. Unlimited Transcript & Audio Recording
2. 60 min/day Noise Cancellation
3. 2/day AI notes & Action Items
4. 7 day Meeting history

• Pro: Starts at $8/month for unlimited usage.

1. Everything in free – unlimited 
2. Transcript & Summaries in 19+ langs
3. Video Recording
4. Ask Krisp – Co-pilot
5. Centralized Action Items
6. AI Outline
7. Record with bot

What Others Are Saying

• G2: 4.7/5

Otter.ai

Otter.ai records and transcribes meetings in real-time, so you can focus on the conversation instead of taking notes. It also highlights key points and action items, making it easy to follow up after the meeting. You can even search through transcripts to find specific information later.

What We Love About Otter.ai

• Real-time transcriptions that are surprisingly accurate.
• Highlights key points and action items.
• Searchable transcripts save you time.

A Few Limitations

• Struggles with heavy accents or overlapping speech.
• The free plan is pretty limited.
• No noise-cancellation technology 

Pricing

• Free: 30 minutes per meeting, 3 hours total per month.
• Pro: $10/month for more features and longer recordings.

What Others Are Saying

• G2: 4.3/5

Fireflies.ai

If you’re tired of taking notes during meetings, Fireflies.ai is here to help. It not only records, transcribes, and summarizes your meetings automatically, but also ensures you never miss important details.

It even identifies key points, action items, and decisions made during the discussion. Additionally, if you use tools like Slack or Google Drive, you can easily share notes with your team.

What We Love About Fireflies.ai

• Automatically records and transcribes meetings.
• Highlights key points and action items.
• Integrates with Slack, Google Drive, and more.

A Few Limitations

• Accuracy can drop with poor audio quality.
• The free plan has limited storage.
• The dashboard might be hard for new users.

Pricing

• Free: Limited features.
• Pro: $10/month for more storage and features.

What Others Are Saying

• G2: 4.8/5

Best AI Personal Assistant for Task & Project Management

ClickUp

ClickUp offers AI-powered task prioritization, reminders, and goal tracking. It also provides insights into your team’s productivity so you can see where you’re excelling and where you might need to improve.

What’s cool? It’s super customizable, so you can tweak it to fit your workflow.

What We Love About ClickUp

• AI-powered task prioritization and reminders.
• Tracks goals and team productivity.
• Highly customizable to fit your needs.

A Few Limitations

• The interface can feel cluttered at first.
• Some features have a learning curve.

Pricing

• Free: Basic features.
• Unlimited: $7/month for more features.

What Others Are Saying

• G2: 4.7/5

Asana

Asana is perfect for teams juggling complex projects. It helps you assign tasks, set deadlines, and track progress—all while keeping everyone on the same page.

Its AI features are a nice bonus. It suggests deadlines, assigns tasks, and even gives you insights into your team’s productivity.

What We Love About Asana

• AI suggests deadlines and assigns tasks.
• Tracks team productivity and project progress.
• Great for breaking down complex projects.

A Few Limitations

• The free plan is pretty limited.
• Can feel overwhelming for small teams.

Pricing

• Free: Basic features.
• Premium: $10.99/month for advanced features.

What Others Are Saying

• G2: 4.4/5

Best AI Personal Assistant for Email Management

SaneBox

This tool automatically sorts your emails into folders, so you only see what’s important. It also sends you daily digests of less urgent emails, so you can focus on what matters most.

What’s awesome? It works with any email provider, so you don’t have to switch to use it.

What We Love About SaneBox

• Automatically sorts emails into folders.
• Daily digests keep you focused.
• Works with any email provider.

A Few Limitations

• Some features require a learning curve.

Pricing

• Starts at: $7/month.

What Others Are Saying

• G2: 4.9/5

Superhuman

Superhuman is a lightning-fast email client with AI features like smart scheduling and follow-up reminders. It’s designed to help you process your inbox quickly and efficiently. 

What We Love About Superhuman

• Lightning-fast email processing.
• AI schedules emails and sets reminders.
• Pause your inbox to avoid distractions.

A Few Limitations

• It’s pricey.
• Only available by invitation.

Pricing

• Starts at: $25/month.

What Others Are Saying

• G2: 4.7/5

Best AI Personal Assistant for Calendar & Scheduling

Calendly

Calendly lets others book meetings based on your availability, so you don’t have to play email tag. You can set your preferred meeting times, and the tool takes care of the rest. What’s great? It syncs with your calendar, so you never double-book yourself.

What We Love About Calendly

• Automates meeting scheduling with a simple link.
• Syncs with Google Calendar, Outlook, and more.
• Customizable availability and meeting types.

A Few Limitations

• The free plan only allows one event type.
• Advanced features like integrations require a paid plan.

Pricing

• Free: Basic features.
• Premium: Starts at $8/month for more customization.

What Others Are Saying

• G2: 4.7/5

Clockwise

Clockwise optimizes your calendar by automatically scheduling meetings and blocking focus time. It also integrates with tools like Slack to minimize interruptions during your workday.

What We Love About Clockwise

• Automatically schedules meetings and focus time.
• Integrates with Slack to reduce distractions.
• Optimizes your calendar based on your priorities.

A Few Limitations

• The free plan is pretty basic.
• Can feel intrusive if you’re not used to AI managing your schedule.

Pricing

• Free: Limited features.
• Teams: $6.75/user/month for advanced features.

What Others Are Saying

• G2: 4.7/5

Best AI Personal Assistant for Skill Development & Learning 

Duolingo

This popular language-learning app uses AI to personalize lessons based on your progress and learning style. It’s a fun and interactive way to pick up a new language. 

Whether you’re learning Spanish, French, or even Klingon, Duolingo keeps it engaging with gamified lessons. What’s cool? You can practice anytime, anywhere—even if you only have five minutes.

What We Love About Duolingo

• Personalized lessons that adapt to your progress.
• Gamified learning keeps it fun and engaging.
• Works on your phone, so you can learn on the go.

A Few Limitations

• The free version has ads and limited features.
• Not ideal for advanced learners.

Pricing

• Free: Basic lessons with ads.
• Plus: $6.99/month for an ad-free experience and offline access.

What Others Are Saying

• G2: 4.5/5

Coursera (with AI features)

Coursera offers AI-powered course recommendations and personalized learning paths to help you achieve your goals. Whether you’re learning coding, business, or design, it tailors the experience to your needs.

What’s great? It offers courses from top universities and companies, so you know you’re getting quality content.

What We Love About Coursera

• AI recommends courses based on your goals.
• Offers courses from top institutions like Stanford and Google.
• Certificates can boost your resume.

A Few Limitations

• Some courses are expensive.
• Certificates often require additional fees.

Pricing

• Free: Audit courses for free.
• Paid: Starts at $39/month for certificates and full access.

What Others Are Saying

• G2: 4.5/5

Quizlet

Quizlet uses AI to create customized study plans and flashcards, making it easier to retain information and prepare for exams or presentations.

What We Love About Quizlet

• Customizable flashcards and study plans.
• AI helps you focus on what you need to learn.
• Great for students and professionals alike.

A Few Limitations

• The free plan has limited features.

Pricing

• Free: Basic features.
• Plus: $7.99/month for advanced features.

What Others Are Saying

• G2: 4.5/5

Best AI Voice-Activated Assistants

Siri

Siri is the voice-activated assistant you probably already know. It’s great for quick tasks like setting reminders, sending texts, or checking the weather.

What We Love About Siri

• Hands-free help for everyday tasks.
• Integrates with Apple devices and smart home gadgets.
• Always learning and improving.

A Few Limitations

• Limited to Apple’s ecosystem.
• Can struggle with complex requests.

Pricing

• Free: Comes pre-installed on Apple devices.

What Others Are Saying

• G2: 4.6/5 (Apple iOS)

Alexa

Alexa is like having a personal assistant in your living room. It’s perfect for managing your smart home, playing music, setting timers, and even ordering groceries.

What’s cool? It works with a ton of smart devices, so you can control your lights, thermostat, and more—all with your voice.

What We Love About Alexa

• Controls smart home devices with ease.
• Plays music, sets reminders, and answers questions.
• Constantly adding new skills and features.

A Few Limitations

• Requires compatible smart home devices.
• Privacy concerns with always-listening devices.

Pricing

• Free: Comes with Alexa-enabled devices.

What Others Are Saying

• G2: 4.2/5

12 Ways to Use AI as a Personal Assistant (That’ll Make Your Life Easier)

Let’s be honest—life can feel like a never-ending to-do list. But what if you had a sidekick to help you tackle it all?  AI assistants aren’t just for techies or CEOs; they’re for anyone who wants to save time, reduce stress, and focus on what really matters. 

Here are real-world ways to put AI to work for you:

1. Automate Your Scheduling

Tired of the back-and-forth emails to find a meeting time? Let AI do the heavy lifting.

• Real-world example: Use Calendly to share your availability. Your assistant sends a link, and the other person picks a time that works for both of you. No more “How about Tuesday at 3?”

2. Draft Emails in Seconds

Staring at a blank email screen? AI can help you start—or even finish—your message.

• Real-world example: Tools like ChatGPT or Jasper can draft professional emails based on a few keywords. Just tweak it, and you’re done.

3. Summarize Long Articles or Reports

AI can simplify and condense a 20-page report when you’re pressed for time.

• Real-world example: Paste the document into ChatGPT, and it’ll give you a concise summary in seconds. Perfect for last-minute prep before a meeting.

4. Take Notes in Meetings

Let AI handle the note-taking so you can stop scrambling to jot down every word.

• Real-world example: Use Krisp or Otter.ai to record and transcribe meetings. They would even highlight action items, ensuring you know what to do next.

5. Block Out Focus Time

Distractions killing your productivity? AI can help you carve out uninterrupted work time.

• Real-world example: Tools like Clockwise automatically block focus time on your calendar and reschedule less important meetings.

6. Learn a New Skill

Want to pick up a new language or skill? AI can be your personal tutor.

• Real-world example: Use Duolingo to learn a new language during your morning commute or Coursera to take a course on data science during lunch breaks.

7. Organize Your Inbox

Drowning in emails? AI can sort, prioritize, and even respond for you.

• Real-world example: SaneBox moves less important emails to a separate folder, so you only see what matters. Boomerang reminds you to follow up if someone doesn’t reply.

8. Create a Grocery List

Forgot the milk again? AI can help you stay on top of household tasks.

• Real-world example: Tell Alexa or Siri, “Add milk to my shopping list,” and it’ll sync with your phone so you never forget.

9. Write Social Media Posts

Struggling to come up with captions? AI can help you sound witty and engaging.

• Real-world example: Use Jasper or ChatGPT to generate post ideas or even full captions for Instagram, LinkedIn, or Twitter.

Pro tip: Use AI prompts for a better result

10. Clean Background Noise

AI can clean up your audio if you’re, for example, working from a noisy coffee shop.

• Real-world example: Krisp removes background noise during calls, so you sound professional no matter where you are.

11. Get Real-Time Language Translation

AI can break down language barriers, making it easier to travel or collaborate with international teams.

• Real-world example: Use Google Translate to have real-time conversations in another language or translate documents instantly.

12. Manage Your Finances

Not sure where your money’s going? AI can help you budget and save.

• Real-world example: Apps like Mint or YNAB (You Need a Budget) track your spending, categorize expenses, and even suggest ways to save.

Common Challenges When Using AI Personal Assistants

AI personal assistants are amazing tools, but like any technology, they come with challenges. Here’s a look at some common hurdles users face—and practical solutions to help you get the most out of your AI assistant without the headaches.

Challenge 1: Learning Curve for New Users

Let’s be real—new tech can feel overwhelming at first. If you’re not tech-savvy, diving into an AI personal assistant might feel like learning a new language.

Solution: Start small. Focus on mastering basic features first, like setting reminders or scheduling meetings. Once you’re comfortable, then gradually explore advanced functionalities like automation or integrations. In addition,most tools not only offer tutorials but also provide customer support to guide you every step of the way.

Challenge 2: Privacy and Data Security Concerns

Handing over your personal or work data to an AI personal assistant can feel risky. What if your information gets leaked or misused?

Solution: Choose tools with robust encryption and clear privacy policies. Look for certifications like GDPR compliance or SOC 2 Type II, which indicate strong data protection practices. Also, avoid sharing sensitive information unless absolutely necessary.

Challenge 3: Over-Reliance on AI

It’s easy to let AI do all the work, but relying too much on it can lead to mistakes or a loss of critical thinking skills.

Solution: Use AI as a supplement, not a replacement, for human judgment. For example, let your AI assistant draft an email, but always review and tweak it before sending. Balance automation with your expertise.

Challenge 4: Compatibility Issues with Existing Tools

Nothing’s more frustrating than finding out your shiny new AI personal assistant doesn’t work with the tools you already use.

Solution: Research integrations and APIs before committing to a tool. For example, if you use Google Workspace, make sure your AI assistant integrates seamlessly with Gmail, Calendar, and Drive. Additionally, many tools also offer free trials, allowing you to test compatibility before buying.

Conclusion

From automating your schedule and drafting emails to summarizing meetings and even helping you learn new skills, AI personal assistants are transforming the way we work and live. So, whether you’re a busy professional, a student, or just trying to stay organized, knowing how to use AI as a personal assistant can give you a major advantage.

With advancements in hyper-personalization, emotional intelligence, and seamless integration with smart devices, these tools will only get smarter and more intuitive. The key is to embrace them as partners, not replacements, and use them to enhance productivity and creativity.

Frequently Asked Questions

The post How to Use AI as a Personal Assistant in 2025 appeared first on Krisp.

But with so many options available, how do you determine which suits your needs best? A good virtual meeting platform should be user-friendly, feature-rich, and secure while offering the flexibility to cater to different business requirements. 

In this guide, we’ve tested and evaluated the top virtual meeting platforms to help you make an informed decision. Based on our experience, we’ll highlight their key features, pros, cons, and pricing. Whether you’re a freelancer, a startup, or a large corporation, you’ll find the perfect solution here.

What Is Video Conferencing Software? 

Video conferencing software is a technology that enables individuals and teams to conduct face-to-face meetings over the Internet, regardless of their physical location. It combines video, audio, and collaboration tools to create a virtual meeting environment. The primary purpose of this software is to facilitate real-time communication and collaboration, making it easier for remote teams, clients, and partners to connect and work together seamlessly.

In 2025, virtual meeting platforms have evolved beyond basic video calls to become comprehensive collaboration hubs. They offer features like screen sharing, virtual whiteboards, breakout rooms, and AI-powered tools such as real-time transcription and translation. These platforms are essential for businesses, educational institutions, and even social interactions, bridging the gap between remote and in-person communication.

Pricing Models for Virtual Meeting Platforms

The cost of video conferencing software varies widely depending on the platform and its features. Here are the most common pricing models:

1. Free Plans: Many virtual meeting platforms offer free versions with basic features, such as limited meeting durations, a cap on the number of participants, and restricted access to advanced tools. These plans are ideal for small teams or individuals who need occasional video calls.
2. Subscription-Based Plans: For businesses requiring more robust features, subscription plans are available on a monthly or annual basis. These plans typically include longer meeting durations, higher participant limits, and access to premium tools like recording, analytics, and custom branding.
3. Enterprise Plans: Large organizations with complex needs can opt for enterprise plans, which offer unlimited features, dedicated support, and advanced security measures. These plans are often customizable to suit the specific requirements of the business.

How to Choose the Right Virtual Meeting Platform

Before diving into the top platforms, consider these essential factors to help you make an informed decision:

Ease of Use

A virtual meeting platform should be intuitive and easy to navigate for both hosts and participants. A steep learning curve can lead to frustration and wasted time. Choose a tool that offers a simple interface and quick setup.

Features

Look for a platform that provides essential features such as:

• Screen sharing
• Meeting recording
• Breakout rooms
• Polling and Q&A sessions
• AI-powered transcription and noise cancellation
• Integration with productivity tools like Slack, Google Workspace, and Microsoft Teams

Security

Security is crucial, especially when dealing with sensitive information. Ensure the platform offers:

• End-to-end encryption
• Multi-factor authentication
• Password-protected meetings
• Compliance with data protection regulations such as GDPR and HIPAA

Pricing

Cost is a significant factor, especially for small businesses and freelancers. Some platforms offer free plans with limited features, while others provide premium features under paid plans. Evaluate your budget and choose a plan that balances cost and functionality.

Device Compatibility

Without technical issues, participants should be able to join meetings from various devices, including desktops, mobile phones, and web browsers. A platform that supports cross-device functionality enhances accessibility and convenience.

Virtual Meeting Challenges

Virtual meeting challenges can hinder productivity and collaboration if not addressed. Common issues include technical glitches, poor audio/video quality, participant disengagement, and time zone conflicts. Miscommunication and lack of engagement can make meetings less effective, leading to frustration and lost productivity. 

To overcome these challenges, teams must use reliable virtual meeting platforms, establish clear guidelines, and leverage interactive tools to keep participants engaged. By addressing these obstacles proactively, businesses can ensure smoother, more efficient virtual meetings that drive meaningful outcomes.

9 Best Virtual Meeting Platforms

Now, let’s explore the top virtual meeting platforms that offer seamless collaboration.

1.Krisp

While Krisp isn’t a traditional meeting platform, it’s a game-changer for anyone looking to enhance their virtual meeting experience. Based on our testing, Krisp stands out as an automated meeting assistant with advanced noise cancellation features and a robust dashboard for meeting insights.

Why we picked:

We chose Krisp because it solves one of the most common pain points in virtual meetings: background noise. Its AI-powered noise cancellation is unmatched, ensuring crystal-clear audio no matter where you are. Additionally, its meeting notes, transcriptions, and action item summaries save time and make follow-ups effortless. Krisp is the ultimate meeting assistant for professionals who want to focus on the conversation, not the distractions.

Who it’s for:

Krisp is ideal for professionals, remote teams, and anyone who wants to improve meeting productivity. From our experience, it’s particularly useful for those who need noise-free audio, meeting transcriptions, summaries, and action items.

Key Features:

• AI-powered noise cancellation for crystal-clear audio
• Meeting dashboard with transcriptions, summaries, and action items
• AI Chat for instant meeting insights (check out Krisp AI Chat)
• Compatibility with all major meeting platforms like Zoom, Microsoft Teams, and Google Meet

Pros & Cons:

Pros:

• Exceptional noise cancellation improves meeting quality.
• Meeting notes and summaries save time and boost productivity.
• Works seamlessly with any virtual meeting platform.

Cons:

• Not a standalone meeting platform (requires integration with other tools)

Pricing and reviews:

• Free plan available
• Paid plans start at $16/month
• G2: 4.7/5 (560+ reviews)

2. Zoom 

Zoom has become synonymous with virtual meetings due to its reliability, extensive features, and ease of use. It is widely used for team meetings, webinars, and online training sessions.

Why we picked:

Zoom is the gold standard for virtual meetings, and for good reason. We picked Zoom because of its reliability, scalability, and ease of use. Whether you’re hosting a small team meeting or a large webinar, Zoom delivers high-quality video and audio with minimal setup. Its breakout rooms, virtual backgrounds, and cloud recording features make it a versatile choice for businesses, educators, and individuals alike.

Who it’s for:

From our experience, Zoom is perfect for businesses, educators, and individuals who need a versatile and scalable platform. It’s especially great for hosting large meetings and webinars.

Key Features:

• HD video and audio conferencing
• Breakout rooms for group discussions
• Virtual backgrounds and noise suppression
• Cloud recording and meeting transcripts
• Integration with Slack, Google Calendar, and Microsoft Teams

Pros & Cons:

• Pros:
  • Easy to use and scalable for businesses of all sizes.
  • Robust free plan with up to 100 participants.
  • High-quality video and audio performance.
• Cons:
  • Free version has a 40-minute limit per meeting.
  • Past security concerns (since improved with encryption updates).

Pricing and reviews:

• Free plan available
• Paid plans start at $13.33/month per user
• G2: 4.6/5 (54,500+ reviews)

3. Microsoft Teams 

Microsoft Teams is a powerhouse for businesses that rely on Microsoft 365. It offers virtual meeting capabilities along with robust team collaboration tools, making it an all-in-one solution .

Why we picked:

We chose Microsoft Teams for its deep integration with Microsoft 365, making it a no-brainer for businesses already using Office apps. It’s more than just a meeting platform—it’s a collaboration hub with file sharing, team channels, and enterprise-grade security. For large organizations, Microsoft Teams offers unmatched functionality and seamless integration with tools like Word, Excel, and Outlook.

Who it’s for:

Based on our testing, Microsoft Teams is best suited for enterprises and teams already using Microsoft 365. It’s a great choice for large organizations that need seamless integration with Office apps.

Key Features:

• Deep integration with Microsoft 365 (Word, Excel, Outlook)
• File sharing and team collaboration
• AI-powered noise cancellation
• Meeting recordings stored in OneDrive
• Enterprise-grade security

Pros & Cons:

• Pros:
  • Seamlessly integrates with Microsoft apps.
  • Excellent security and compliance features.
  • Suitable for large teams and enterprises.
• Cons:
  • Can feel complex for new users.
  • Requires a Microsoft 365 subscription for full functionality.

Pricing and reviews:

• Free version available
• Paid plans start at $9.99/user/month
• G2: 4.3/5 (15,000+ reviews)

4. Google Meet

Google Meet is a simple yet powerful virtual meeting platform integrated with Google Workspace. It’s ideal for businesses looking for a hassle-free video conferencing tool.

Why we picked:

Google Meet is our top pick for simplicity and accessibility. We chose it because it’s browser-based, requires no downloads, and integrates seamlessly with Google Workspace. It’s perfect for quick, scheduled meetings via Google Calendar, and its automatic live captions make it accessible for all users. For startups and small teams, Google Meet is a hassle-free solution.

Who it’s for:

From our experience, Google Meet is perfect for individuals, startups, and teams already using Google Workspace. It’s great for quick, scheduled meetings via Google Calendar.

Key Features:

• No downloads required – runs directly in the browser
• Automatic live captions for accessibility
• Strong integration with Gmail and Google Calendar
• Secure meetings with encrypted video calls

Pros & Cons:

• Pros:
  • No software installation needed.
  • Great for quick, scheduled meetings via Google Calendar.
  • Strong security features with two-step authentication.
• Cons:
  • Lacks advanced features like breakout rooms in the free version.
  • No meeting transcripts without a paid plan.

Pricing and reviews:

• Free plan available
• Business Starter: $2/month per user
• Business Standard: $9/month per user
• Business Plus: $17/month per user
• Enterprise: Custom pricing
• G2: 4.6/5 (2700+ reviews)

5. Cisco Webex 

Cisco Webex is a highly secure virtual meeting platform favored by large businesses and government agencies. It provides advanced AI-driven meeting features.

Why we picked:

We selected Cisco Webex for its enterprise-grade security and advanced AI-driven features. It’s the go-to platform for large organizations and government agencies that prioritize security and scalability.

Who it’s for:

From our practical experience, Cisco Webex is ideal for enterprises and large organizations that prioritize security and scalability. It’s also a great choice for hosting large-scale webinars and training sessions.

Key Features:

• AI-powered noise removal and automatic transcription
• Large-scale webinar support for up to 100,000 participants
• Virtual backgrounds and gesture recognition
• End-to-end encryption for enhanced security
• Whiteboarding and interactive meeting tools

Pros & Cons:

• Pros:
  • Enterprise-level security and compliance.
  • Superior AI-powered meeting enhancements.
  • Suitable for large-scale events and training sessions.
• Cons:
  • Expensive for small businesses.
  • Slightly complex user interface for beginners.

Pricing and reviews:

• Free plan available
• Webex Meet: $12/user per month
• Webex Suite: $22/user per month
• Webex Enterprise: Custom pricing
• G2: 4.3/5 (19,000+ reviews)

6. GoTo Meeting

GoTo Meeting is designed for businesses that need reliable virtual meetings with strong security and collaboration features.

Why we picked:

GoTo Meeting is our choice for professionals and remote teams that need a secure and reliable platform. We picked it for its high-quality video and audio, unlimited cloud recording, and seamless integrations with tools like Slack and Office 365. It’s a great option for businesses that prioritize productivity and collaboration.

Who it’s for:

Based on our testing, GoTo Meeting is best suited for professionals and remote teams that require a secure and feature-rich platform. It’s particularly useful for businesses that prioritize meeting recordings and integrations.

Key Features:

• HD video and audio conferencing
• Screen sharing and collaborative tools
• Mobile app access for on-the-go meetings
• Unlimited cloud recording and meeting transcripts
• Integrations with Slack, Office 365, and Google Workspace

Pros & Cons:

• Pros:
  • Reliable and secure platform for professional use.
  • High-quality video and audio.
  • Extensive collaboration and productivity features.
• Cons:
  • Can be expensive for small businesses.
  • Some users find the interface less intuitive compared to others.

Pricing and reviews:

• Free plan available

• Professional: $12/organizer per month (annual billing)

• Business: $16/organizer per month (annual billing)

• Enterprise: Custom pricing
• G2: 4.2/5 (13,o00+ reviews)

7. BlueJeans

Owned by Verizon, BlueJeans offers top-tier virtual meeting platform services with industry-leading audio and video quality.

Why we picked:

We chose BlueJeans for its superior audio and video quality, including Dolby Voice. It’s perfect for businesses that want to make a professional impression during meetings and presentations. BlueJeans also offers advanced meeting insights, making it a great choice for teams that value data-driven decision-making.

Who it’s for:

From what we’ve learned, BlueJeans is perfect for businesses that prioritize high-quality video and audio for meetings and presentations. It’s also a great choice for teams that need advanced meeting insights.

Key Features:

• HD video and Dolby Voice audio for high-quality meetings
• Screen sharing and cloud recording
• Interactive meeting tools like virtual whiteboarding
• Integrations with Microsoft Teams, Slack, and Google Calendar
• AI-powered meeting insights

Pros & Cons:

• Pros:
  • Superior audio and video quality, including Dolby Voice.
  • Intuitive user interface.
  • Great for high-end meetings and presentations.
• Cons:
  • Higher pricing compared to other platforms.
  • Can be a bit too feature-rich for users who only need basic functionality.

Pricing and reviews:

• 4 pricing editions, from $0 to $16.66
• G2: 4.3/5 (5100+ reviews)

8. Pumble

Pumble is an all-in-one communication and collaboration platform built for distributed teams. It offers high-quality video conferencing with a simple interface that makes it easy for non-technical teams to get started quickly. Unlike many competitors, Pumble puts no limits on users or message history, even on its free plan, making it a budget-friendly choice for growing teams.

Why we picked it:

We chose Pumble for its unlimited free plan and seamless blend of video conferencing and team communication. Its one-click video calls, paired with unlimited message history and collaborative tools, make it an excellent fit for teams that want reliable internal communication without steep costs.

Who it’s for:

Pumble is ideal for distributed teams of any size looking for a smooth video conferencing solution with built-in chat, screen sharing, and recording. It’s especially useful for teams that want unlimited access to their communication history without worrying about storage limits.

Key Features:

• High-quality audio and video conferencing

• Meeting recording and in-meeting chat

• Screen sharing and background noise removal

• Unlimited users and message history, even on the free plan

• Easy guest invitations for external participants

Pros & Cons:

Pros:

• Unlimited users and chat history on the free plan

• Affordable paid plans

• 24/7 human support included

• Strong collaboration features beyond video calls

Cons:

• No read receipts

• Limited options for virtual backgrounds

Pricing and Reviews:

• Free plan available

• Pro: $2.49/user/month (annual billing)

• Business: $3.99/user/month (annual billing)

• Enterprise: $6.99/user/month (annual billing)

• CAKE.com Bundle: $12.99 (Pumble + Clockify + Plaky)

9. Whereby 

Whereby is a browser-based virtual meeting platform that allows easy access with just a link—no downloads required.

Why we picked:

We selected Whereby for its simplicity and browser-based functionality. It’s perfect for small teams and individuals who need a no-fuss solution for quick meetings. With no downloads required and customizable meeting rooms, Whereby is a great choice for impromptu meetings and small collaborations.

Who it’s for:

From our experience, Whereby is ideal for small teams and individuals who need a simple, no-fuss solution for quick meetings. It’s also great for users who prefer not to download software.

Key Features:

• Browser-based meetings with no downloads necessary
• Unlimited video calls for up to 4 participants on the free plan
• Screen sharing and integrations with Google Calendar and Slack
• Customizable meeting rooms with branding options
• Simple, user-friendly interface

Pros & Cons:

• Pros:
  • Extremely easy to use with no installation required.
  • Ideal for small, impromptu meetings.
  • Great for users who need simplicity over advanced features.
• Cons:
  • Extra large rooms only limited to 50 participants.
  • Lacks advanced features like breakout rooms and meeting transcripts.

Pricing and reviews:

• Free plan available
• Paid plans start at $8.99/month
• G2: 4.5/5 (1100+ reviews)

Benefits of Using Virtual Meeting Platforms in 2025

1. Enhanced Productivity

Virtual meeting platforms in 2025 are designed to streamline communication and collaboration, enabling teams to work more efficiently. Features like real-time document sharing, AI-powered meeting summaries, and task automation reduce time spent on administrative tasks. Teams can quickly connect from anywhere, eliminating delays caused by scheduling conflicts or travel. Additionally, integrations with project management tools and calendars ensure seamless workflows, allowing employees to focus on high-priority tasks.

2. Reduced Travel Costs

One of the most significant advantages of virtual meeting platforms is the elimination of the need for physical travel. Businesses can save substantial amounts on airfare, accommodation, and other travel-related expenses. In 2025, with advanced video and audio quality, virtual meetings will feel almost as effective as in-person interactions, making travel unnecessary for most purposes. This cost-saving benefit is particularly valuable for global companies with teams and clients spread across different regions.

3. Support for Hybrid Work Environments

The hybrid work model, combining remote and in-office work, is expected to dominate in 2025. Virtual meeting platforms are at the core of this shift, providing the tools needed to maintain collaboration and communication regardless of location. Features like virtual whiteboards, breakout rooms, and real-time polling ensure that remote and in-office employees can contribute equally. This flexibility not only improves employee satisfaction but also helps businesses attract and retain top talent from around the world.

4. Role in Global Collaboration and Business Growth

Virtual meeting platforms break down geographical barriers, enabling businesses to collaborate with international teams, clients, and partners effortlessly. In 2025, these platforms will support multilingual communication, real-time translation, and cultural customization, making global collaboration smoother than ever. By fostering stronger relationships and enabling faster decision-making, virtual meeting platforms will play a crucial role in driving business growth and expanding market reach.

Top Trends Shaping Virtual Meeting Platforms in 2025

Emerging Technologies: AI, AR/VR, and 4K Video Quality

1. AI Integration: Artificial intelligence will revolutionize virtual meeting platforms by offering features like automated meeting transcriptions, sentiment analysis, and smart scheduling. AI-powered assistants will help manage meetings, track action items, and even provide real-time suggestions to improve engagement.
2. AR/VR Enhancements: Augmented and virtual reality technologies will create immersive meeting experiences, allowing participants to interact in virtual environments. For example, AR overlays can enhance presentations, while VR can simulate in-person meetings in a virtual boardroom.
3. 4K Video Quality: As internet speeds improve, 4K video quality will become the standard, providing crystal-clear visuals and making virtual meetings feel more lifelike.

The Rise of Immersive Meeting Experiences

In 2025, virtual meeting platforms will focus on creating immersive experiences that go beyond traditional video calls. Features like 3D avatars, spatial audio, and virtual backgrounds will make meetings more engaging. Platforms may also incorporate gamification elements to boost participation and creativity during brainstorming sessions.

Smarter Virtual Collaboration Tools

Collaboration tools will become more intelligent and intuitive. For instance, AI-driven analytics will provide insights into meeting effectiveness, while smart whiteboards will automatically organize ideas and convert handwritten notes into digital text. Integration with other business tools, such as CRM and ERP systems, will further enhance productivity and ensure a seamless workflow.

How Krisp Elevates Your Virtual Meeting Experience

Krisp offers a suite of powerful tools that can take your virtual meetings to the next level, ensuring smooth and productive collaboration. First and foremost, Krisp’s AI Noise Cancellation removes unwanted background noises, voices, and echoes from your calls, creating a distraction-free environment. Whether you’re working in a noisy coffee shop, an office with chatter, or a home environment with background sounds, Krisp ensures that your voice comes through loud and clear, while filtering out the distractions.

Beyond noise cancellation, Krisp also offers Meeting Transcription, automatically transcribing your meetings and calls in real time. This is invaluable for teams that want to capture every detail, making it easy to review or share key information later. 

Krisp’s AI Meeting Notes and Summary feature takes this a step further by automatically generating concise meeting notes, summaries, and action items—perfect for busy teams who need a quick overview of what was discussed and what needs to be done next.

Additionally, Krisp provides meeting recording features, automatically recording your meetings across all communication apps, making it easy to reference important conversations and decisions down the line. These features not only enhance the overall meeting experience but also help teams stay organized, improve communication, and boost productivity. 

Krisp seamlessly integrates with any virtual meeting platform, ensuring that no matter which tool you use, your meetings are always clear, efficient, and actionable.

Final thoughts

Choosing the right virtual meeting platform comes down to your team’s specific needs. Zoom and Microsoft Teams are excellent choices for comprehensive features and integration, while Google Meet offers a hassle-free experience for those looking for simplicity. BlueJeans stands out for its high-quality video and audio, while Webex excels in security and AI-powered tools for large organizations. GoTo Meeting, and Whereby each have their own strengths, whether it’s for quick calls or straightforward functionality.

No matter which platform you choose, adding Krisp to your setup can elevate your meeting experience. With its noise-canceling capabilities, Krisp ensures crystal-clear audio, so your team can focus on what matters most—collaborating effectively. Choose the platform that best fits your needs, and enhance it with Krisp for seamless, distraction-free communication.

Frequently Asked Questions

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In this guide, we’ll break down a simple yet effective approach to setting and reaching professional goals for work, ensuring you stay on track for success. Whether you’re aiming for a promotion, skill development, or better work-life balance, you’ll learn practical steps to turn aspirations into achievements. Let’s dive in and start building a roadmap for your career growth.

Defining Your Career Objectives: A Step-by-Step Guide

Before setting professional goals for work, it’s important to have a clear understanding of what you want to achieve. Follow these steps to define your career objectives effectively:

1. Self-Assessment – Identify your strengths, weaknesses, and passions. Reflect on what excites and challenges you in your career.
2. Research Career Paths – Explore different opportunities in your field. Look at industry trends and job market demands.
3. Set a Vision – Where do you see yourself in five or ten years? Define your long-term aspirations.
4. Break it Down – Divide your vision into smaller, achievable milestones.
5. Identify Skills Needed – Determine the skills and knowledge gaps that need to be addressed to reach your objectives.

Defining clear career objectives ensures that your professional goals for work align with your personal aspirations and industry requirements.

Applying the SMART Framework to Your Professional Goals

The SMART goal-setting method is a proven strategy that helps transform vague ambitions into achievable objectives. Here’s how you can apply it to your professional goals for work:

• Specific – Instead of “I want to get better at my job,” say, “I want to improve my project management skills by completing a certification course.”
• Measurable – Define criteria for success. For example, “Increase my department’s efficiency by 20% over the next six months.”
• Achievable – Ensure the goal is realistic. Setting unreasonably high expectations can lead to disappointment.
• Relevant – Your goal should align with your career objectives. If your dream is to become a senior software engineer, improving coding skills is more relevant than taking marketing courses.
• Time-bound – Set deadlines to create urgency and maintain focus. For instance, “Earn a professional certification within the next 12 months.”

By following the SMART framework, you create structured professional goals for work that keep you on track and motivated.

Short-Term vs. Long-Term Professional Goals: Finding the Balance

Balancing short-term and long-term goals ensures steady progress in your career. Here’s how they differ:

Short-Term Goals (6 months – 2 years)

These are immediate, tactical goals, such as learning a new skill, increasing work efficiency, or taking on leadership responsibilities.

Long-Term Goals (3–10 years)

These require strategic planning, such as earning a promotion, switching careers, or becoming an industry expert. To strike the right balance, align short-term professional development goals with your long-term vision. Every small milestone achieved should contribute to the bigger picture.

Breaking Down Professional Goals into Actionable Steps

A major challenge professionals face is turning large ambitions into actionable steps. Here’s how to break down your professional goals for work:

1. Prioritize – Focus on the most critical goals that align with your long-term objectives.
2. Create a Roadmap – Outline the steps needed to accomplish each goal.
3. Set Deadlines – Assign timelines to keep yourself accountable.
4. Track Progress – Regularly review and adjust your plan based on results.
5. Celebrate Small Wins – Recognizing progress boosts motivation and confidence.

By taking an organized approach, you make seemingly overwhelming goals more manageable and achievable.

Staying Motivated: Tips to Keep Moving Towards Your Professional Goals

Sustaining motivation is key to long-term success. Here are some ways to stay committed to your professional goals for work:

• Visualize Success – Picture yourself achieving your goal to reinforce motivation.
• Stay Organized – Use a planner or digital tools to keep track of milestones.
• Seek Inspiration – Follow industry leaders and success stories for encouragement.
• Maintain a Growth Mindset – Embrace challenges and learn from failures.
• Find an Accountability Partner – Sharing goals with a mentor or peer increases commitment.

Staying consistent and driven will help you reach your objectives faster and with greater efficiency.

Common Challenges in Achieving Professional Goals and How to Overcome Them

Obstacles are inevitable when working towards professional goals for work. Here are some common challenges and strategies to overcome them:

Lack of Time

With multiple responsibilities, time constraints can feel overwhelming. Prioritize tasks based on urgency and impact, delegate when possible, and set aside dedicated time for goal-related activities. Using productivity techniques like the Pomodoro method or digital task managers can also enhance efficiency.

Fear of Failure

The possibility of failure can be paralyzing, preventing progress. Instead of fearing setbacks, reframe them as opportunities for growth. Analyze what went wrong, adjust your strategy, and apply lessons learned to improve future efforts. Many successful professionals attribute their achievements to lessons gained from past failures.

Loss of Motivation

Staying committed to long-term goals can be challenging, especially when progress seems slow. To maintain motivation, revisit the reasons behind your goal and visualize the benefits of achieving it. Setting short-term milestones and celebrating small wins can also help sustain enthusiasm and momentum.

Skill Gaps

A lack of necessary expertise can hinder professional growth. Identify areas for improvement and invest in learning through courses, workshops, and mentorship. Actively applying new skills in real-world situations reinforces learning and builds confidence.

External Factors

Market changes, economic shifts, and unforeseen personal circumstances can create hurdles. Adaptability is key—stay informed about industry trends, develop contingency plans, and remain open to adjusting your approach as needed. Being flexible allows you to navigate challenges and stay on track toward success.

Overcoming these barriers will make you more resilient and determined to achieve success.

Leveraging Mentorship and Networking to Reach Your Professional Goals

Mentorship and networking are powerful tools that can accelerate your career growth. Here’s how they help in achieving professional goals for work:

• Guidance from Mentors – A mentor provides valuable insights, feedback, and encouragement.
• Expanding Your Network – Connecting with industry professionals opens doors to new opportunities.
• Learning from Others – Observing successful individuals can provide inspiration and best practices.
• Career Advancement – Strong relationships can lead to job referrals, collaborations, and career growth.

Actively seeking mentorship and networking opportunities will put you on the fast track to success.

When to Reassess and Adjust Your Professional Goals

Reassessing your professional goals for work is crucial to staying aligned with your evolving aspirations. Here’s when and how to adjust your goals:

• Signs You Need to Reevaluate:
  • Lack of progress despite continuous effort.
  • Changing career interests or market trends.
  • Feeling uninspired or dissatisfied with your current path.
• How to Adjust Goals Effectively:
  • Reflect on what’s working and what’s not.
  • Modify timelines and expectations based on new insights.
  • Seek advice from mentors or colleagues.
  • Stay open to new opportunities and alternative paths.

Flexibility in goal setting ensures you remain relevant and adaptable in your career.

Time Management Tips to Stay on Track with Your Professional Goals

Effective time management is essential for achieving professional goals. Here are strategies to help you stay focused and productive:

1. Prioritize Tasks: Utilize the Eisenhower Matrix, which divides tasks into four categories—urgent and important, important but not urgent, urgent but not important, and neither urgent nor important. This will help you focus on what truly matters and avoid wasting time on less critical tasks.
2. Time-Blocking: Allocate specific time slots throughout your day for focused work. This creates a sense of urgency and ensures you dedicate enough time to high-priority tasks.
3. Eliminate Distractions: Minimize interruptions by turning off notifications, setting your phone to silent, and establishing clear boundaries with colleagues during your focus time.
4. Pomodoro Technique: Work in short, 25-minute intervals with 5-minute breaks in between. This helps maintain focus and prevents burnout by allowing your brain to rest and recharge.

How to Measure Progress and Adjust Your Professional Goals

Tracking your progress ensures you stay aligned with your objectives. Here’s how:

1. Set Key Performance Indicators (KPIs): Define measurable milestones (e.g., completing a certification or increasing sales by 20%).
2. Monthly Self-Reviews: Reflect on your progress, challenges, and areas for improvement. This helps you stay on course and reassess goals if necessary.
3. Seek Feedback: Regular feedback from mentors or colleagues provides fresh perspectives and guidance.
4. Adjust Goals: If your goals become unrealistic or irrelevant, adjust them while keeping the larger vision in mind. This ensures continued growth and success.

Best Productivity Apps and Tools for Tracking Your Professional Goals

Several productivity tools can help streamline your goal-tracking process, enhance your efficiency, and help you stay focused. Below are some of the top apps available, each offering unique features tailored to different professional needs.

Trello

Trello is a visual task management tool that helps you organize and prioritize your projects through an intuitive and simple interface.

Key Features:

• Boards: Represent entire projects or overarching goals.
• Lists: Organize stages of work or categorize tasks within boards.
• Cards: Individual tasks that can be customized with deadlines, checklists, attachments, and labels.
• Power-Ups: Integrations with apps like Google Drive, Slack, and Dropbox for seamless team collaboration.

Trello is great for teams looking for a flexible and easy-to-use solution for managing projects, with a strong focus on visual organization.

Notion

Notion is an all-in-one workspace tool that allows you to create databases, notes, and templates for goal-setting and progress tracking.

Key Features:

• Templates: Customizable templates for goal-setting and project management.
• Databases: Tables and kanban boards to track and organize progress.
• Progress Tracking: Progress bars, checkboxes, and deadlines to visualize goal completion.
• Flexibility: Fully customizable to fit your personal or team needs.

RescueTime

RescueTime helps you monitor and improve your productivity by tracking the time spent on different activities throughout the day.

Key Features:

• Time Tracking: Automatically records how much time you spend on websites and apps.
• Reports: Provides detailed weekly productivity reports with actionable insights.
• Goals: Set daily goals for productive hours and track your success.
• FocusTime: Block distracting websites to maintain focus during work hours.

RescueTime is ideal for professionals who want to be more mindful of how they spend their time, offering deep insights into productivity patterns and helping reduce time wastage.

Krisp

Krisp is an AI-powered productivity tool designed to enhance the quality of virtual meetings and improve focus by offering a range of advanced features.

Key Features:

• AI Noise Cancellation: Removes background noises, voices, and echoes from online meetings, ensuring crystal-clear communication without distractions.
• Meeting Transcription: Automatically transcribes meetings and calls in real-time, helping individuals and teams capture every detail without missing a word.
• AI Meeting Notes and Summary: Generates meeting notes, summaries, and action items, saving time on post-meeting documentation and ensuring important points are not overlooked.
• Meeting Recording: Records meetings with high clarity, making it easy to review discussions and action items later.

How Continuous Learning and Skill Development Boost Career Success

Investing in continuous learning and skill development is essential for achieving professional goals for work and advancing in your career. It helps you stay competitive, adaptable, and prepared to take on new challenges as industries evolve. Here are several effective ways to incorporate continuous learning into your career:

Online Courses

Platforms like Coursera, Udemy, and LinkedIn Learning offer a variety of online courses that align with professional goals for work. These platforms provide flexibility, enabling you to learn at your own pace while gaining expertise in areas such as technical skills, leadership, and personal development.

Reading Industry-Related Books and Articles

Staying informed by reading books, blogs, and articles related to your field is crucial for reaching your professional goals for work. Engaging with the latest trends, case studies, and best practices helps you remain adaptable and apply new concepts to your work, allowing you to meet your objectives more effectively.

Attending Workshops and Conferences

Workshops and conferences provide immersive learning experiences, giving you the opportunity to gain hands-on skills and knowledge directly from experts. These events also present excellent networking opportunities, helping you connect with peers and industry leaders who can support you in reaching your professional goals for work.

Seeking Mentorship and Coaching

Learning from more experienced professionals through mentorship or coaching can significantly accelerate your progress toward your professional goals for work. A mentor or coach can provide personalized guidance, feedback, and a broader perspective, helping you navigate challenges and make strategic decisions that align with your career aspirations.

Incorporating continuous learning into your daily routine not only boosts your skill set but also enhances your adaptability, positioning you as a strong contender for achieving your professional goals for work in an ever-evolving professional landscape.

Conclusion

Setting professional goals for work is a powerful strategy for career growth, increased productivity, and job satisfaction. So, whether you’re aiming for a leadership role, improving technical skills, or enhancing performance, having a clear roadmap ensures progress.

By using the SMART framework, breaking goals into actionable steps, and staying motivated, you can achieve long-term success. Start today by defining one specific goal and taking the first step toward professional development.

What’s the next goal you want to achieve? Take action now and turn aspirations into reality.

Frequently Asked Questions

The post How to Set and Achieve Professional Goals for Work appeared first on Krisp.

One of the key factors when choosing Otter.ai is understanding its pricing structure. The platform offers multiple plans, including Basic (Free), Pro, Business, and Enterprise, each tailored for different users. Whether you are looking for free transcription or a business needing advanced admin controls and security features, this guide will detail the pricing plans and help you determine the best option for your needs.

Otter.ai Pricing Plans Overview

Otter.ai provides four subscription plans: Basic, Pro, Business, and Enterprise. Each comes with varying features, transcription limits, and pricing models.

Basic Plan (Free) – Best for Casual Users

Otter.ai offers a free Basic plan, making it an attractive option for users who need occasional transcription services without committing to a paid plan.

Key Features:

• 300 monthly transcription minutes
• 30-minute maximum conversation length
• AI Meeting Assistant to record and transcribe meetings in real-time
• Supports transcription in English, French, and Spanish
• Otter AI Chat: Allows real-time interaction with team members and AI-powered question-answering
• Joins Zoom, Microsoft Teams, and Google Meet to automatically take notes
• Import and transcribe up to 3 audio or video files (lifetime per user)

Who Should Use It?

• Students attending occasional lectures
• Professionals who need basic transcription for meetings
• Users who want to test Otter.ai before upgrading to a paid plan

Limitations:

• Limited transcription minutes (300 per month)
• No advanced search or collaboration features
• Only three file imports for the lifetime
• Short meeting duration cap (30 minutes)

Pro Plan ($8.33/month) – Best for Small Teams & Power Users

The Pro plan is an upgrade designed for individuals and small teams needing more transcription time and collaboration tools.

Key Features:

• 1200 monthly transcription minutes
• 90-minute maximum conversation length
• Enhanced collaboration: Shared custom vocabulary, ability to tag speakers, and assign action items
• Advanced search, export, and playback
• Import and transcribe 10 audio or video files per month

Who Should Use It?

• Freelancers and journalists needing reliable transcription
• Small business teams managing multiple meetings
• Professionals who require more customization and collaboration features

Limitations:

• Capped at 1200 minutes per month
• Limited to 10 file imports per month

Business Plan ($20/month) – Best for Teams and Growing Companies

The Business plan is designed for organizations that require higher transcription limits, admin controls, and analytics.

Key Features:

• 6000 monthly transcription minutes
• 4-hour maximum conversation length
• Admin features: Usage analytics and prioritized support
• Ability to join up to 3 virtual meetings at the same time to transcribe simultaneously
• Import and transcribe unlimited audio or video files

Who Should Use It?

• Companies managing multiple meetings daily
• Businesses requiring detailed analytics and admin controls
• Teams collaborating on high-volume transcriptions

Limitations:

• Higher price ($20 per user/month, billed annually)
• Requires a team-oriented workflow to maximize value

Enterprise Plan (Custom Pricing) – Best for Large Organizations

For corporations needing advanced security, compliance, and large-scale deployment, Otter.ai offers the Enterpriseplan with custom pricing.

Key Features:

• Everything in Business + additional enterprise-grade tools
• Single Sign-On (SSO) and domain capture for secure access
• OtterPilot for Sales (AI-driven sales insights)
• Video Replay for Zoom, Google Meet, and Microsoft Teams
• Organization-wide deployment

Who Should Use It?

• Large corporations with strict security and compliance requirements
• Companies managing multiple teams across different locations
• Businesses integrating Otter.ai into their enterprise workflow

Limitations:

• Requires custom pricing and a sales consultation
• Overkill for smaller businesses with fewer transcription needs

Recording and Playback

Administration, Security, and Other Features

Cost vs. Value: Is Otter.ai Worth It?

Otter.ai provides a highly competitive pricing structure, but how does it measure up against its competitors? Let’s take a deeper dive into the cost-effectiveness of Otter.ai for different types of users, comparing it with alternatives in the transcription space.

How Otter.ai Compares to Competitors

1. Rev.com 
   • Strength: Rev.com is known for its top-tier accuracy due to human transcription, making it ideal for users who require flawless results.
   • Weakness: The service is much more expensive than Otter.ai, especially for longer meetings or recordings. With human transcription, the cost adds up quickly, making it less practical for regular use unless accuracy is paramount.
2. Sonix.ai 
   • Strength: Sonix.ai offers competitive pricing, and while it doesn’t match Otter.ai’s range of collaboration features, it’s suitable for users looking for automatic transcription at a reasonable rate.
   • Weakness: It lacks Otter.ai’s advanced meeting assistant features, such as real-time annotation, synchronized word highlighting, and seamless collaboration tools, which makes it less ideal for teams or active transcribing environments.
3. Descript 
   • Strength: Descript includes video editing tools, which is a huge draw for content creators and podcasters. Its integration with video editing is a significant bonus for those in media production.
   • Weakness: Despite its video editing features, Descript falls short in terms of real-time collaboration, a feature that Otter.ai offers to help teams work on transcriptions and notes in real-time during meetings.

Why Otter.ai Stands Out

For most users, Otter.ai offers the best balance between affordability and functionality, particularly for those who need live transcription and collaboration tools. It provides automatic transcriptions at a fraction of the cost of services like Rev.com while offering a richer feature set, especially in its higher-tier plans.

Who Benefits Most from Otter.ai?

1. Casual Users

• Recommended Plan: Basic (Free)

Casual users, who need occasional transcription for meetings, lectures, or brainstorming sessions, will find the Basic plan sufficient. It includes key features such as web and mobile recording and basic search options, offering enough utility for users who don’t require advanced capabilities like real-time collaboration or bulk exports.

2. Students & Freelancers

• Recommended Plan: Pro ($8.33/month)

For students and freelancers, who may need more robust features like real-time collaboration and advanced search capabilities, the Pro plan is a cost-effective choice. At just over $8/month, this plan allows them to efficiently transcribe and collaborate on their notes and ideas, which is invaluable for project-based or remote work environments.

3. Small Business Teams

• Recommended Plan: Business ($20/month)

Small businesses benefit from the Business plan, as it includes advanced features like team collaboration tools, folders, and the ability to export to multiple formats. This plan is perfect for teams that frequently collaborate on transcriptions, ensuring that every member has access to accurate, actionable notes without the need for manual transcription.

4. Large Corporations

• Recommended Plan: Enterprise (Custom Pricing)

Large corporations require robust security, administrative controls, and integrations to fit their enterprise-scale needs. The Enterprise plan offers features like centralized conversation management, single sign-on (SSO), and custom pricing to accommodate the specific demands of big teams. Its real-time transcription and advanced analytics provide corporations with high efficiency and enhanced productivity in meetings and collaborations.

Integrations and API: Seamless Workflow with Otter.ai

Integrations with Popular Tools

One of Otter.ai’s standout features is its ability to integrate with widely used platforms, significantly enhancing workflow efficiency. These integrations allow businesses and teams to effortlessly transcribe meetings, calls, and discussions held on platforms they already use regularly.

• Zoom: As virtual meetings continue to dominate the modern workplace, Otter.ai’s integration with Zoom is a game-changer. Otter.ai automatically transcribes Zoom meetings in real-time, creating detailed notes that capture everything from discussions to action points, making it easy for users to review content after the meeting. This helps eliminate the need for manual note-taking, allowing participants to focus on the conversation instead. Additionally, Zoom users can download transcriptions or share them with teammates for easy reference.
• Google Meet: Just like Zoom, Otter.ai integrates with Google Meet, another popular video conferencing tool. After the meeting, transcriptions are automatically generated, and users can access, share, and export them in a variety of formats. This integration ensures that teams who use Google Meet for collaboration never miss important details and can keep a reliable record of every discussion.
• Krisp: Krisp, a noise-cancellation tool, also integrates with Otter.ai. This is especially useful in noisy environments or when you’re attending virtual meetings in locations with distractions. By integrating Krisp with Otter.ai, users can benefit from clearer audio recordings, which in turn leads to more accurate transcriptions, reducing errors and making your transcripts more reliable.
• Microsoft Teams: Otter.ai also connects with Microsoft Teams, one of the most common platforms used for corporate collaboration. With this integration, users can generate automatic transcriptions of meeting discussions, making it easier to follow along, search for specific moments, and share insights with colleagues in real-time. The integration simplifies the workflow for businesses that use Microsoft Teams as their central communication hub, streamlining the entire process of capturing and distributing key meeting details.

Custom API

For businesses looking for even more flexibility and customization, Otter.ai provides a powerful API. The API allows developers to integrate Otter.ai’s transcription services directly into their internal applications or custom-built solutions, offering tailored transcription capabilities that match their specific workflows.

This can be particularly beneficial for businesses that need to incorporate transcriptions into unique systems, such as customer relationship management (CRM) tools, knowledge-sharing platforms, or content management systems (CMS). Developers can automate the transcription process and directly store transcriptions within their business infrastructure, reducing the need for manual uploads and facilitating smoother data handling.

Whether you are a startup looking to integrate a transcription feature into your mobile app or a large organization needing to streamline operations across different departments, the Otter.ai API offers the flexibility to adapt the transcription technology to your needs.

Siri Shortcuts

Krisp is an advanced noise-cancellation tool that can significantly improve the quality of your audio recordings, particularly in noisy environments. When integrated with Otter.ai, it ensures that the transcriptions you receive are not only faster but also more accurate. Krisp eliminates background noise, such as chatter, traffic, or other distractions, allowing Otter.ai to focus on capturing the primary speech. Thus, this results in clearer, more reliable transcriptions, especially in busy or open office settings where external noise is a common issue.

For professionals who frequently attend meetings from locations with significant background noise, Krisp’s noise-canceling feature is a game-changer. It ensures that the recorded audio is clean, making it easier for Otter.ai to deliver high-quality, precise transcriptions. The integration between Krisp and Otter.ai works seamlessly, providing users with an uninterrupted, efficient transcription experience that makes every word easier to hear, understand, and transcribe accurately.

Final thoughts

In conclusion, Otter.ai offers a variety of pricing options designed to fit different needs and budgets, from casual users to large organizations. The Basic plan is perfect for individuals seeking basic transcription services at no cost, while the Proand Business plans offer advanced features like real-time collaboration and integrations with popular tools, all at an affordable rate.

For larger companies that require more customized solutions, the Enterprise plan provides added flexibility with enhanced security features, administrative controls, and scalability for managing large teams and transcription volumes.

When you compare Otter.ai pricing with other transcription services, it stands out as an excellent value. It strikes a great balance between affordability and a wide range of powerful features, making it ideal for students, freelancers, small businesses, and larger enterprises alike.

FAQs

The post Otter.ai Pricing: Which Plan Offers the Best Value? appeared first on Krisp.

These tools leverage artificial intelligence to extract essential information while preserving context and clarity. By eliminating unnecessary details, they help users quickly grasp the most crucial takeaways from various sources, improving productivity and efficiency. A well-structured meeting recap email ensures that all participants stay aligned on key takeaways, decisions made, and next steps, while objective summaries provide factual insights from discussions or reports. AI-powered summary generators can assist in crafting concise and accurate recaps by automatically extracting key discussion points and action items, eliminating the need for manual note-taking and ensuring consistency and accuracy.

This article explores some of the best meeting summary generators available today, highlighting their features, pros, and cons. One standout option is Krisp’s AI Meeting Assistant, which not only provides high-quality meeting summaries but also enhances virtual meeting experiences with AI-generated notes, actionable insights, and seamless integrations with popular conferencing platforms. Read on to discover which AI-powered summarization tool best fits your needs.

1. Krisp AI Meeting Assistant – Best for Meeting Summaries

Krisp AI Meeting Assistant is an industry-leading tool that goes beyond just generating summaries—it enhances virtual meetings with noise cancellation and AI-driven transcription. Krisp automatically records meetings and transcribes your conversations, generating concise AI Meeting Notes that capture key discussion points, action items, and decisions.

Key Features:

• Real-time transcription and AI-generated meeting summaries
• Action items and highlights for quick decision-making
• Integration with popular meeting platforms like Zoom, Google Meet, and Microsoft Teams for note taking.
• Background noise removal for distraction-free meetings
• Smart AI-generated insights to improve meeting productivity
• Cloud storage and easy access to previous meeting summaries

2. QuillBot Summarizer – Best for AI-Powered Text Summarization

QuillBot is a widely recognized AI-driven tool that helps users generate high-quality summaries from articles, research papers, and reports. It allows you to choose between key sentence extraction and paragraph-mode summarization.

Key Features:

• AI-powered text compression
• Customizable summary length
• Integration with writing tools like Microsoft Word and Google Docs
• Free and premium versions available
• Built-in paraphrasing tools for improved readability
• Chrome extension for instant summarization while browsing

Cons:

• Free version has a word limit
• Premium subscription required for advanced features
• Occasionally changes the context of complex texts

3. Resoomer – Best for Academic Research Summaries

Resoomer is a powerful summary generator designed specifically for students and researchers. It extracts the main ideas from long-form content and condenses them into brief, readable sections.

Key Features:

• Summarizes in multiple languages
• Browser extension for quick summarization
• Ideal for academic articles and legal documents
• Detailed analysis of key concepts and themes
• Option to generate multiple summary formats (brief or detailed)

Cons:

• Struggles with complex sentence structures
• Web-based only, no desktop or mobile app
• Can overlook critical points in highly technical documents

4. SMMRY – Best for Simple, No-Frills Summarization

SMMRY is an easy-to-use tool that helps summarize text by focusing on key points and eliminating fluff. It’s particularly useful for summarizing news articles and long blog posts.

Key Features:

• Upload documents or paste text for summarization
• Adjustable summary length
• Free to use with no sign-up required
• Keyword highlighting for quick reference
• Minimalistic and distraction-free interface

Cons:

• Limited AI sophistication compared to competitors
• No API or integrations available
• Struggles with nuanced or abstract content

5. TLDR This – Best for News and Blog Summaries

TLDR This is a summary tool designed to condense news articles, blog posts, and reports into bite-sized takeaways. It uses advanced AI to maintain the essence of the original content while eliminating unnecessary details.

Key Features:

• Browser extension for quick access
• AI-powered text summarization
• Supports PDF and article summarization
• Sentence ranking algorithm to prioritize key points
• Mobile-friendly interface for on-the-go use

Cons:

• Free version has limited features
• Occasionally misses important context
• AI can over-simplify content, losing depth

6. SummarizeBot – Best for Multi-Format Summarization

SummarizeBot is an AI-driven tool that can summarize various content types, including text, documents, and audio files. It’s particularly useful for professionals dealing with large amounts of data.

Key Features:

• Works with PDFs, Word documents, and audio files
• AI-powered keyword extraction
• Supports multiple languages
• Blockchain-based data security
• API access for integration with enterprise solutions

Cons:

• Requires API key for full functionality
• Slower processing times for large files
• Limited free version with restricted functionality

7. Scholarcy – Best for Academic Papers and Research Articles

Scholarcy is an AI tool specifically designed for researchers and students. It creates quick, digestible summaries of academic papers, making research more efficient.

Key Features:

• Summarizes research papers into key points
• Provides highlighted key facts
• Integrates with reference management tools
• Auto-generates flashcards for studying
• Citation extraction for easy reference management

Cons:

• Struggles with older or scanned PDFs
• Limited free version
• Requires high-quality inputs for optimal results

8. Notion AI – Best for Team Collaboration and Note Summarization

Notion AI is a built-in summarization tool within the Notion workspace, making it ideal for teams working on collaborative projects. It automatically condenses meeting notes, project updates, and articles.

Key Features:

• AI-powered note summarization
• Integrated with Notion’s collaborative platform
• Supports brainstorming and content generation
• Can auto-generate tasks and summaries based on team discussions
• Seamless integration with Notion’s existing project management tools

Cons:

• Only available within Notion
• Requires a Notion subscription
• Limited control over summary output structure

Final Thoughts

The best summary generators offer different features based on your specific needs—whether you need academic paper summaries, meeting recaps, or blog post condensations.

For professionals, Krisp stands out as a top-tier solution for meeting transcriptions and AI-powered note-taking.

No matter which tool you choose, AI summarization is an invaluable asset in today’s fast-paced world, helping you process information more efficiently and stay ahead in your field.

FAQs

The post The Best Summary Generators to Save Time and Boost Productivity appeared first on Krisp.

To prevent such disruptions, Cisco Webex provides a Webex test meeting feature, allowing users to check their microphone, speakers, camera, and internet connection before joining an important call. 

This step-by-step guide will walk you through how to set up and use a Webex test meeting, troubleshoot common problems, and optimize your setup for a seamless virtual experience.

Why You Should Test Your Webex Meeting Beforehand

Even experienced users can face technical issues during online meetings. Problems like microphone failure, video freezing, or a weak internet connection can disrupt communication and waste valuable time. Testing your Webex setup beforehand can help you avoid these problems, ensuring a smooth and efficient meeting.

Here’s why running a Webex test meeting is so important:

Test Your Microphone and Speakers

Clear audio is crucial for effective communication. Imagine being in a meeting and not being able to hear the speaker, or worse, no one can hear you. A Webex test meeting lets you check that your microphone and speakers are working properly before the actual call. You can test the volume levels and ensure the audio is clear. If something’s wrong, you can fix it ahead of time, preventing awkward pauses and interruptions during the meeting.

Check Your Camera Settings

Your video appearance is just as important as your audio. A blurry or frozen video can distract others and disrupt the flow of conversation. During a Webex test meeting, you can check your camera’s video quality and adjust your position or lighting. This helps you maintain a professional appearance and ensures you’re visible and clear to other participants.

Verify Your Internet Connection

A stable internet connection is essential for a smooth meeting. Slow or unreliable connections can cause lagging, freezing, or even disconnects. By testing your connection with a Webex test meeting, you can check whether your internet speed meets the necessary requirements. If the connection is weak, you’ll have time to switch networks, move closer to the router, or try other solutions before the meeting starts.

Avoid Time Wasted During the Meeting

Running a quick test before the meeting allows you to address any issues without disrupting the flow of the actual call. It also prevents you from wasting time troubleshooting while everyone waits. This small effort up front helps you get straight to the point during the meeting, making it more productive.

How to Start a Webex Test Meeting

To do a Webex test meeting, follow these steps:

1. Go to the Test Meeting Page

Visit https://www.webex.com/test-meeting.html.

2. Enter Your Details

Type in your name and email address, then click Join.

3. Download the Webex App

If you don’t have the Webex app installed, you’ll be prompted to download it.

• On Windows, click Webex.exe.
• On Mac, click Webex Installer.dmg.

4. Choose Your Audio Option

Select how you’d like to hear the meeting:

1. Computer Audio (default): Use your computer’s headset or speakers.
2. Call Me: Enter your phone number (including the area code) where you’d like Webex to call you. You can also check the box to Connect to audio without pressing 1, which will automatically connect you to the meeting audio as soon as you answer the call. If you don’t check this option, you’ll be asked to press 1 on your phone to join the audio when you answer the call. The app will call you after you click Join Meeting.
3. Call In: If you have a slow internet connection, you can dial in using a global call-in number available after joining the meeting.
4. Don’t Connect to Audio: Select this if you don’t need audio but want to share content in the meeting (e.g., you’re in a conference room with others).

5. Mute Your Microphone (Optional)

If you prefer to join with your microphone muted, click Mute. To speak, simply click Unmute when you’re ready.

6. Turn Off Your Video (Optional)

If you want to join without video, click Stop Video. To start your video, click Start Video.

7. Use a Virtual Background (Optional)

If you want a virtual background, click Video Options and choose one.

8. Join the Test Meeting

Once everything is set, click Join Meeting.

9. Confirm the Host is Not Present

A message may appear letting you know that the host isn’t in the meeting yet. Click OK.

10. Test Out Features

Try the various options available in the meeting to get familiar with them.

11. Leave the Test Meeting

When you’re done testing, click Leave Meeting, then confirm by selecting Leave Meeting again.

By following these steps, you can ensure that your audio, video, and connection settings are all set up before your official Webex meeting.

Troubleshooting Common Webex Issues

Even after running a Webex test meeting, you may encounter some issues. Here’s how to fix the most common problems:

No Sound or Microphone Not Working?

If you can’t hear others or they can’t hear you, follow these steps:

Verify Your Settings: Ensure that the correct microphone and speakers are selected in your Webex settings. Close Other Applications: Other apps (like Zoom or Teams) might be using your microphone. Close them to free up the device.
Test with a Different Device: If you’re using external microphones or speakers, try using another set or your device’s built-in options.
Check Browser Permissions: Ensure that Webex has the necessary permissions to access your microphone, especially if you’re using a browser.

Camera Not Showing Video?

If your video is not working, try these fixes:
Close Other Applications: Other applications or services may be using your camera. Close any that are open to free up the device.
Update Webcam Drivers: Outdated drivers can cause video issues. Ensure your webcam drivers are up to date.
Try a Different Browser: Some browsers may have compatibility issues with Webex. Try switching to another browser like Chrome or Firefox to see if it solves the problem.
Check Camera Settings: Ensure the camera is enabled in Webex settings and that it’s selected as the active video device.

Internet Connection Is Lagging?

Slow or unstable internet connections can cause delays and disruptions. Here’s how to improve it:
Use a Wired Ethernet Connection: A wired connection is more stable and faster than relying on Wi-Fi. If possible, plug your device directly into your router.
Restart Your Router: If your connection speed is slow, try restarting your router to refresh the connection.
Disconnect Unnecessary Devices: Other devices using your network (phones, tablets, or streaming devices) can drain bandwidth. Disconnect any devices that are not essential for the meeting.
Reduce Video Quality: If your internet speed is very low, consider turning off video or lowering the video quality to reduce bandwidth usage.

If the issue persists after trying these solutions, re-run the Webex test meeting to verify your setup. This can help ensure everything is working properly before you join the actual meeting.

Ensuring a Professional Appearance in Webex: Video and Audio Tips

When using Webex for virtual meetings, ensuring a professional appearance is crucial to making a strong impression. Clear video and audio play a significant role in effective communication and maintaining a polished presentation. Here are some essential tips to enhance your video and audio settings for a seamless Webex experience:

1. Set Up Proper Lighting for Clear Video

Good lighting can drastically improve the quality of your video feed. Poor lighting can create shadows, make you appear grainy, or even obscure your face. Here’s how to enhance your video setup:

• Use Natural Light: Position yourself near a window where natural light can illuminate your face without being too harsh. This helps create a balanced, well-lit appearance.
• Avoid Backlighting: Ensure the light source is in front of you, not behind you. If you sit with your back to a bright light (like a window), it can create a silhouette effect, making it difficult for others to see you clearly.
• Use Additional Light Sources: If natural light isn’t enough, use a desk lamp or ring light to brighten your face evenly. A soft light is preferable to a harsh one, as it reduces shadows.

2. Adjust Your Camera Settings for Optimal Framing

Proper framing can help ensure you look presentable and professional on video calls. Here’s how to adjust your camera for the best result:

• Position Your Camera at Eye Level: Place your camera at eye level to avoid awkward angles. Looking directly into the camera helps engage your audience and makes the conversation feel more personal.
• Check Your Background: Ensure that your background is clean and free of distractions. If you can’t find a suitable background, use Webex’s virtual background feature to create a neutral or professional setting.
• Avoid Zooming In or Out Too Much: Ensure that your face is clearly visible but not too close to the camera. Keep your camera at a distance that includes your upper torso, allowing a balanced view.

3. Ensure High-Quality Audio for Clear Communication

Good audio is just as important as video for maintaining clear communication. Here are some tips to ensure your microphone and speakers provide high-quality sound:

• Use a High-Quality Microphone: If possible, use a dedicated microphone or a good-quality headset instead of relying on your computer’s built-in microphone. External mics typically offer better sound quality and reduce background noise.
• Test Audio Before the Meeting: Before joining the call, run a quick Webex test meeting to check if your microphone and speakers are working correctly. Adjust the settings for volume levels and clarity.
• Mute When Not Speaking: If you’re in a group meeting, make sure to mute yourself when you’re not speaking. This helps eliminate unnecessary background noise and improves the overall audio experience for everyone.
• Adjust Microphone Sensitivity: In Webex settings, adjust your microphone’s sensitivity to avoid picking up excessive background noise. This ensures your voice is clear and at an appropriate volume.
• Enable Webex’s Background Noise Cancellation: Webex has a built-in noise cancellation feature that filters out distracting background sounds, like typing or dogs barking, during meetings. To enable this, go to your Audio and Video settings and turn on the Noise Cancellation option under Audio Settings. This will ensure that your voice is the main focus, helping to keep communication clear even in noisy environments.

Webex vs Microsoft Teams

Both Webex and Microsoft Teams are powerful collaboration tools designed to support virtual communication, but they each have distinct features that cater to different business needs.

Webex:

• Focus on Video Conferencing: Webex is known for its robust video conferencing capabilities, offering a seamless meeting experience with HD video, screen sharing, and interactive features like whiteboarding.
• Advanced Features: With features like AI-powered noise cancellation, real-time transcription, and automatic meeting summaries, Webex ensures that meetings run smoothly and efficiently.
• Integration Options: Webex integrates well with a variety of third-party tools, including Google Workspace, Office 365, and Slack. It also offers a standalone app, Webex App, for easy collaboration and meeting management.
• Security: Webex places a strong emphasis on security, offering end-to-end encryption for meetings, ensuring privacy for sensitive business conversations.

Microsoft Teams:

• Collaboration-Focused: While Teams also offers video conferencing features, it is more focused on team collaboration. It integrates deeply with Office 365, allowing users to create, share, and collaborate on documents in real time.
• Chat-Centric Communication: Teams has a built-in chat system that encourages continuous conversation among team members. It’s perfect for quick messages, file sharing, and collaboration on projects.
• Customization: Microsoft Teams allows for extensive customization, enabling users to create tabs for various apps, use bots, and automate workflows to improve productivity.
• Integration with Microsoft Ecosystem: Teams works best for organizations already using Microsoft tools like Word, Excel, and SharePoint, providing a smooth, integrated experience.

Webex vs Skype 

While both Webex and Skype offer video and voice communication, they cater to different user needs and scenarios.

Webex:

• Scalability: Webex is designed to handle large-scale business meetings and webinars with features that support hundreds or even thousands of participants, making it ideal for corporate environments.
• Advanced Meeting Tools: Webex includes features like virtual backgrounds, breakout rooms, meeting recordings, and live streaming, which make it a powerful platform for hosting professional meetings and events.
• Customization & Security: Webex allows businesses to customize their meeting environments and offers robust security measures, including end-to-end encryption for sensitive meetings.
• Integrations and Collaboration: Webex integrates seamlessly with third-party tools, making it versatile for businesses already using other productivity suites.

Skype:

• Simple and Easy to Use: Skype is a straightforward communication tool that allows for easy one-on-one or small group video calls. It’s perfect for casual meetings, quick chats, or connecting with clients.
• Free Calls & Messaging: Skype allows free video and voice calls, even to landlines (with a paid plan), which makes it an excellent choice for personal use or small business owners looking for affordable communication options.
• Less Robust Features: While Skype offers essential video conferencing tools like screen sharing and chat, it lacks some advanced business-focused Webex features, such as breakout rooms or AI-powered meeting assistance.

Enhancing Your Webex Meetings with Krisp: Transcriptions, Summaries, and More

While Webex offers a robust set of features for seamless communication, integrating Krisp can further elevate your virtual meetings.

1. Meeting Transcription

Krisp can assist in providing accurate real-time transcription during Webex meetings. This is incredibly useful for participants who need to follow up on specific details or for those who may have missed part of the conversation. By having a clear, written record of the meeting, you can improve productivity and ensure that key decisions and discussions are captured without relying solely on memory.

2. Automatic Meeting Summaries

After a Webex meeting, Krisp can generate concise meeting summaries, highlighting the most important points, action items, and next steps discussed. This feature is helpful for team members who couldn’t attend the meeting or need a quick recap of what was discussed. By receiving automated summaries, everyone can stay on the same page without having to comb through long recordings or notes.

3. Time-Stamped Notes

Krisp provides the ability to create time-stamped notes during meetings. This allows participants to quickly jump to specific moments in the meeting’s recording, making it easier to revisit important discussions or decisions without having to watch the entire session again. It’s an efficient way to find the exact information you need when following up after a meeting.

4. Speaker Identification

In larger meetings, it can be difficult to remember who said what, especially if many people are talking. Krisp can automatically identify different speakers and attribute their words accurately in both transcriptions and summaries. This feature ensures that the meeting record is clear, and it’s easier to track who contributed what during a discussion.

5. Echo Reduction

While Webex has noise cancellation, Krisp offers echo reduction, which can be particularly useful in situations where you’re using external microphones or speakers. Echo can sometimes be an issue in virtual meetings, but Krisp ensures that audio remains clear by eliminating unwanted feedback, providing a more natural and immersive conversation.

Conclusion

In conclusion, running a Webex test meeting is a simple yet crucial step to ensure a smooth and successful virtual call. By taking the time to check your audio, video, and internet connection beforehand, you can avoid technical disruptions and present yourself professionally during meetings. 

Additionally, troubleshooting common issues and utilizing Webex’s features, such as background noise cancellation and virtual backgrounds, can further enhance your experience. Whether you’re attending a client meeting or collaborating with colleagues, a quick test ensures that your Webex call will go off without a hitch, helping you make the most of your online interactions.

FAQs

The post Webex Test Meeting: A Step-by-Step Guide for a Smooth Call appeared first on Krisp.

This guide will explore how to stop Teams from opening on startup, offering step-by-step instructions, additional tips, and practical solutions for both Windows and macOS users.

Why Does Teams Open on Startup?

Microsoft Teams is designed to integrate deeply into your work environment, ensuring users can access it quickly. By default, Teams sets itself to launch during startup when installed, as many users rely on it daily. However, if you don’t need it to run automatically or if it slows down your computer, it’s a good idea to disable this feature.

Here are some common reasons why users want to stop Teams from opening on startup:

• Slower Boot Time: Having Teams start automatically can delay your computer’s startup time, especially on older machines.
• Unnecessary Resource Use: If you’re not immediately using Teams, its automatic launch consumes system resources.
• Preference for Manual Launch: Some users prefer to open Teams only when needed.

Now, let’s dive into how you can disable this feature.

How to Stop Teams from Opening on Startup in Windows

If you’re a Windows user, there are multiple ways to prevent Teams from launching automatically at startup. Follow these methods to disable it:

Using the Teams Settings Menu

The easiest way to disable automatic startup is directly through the Teams application:

1. Open Microsoft Teams.
2. Click on your profile picture or the three-dot menu in the upper-right corner.
3. Select Settings from the dropdown menu.
4. Navigate to the General tab.
5. Under the Application section, uncheck the box labeled Auto-start application.

Once you uncheck this option, Teams will no longer start automatically when you turn on your computer.

Using the Windows Task Manager

For a more comprehensive solution, you can manage Teams through the Windows Task Manager:

1. Press Ctrl + Shift + Esc to open the Task Manager.
2. Go to the Startup tab.
3. Locate Microsoft Teams in the list of programs.
4. Right-click on it and select Disable.

This method ensures that Teams doesn’t launch on startup, even if the app settings are modified later.

Using Windows Settings

Another way to stop Teams from opening on startup is through the Windows Settings menu:

1. Press Windows + I to open Settings.
2. Navigate to Apps > Startup.
3. Look for Microsoft Teams in the list.
4. Toggle the switch to Off.

These steps will prevent Teams from launching the next time you restart your device.

How to Stop Teams from Opening on Startup in macOS

If you’re using macOS, disabling Teams on startup is just as straightforward. Here’s how:

Using the Dock

1. Launch Microsoft Teams and right-click its icon in the Dock.
2. Hover over Options in the menu.
3. Make sure Open at Login is unchecked.

This simple adjustment will stop Teams from opening when you log into your Mac.

Using System Preferences

For a more robust solution, follow these steps:

1. Click the Apple menu in the upper-left corner of your screen.
2. Select System Preferences and go to Users & Groups.
3. Choose your username and click on the Login Items tab.
4. Locate Microsoft Teams in the list, select it, and click the minus (-) button to remove it.

These steps ensure Teams won’t launch automatically on your Mac.

Advanced Tips for Managing Teams on Startup

Disabling Teams from launching on startup is often enough for most users, but you can go further by optimizing its behavior.

Control Teams Behavior Without Uninstalling

If you use Teams infrequently but don’t want to uninstall it, consider pinning it to your taskbar or Dock for quick access. This way, Teams doesn’t disrupt your startup process but remains easy to open when needed.

Re-enabling Teams on Startup

If you ever need to re-enable Teams’ automatic startup, the process is just as simple. Return to the settings in either the app or your operating system and toggle the relevant options back on.

How to Customize Microsoft Teams Notifications After Disabling Auto-Start

After disabling Teams from opening automatically, some users may still want to stay updated on their messages or calls. If you need to stay connected with your team but don’t want Teams to slow down your system, you can customize its notification settings so that you can still receive alerts without keeping the app open in the background.

To adjust notification settings:

• Open Microsoft Teams.
• Click on your profile icon and go to Settings.
• Navigate to Notifications.
• Adjust the preferences based on your needs. You can choose whether to receive notifications for chats, mentions, or other important events.

This way, you won’t miss any important communications while still controlling when the app actually runs on your computer.

Troubleshooting Teams Auto-Start Issues

Sometimes, even after you’ve disabled Teams from launching on startup, it may still try to open automatically. This could be due to several reasons, including a conflict between Teams settings and system settings. If you encounter issues where Teams re-enables itself or doesn’t save your changes, here’s what you can do:

• Clear Cache: Teams may be storing your old settings in its cache. To resolve this, try clearing Teams’ cache by navigating to C:\Users[YourUsername]\AppData\Roaming\Microsoft\Teams and deleting the contents of the folder.
• Check for Conflicting Software: Certain third-party applications, like system optimization tools, can sometimes revert changes made to startup settings. Make sure no other software is overwriting your preferences.
• Update Teams: An outdated version of Teams might cause issues with startup settings. Make sure your Teams application is up to date by going to the Help menu and selecting Check for Updates.

Why Some Users Might Want Teams to Open Automatically

While the article focuses on how to stop Teams from opening on startup, there are cases where users might prefer it to launch automatically. For example:

• High Usage: If you use Teams frequently throughout the day, having it open automatically can save time and provide immediate access to your team’s messages and calls.
• Team Dependency: In workplaces where teams rely on continuous communication, having Teams open at startup ensures that you don’t miss urgent messages or notifications.
• No Impact on Performance: Some users have no performance issues with Teams on startup, especially on newer machines with plenty of system resources.

For users who appreciate the convenience of automatic startup, Teams makes it easy to enable this feature again by following the steps mentioned earlier.

Creating an Effective Microsoft Teams Onboarding Process

Onboarding new employees effectively is crucial for ensuring they feel welcomed, informed, and ready to contribute. Microsoft Teams offers an excellent platform to streamline and enhance this process. By leveraging its collaboration tools, you can create a seamless and engaging onboarding experience.

Custom Welcome Channels

One of the first steps in an effective onboarding process is setting up a dedicated “Welcome” channel in Teams. This channel can serve as a centralized location for new employees to access important company information, ask questions, and engage with the team. Here, you can include introductions, a tour of the company’s mission and values, and an overview of the team structure. The welcome channel can also have pinned messages with essential resources, such as company policies, contact information, and FAQ documents.

Training Materials

Teams can serve as a hub for all the training materials your new hires will need. You can upload documents, videos, and presentations to OneDrive or SharePoint, which can then be easily accessed from within Teams. To make the training more interactive, use the meetings and webinar features to host live training sessions, enabling new employees to engage directly with their trainers. Additionally, you can create a structured training plan using the Planner app in Teams to track progress and set deadlines for completing key onboarding tasks.

Collaboration Tips

Encouraging new employees to engage with existing team members early on is essential for fostering a sense of connection. Through Teams, you can organize virtual coffee chats, introduce new hires to key team members, and use the @mention feature to help them ask questions and receive prompt feedback. Promoting collaboration through Teams channels, chats, and meetings will make new hires feel integrated into the team while enhancing their learning experience.

How to Set Up and Customize Teams for Project Management

Microsoft Teams is an excellent tool for managing projects, providing an organized space for collaboration, communication, and task management. Setting up Teams for project management involves creating dedicated teams, customizing channels, and leveraging various apps to streamline processes.

1. Create Project-Based Teams: Start by creating a new team for each project. Navigate to the Teams tab and click “Join or create a team.” Choose “Create team” and select a template or create a team from scratch. Ensure each project has its own space for team members to collaborate, share files, and discuss updates.
2. Set Up Channels: Within each team, organize discussions and workflows by creating channels based on different aspects of the project. For example, you could have channels for specific tasks, departments, or phases (e.g., “Design”, “Development”, “Marketing”). This allows the team to focus on relevant topics and maintain clear communication.
3. Task Management and Collaboration: Use integrated tools like Planner and To Do within Teams to assign tasks, set deadlines, and track progress. Create task lists in the “Tasks by Planner and To Do” tab to assign responsibilities and monitor project timelines. For collaboration, use chat, video meetings, and file sharing to keep everyone on the same page and ensure timely delivery.

Integrating Microsoft Teams with Other Collaboration Tools: Maximizing Efficiency and Productivity

Microsoft Teams is a powerful platform for collaboration, but integrating it with other productivity tools can significantly enhance its functionality and streamline your workflow. By connecting Teams with applications like Trello, Slack, Krisp, and Google Workspace, you can create a cohesive and efficient environment for your team. Here’s how each integration can bring benefits and improve your overall productivity.

1. Integrating Teams with Trello: Enhanced Task and Project Management

Trello is a popular tool for organizing tasks and projects visually using boards, lists, and cards. When integrated with Microsoft Teams, Trello boards become easily accessible within your team’s workspace, keeping everything organized and in one place.

Benefits of Trello Integration with Teams:

• Better Task Management: With Trello integrated into Teams, you can easily create, assign, and track tasks within the platform. You don’t have to switch between apps to manage your projects, which saves time and enhances team collaboration.
• Visual Project Tracking: Trello’s visual layout makes it easy to see the status of tasks and project progress at a glance, helping teams stay on top of deadlines and deliverables.
• Seamless Collaboration: You can discuss Trello cards and boards directly within Teams, which eliminates the need for endless emails or chats, leading to more focused and productive conversations.

This integration enhances team organization, improves communication, and boosts overall project management efficiency.

2. Integrating Teams with Slack: Streamlined Communication Across Platforms

Slack is a widely used messaging platform for real-time communication. For teams that rely on both Teams and Slack for different purposes, integrating the two can ensure that your communication remains fluid and all-important notifications are shared between both platforms.

Benefits of Slack Integration with Teams:

• Unified Communication: With integration, you can send Slack messages to Teams channels and vice versa. This ensures that no matter where your team communicates, everyone stays in the loop.
• Automated Workflows: Using third-party tools like Zapier or Microsoft Power Automate, you can create custom workflows between Teams and Slack. For instance, you could automatically create a Teams meeting when a specific Slack message is posted or transfer a Slack conversation to a Teams channel for further discussion.
• Consolidated Alerts and Notifications: Slack notifications can be sent to Teams, which helps prevent missed important messages while keeping all communications in a centralized location.

This integration allows for streamlined communication, ensuring no important message or meeting is missed, while cutting down on the time spent jumping between platforms.

3. Integrating Teams with Krisp: Noise-Free Meetings for Better Focus

Krisp is an AI-powered noise-canceling tool that filters out background noise, voices, and echoes during online meetings, making it a game-changer for remote work environments. When integrated with Teams, Krisp ensures that your calls are clear, even if you’re in a noisy environment.

Benefits of Krisp Integration with Teams:

• Improved Audio Quality: Krisp’s noise-canceling capabilities ensure that background sounds, such as keyboard typing, dogs barking, or traffic noise, don’t interfere with your meeting. This creates a more professional and focused conversation.
• Enhanced Meeting Productivity: With fewer distractions, meetings become more efficient, and team members can communicate their ideas clearly without unnecessary interruptions.
• Better Remote Work Experience: For teams working remotely, Krisp ensures that everyone can have high-quality audio, regardless of their environment, making virtual collaboration more effective.

By eliminating background noise, Krisp ensures that Teams meetings run smoothly, making virtual collaboration clearer and more professional for all participants.

4. Integrating Teams with Google Workspace: Centralized Collaboration and File Management

Google Workspace (formerly G Suite) is a suite of productivity tools that includes Gmail, Google Drive, Google Docs, and Google Calendar. Integrating Google Workspace with Teams ensures that your team’s communications, documents, and schedules are centralized within one platform, reducing the need to switch between apps.

Benefits of Google Workspace Integration with Teams:

• Seamless File Sharing: By integrating Google Drive with Teams, you can easily access, share, and collaborate on documents stored in Google Drive without leaving the Teams interface. This ensures that all team members can access the latest versions of files in real-time.
• Unified Scheduling: Google Calendar integration lets you schedule and view your meetings directly in Teams, making it easy to track upcoming events and avoid scheduling conflicts.
• Streamlined Communication: You can use Gmail within Teams by setting up email alerts, ensuring that your email conversations are integrated into your overall workflow. Whether it’s scheduling meetings or sharing documents, everything becomes more efficient.

The integration of Google Workspace with Teams enhances collaboration by consolidating email, file sharing, and scheduling in one place, making it easier for teams to collaborate and manage tasks without leaving the platform.

Integrating Microsoft Teams with other productivity tools brings the best of both worlds—combining the power of Microsoft Teams with the flexibility and functionality of other essential tools. Whether you’re managing tasks, improving communication, or enhancing meeting experiences, these integrations ensure your team remains efficient, focused, and collaborative.

Conclusion

Stopping Microsoft Teams from opening on startup is a simple yet effective way to speed up your computer’s boot time and reduce unnecessary background processes. Whether you adjust the settings within Teams, disable it in Task Manager, or modify system startup preferences, you have multiple options to take control of your device’s performance.

By managing startup applications, you ensure that only the essential programs launch when you turn on your computer, leading to a smoother and more efficient experience. Need more tech tips? Stay tuned for more practical guides!

FAQs

The post How to Stop Teams from Opening on Startup appeared first on Krisp.

In this comprehensive guide, we’ll explore how to share screen in Teams, uncover advanced tips like using PowerPoint Live, and troubleshoot common issues—all while ensuring a professional and engaging experience.

Why Screen Sharing in Microsoft Teams is a Game-Changer

Screen sharing in Teams enhances communication and collaboration by providing real-time visuals to back up your message. Whether it’s brainstorming sessions, team meetings, or virtual training, this feature is indispensable. Key benefits include:

1. Improved Collaboration: Collaborate on files, presentations, or ideas with the entire team in real-time.
2. Better Understanding: Visuals often convey ideas more effectively than words alone.
3. Seamless Integration: Teams integrates with tools like PowerPoint and Microsoft Whiteboard, providing additional versatility.

Now, let’s dive into the specifics of how to use this feature effectively.

How to Share Your Screen in Microsoft Teams

Microsoft Teams offers multiple options for screen sharing, tailored to suit different needs. Here’s how to get started:

Step 1: Start or Join a Meeting

First, either start a new meeting or join an existing one. Screen sharing is available in both scheduled meetings and impromptu calls.

Step 2: Locate the Share Button

In the meeting controls (usually at the top or bottom of your screen, depending on your layout), click on the Share button. It looks like an upward arrow inside a rectangle.

Step 3: Choose What to Share

You’ll be presented with several sharing options. Here’s a breakdown:

• Screen: Share your entire desktop, including all open applications and windows.
• Window: Share a specific application window, such as a browser or spreadsheet.
• Microsoft Whiteboard: Use the collaborative whiteboard feature to brainstorm or illustrate ideas in real-time.
• PowerPoint Live: Share a PowerPoint presentation while accessing notes and navigation tools (explained in detail later).

Step 4: Turn On or Off Audio Sharing

If you’re sharing a video or audio file, toggle the Include Sound option before selecting what to share. This ensures participants can hear the audio from your computer.

Step 5: Start Sharing

Once you’ve selected your preferred option, Teams will begin sharing your chosen content. A red border will appear around the shared area, indicating what others can see.

Step 6: Stop Sharing

When you’re done, click Stop Sharing in the meeting controls to end the session.

Advanced Tips for Better Screen Sharing

To take your screen-sharing experience to the next level, consider these advanced tips:

1. Use PowerPoint Live for Seamless Presentations

PowerPoint Live is one of the most effective ways to deliver presentations in Teams. Unlike traditional screen sharing, it provides both the presenter and the audience with interactive tools for an enhanced experience.

How to Use PowerPoint Live:

• Click the Share button in Teams, then select a PowerPoint file from the PowerPoint Live section.
• Alternatively, in PowerPoint, use the Present in Teams button to start presenting directly.

As a presenter, you’ll have access to notes, thumbnails for navigation, and tools like a laser pointer or highlighter.

Audience Features:

• View slides at their own pace or sync with the presenter.
• Interact with embedded videos or links.
• Translate slides into multiple languages or switch to high-contrast mode for accessibility.

2. Annotate During Screen Sharing

Teams includes annotation tools, such as a pen, highlighter, and laser pointer, which are useful for emphasizing key points during your presentation.

3. Optimize for Low Bandwidth

If you’re experiencing poor internet connectivity, switch to sharing specific windows or use PowerPoint Live to reduce the load on your network.

Taking Control of a Shared Screen

If someone else is sharing their screen and you need to take control:

1. Click Request Control – The person sharing must approve or deny your request.
2. Once granted, make selections, edits, or modifications as needed.
3. To stop controlling their screen, select Release Control.

Automatically Disabling Screen Sharing on Lock

Prevent your camera and microphone from staying active when your screen locks:

1. Open Teams Settings by selecting Settings and More (⋯) > Settings > Privacy.
2. Toggle on Turn off my camera and mic when my screen locks.
3. Restart Teams to apply the change.

Sharing Content from a Mac

Mac users must allow screen recording permissions before sharing content in Teams.

1. In a Teams meeting, click Share Screen.
2. If prompted, select Allow For One Month to grant screen recording permission.
3. If you need to adjust permissions manually:
   • Click Open System Settings in the prompt.
   • Under Screen & System Audio Recording, ensure Microsoft Teams is enabled.
   • If you missed the prompt, go to Apple Menu > System Settings > Privacy & Security to update settings.
4. Return to Teams and confirm Allow For One Month in the pop-up.
5. Click Share Screen again and select a window or file to begin sharing.

Troubleshooting Common Issues

Screen sharing in Teams is usually seamless, but you might encounter occasional hiccups. Here’s how to address common problems:

1. Screen Sharing Not Working

• Solution: Ensure you have granted Teams the necessary permissions on your device. For Windows, go to Settings > Privacy > Screen Recording. For Mac, allow screen recording in System Preferences > Security & Privacy.

2. Lag or Poor Video Quality

• Solution: Close unnecessary applications to free up bandwidth or reduce the resolution of your display.

3. Participants Can’t Hear Audio

• Solution: Double-check the Include Sound toggle before sharing and ensure your audio drivers are up to date.

4. Notifications Popping Up During Sharing

• Solution: Enable Do Not Disturb mode on your device to prevent notifications from appearing while sharing your screen.

Zooming In on Shared Content

Enhance visibility by zooming in on shared content during a meeting:

1. Click and drag to move around different areas of the shared screen.
2. Use the zoom controls in the meeting window:
   • [+] to zoom in
   • [-] to zoom out

Additional Zooming Methods

Try these alternative options for zooming:

• Trackpad: Pinch in or out (not supported on Mac trackpads).
• Keyboard shortcuts: Use Teams’ built-in shortcuts.
• Mouse scroll: Hold Ctrl (Windows) or Cmd (Mac) while scrolling.

Note: Mac trackpads do not support zooming in meetings. Linux users cannot share or take control of shared content.

Comparing Teams Screen Sharing with Competitors

When it comes to screen sharing, Microsoft Teams competes directly with platforms like Zoom, Google Meet, and Cisco Webex. While each tool has unique strengths, Microsoft Teams distinguishes itself with its advanced presentation tools, deep integration with Microsoft 365, and features designed to enhance collaboration and inclusivity.

Microsoft Teams vs. Zoom

Zoom is widely regarded as the leader in virtual meetings, known for its straightforward interface and reliable screen-sharing options. Users can share their entire screen, specific application windows, or a collaborative whiteboard, complemented by robust annotation tools for drawing or highlighting key points. However, Zoom’s reliance on standalone software installation can be a hurdle for some users, and the 40-minute limit on free meetings can disrupt extended sessions.

Microsoft Teams surpasses Zoom in its integration with Microsoft 365. Features like PowerPoint Live allow users to deliver engaging presentations while accessing private notes and slide previews. Unlike Zoom, Teams enables seamless transitions between shared documents, whiteboards, and other productivity tools, creating a unified workspace that reduces the need for switching between apps during a meeting.

Microsoft Teams vs. Google Meet

Google Meet excels in simplicity and accessibility. Its browser-based design eliminates the need for downloads, making it ideal for quick, informal meetings. Users can share their entire screen, individual windows, or browser tabs, which is particularly useful for web-based presentations.

However, Google Meet falls short in advanced presentation features. It lacks options like PowerPoint Live and comprehensive annotation tools, which limits its usability for complex meetings or technical discussions. Microsoft Teams, in contrast, not only provides these features but also allows presenters to maintain control of their audience’s viewing experience. For instance, audience members in Teams can explore slides at their own pace or sync back to the presenter’s view. Additionally, Teams’ support for collaborative whiteboards and shared screen control adds another layer of functionality.

Microsoft Teams vs. Cisco Webex

Cisco Webex is a strong contender for enterprise-level users, offering secure communication and a robust set of screen-sharing features. It provides tools like whiteboarding and the ability to share content in ultra-high-definition video quality, which is a draw for businesses with demanding technical requirements.

However, Webex can feel less intuitive compared to Microsoft Teams, especially for users who are already familiar with the Microsoft 365 ecosystem. Teams’ integration with apps like SharePoint, Excel, and OneDrive streamlines workflows, enabling users to share content and collaborate directly from within the meeting interface. Moreover, Teams’ PowerPoint Live and annotation tools make it a more versatile choice for presenters who need to keep their audience engaged.

Microsoft Teams Screen Sharing

4.5 out of 5 stars

Key features

• Screen sharing with various content types: Screen, Window, Whiteboard, PowerPoint Live
• Annotation tools like laser pointer, pen, and highlighter
• Advanced PowerPoint Live features for an interactive presentation

Pros

• Seamless integration with Office 365 and Microsoft apps
• Highly collaborative with chat, reactions, and live captions
• Support for team-based communication and meeting recording

Cons

• Limited video editing and post-meeting capabilities
• May require a learning curve for first-time users
• Audio quality may degrade with poor internet connections

Zoom Screen Sharing

4.4 out of 5 stars

Key features

• Simple and user-friendly interface
• Support for screen sharing with audio
• Remote control for participants during screen sharing

Pros

• Strong video and audio quality
• Advanced webinar features for large-scale presentations
• Breakout rooms for collaboration in large meetings

Cons

• Limited annotation tools compared to Teams
• Can have latency issues with high participant numbers
• Some features require a paid plan

Google Meet Screen Sharing

4.3 out of 5 stars

Key features

• Seamless integration with Google Workspace
• Easy screen sharing directly from the browser
• Supports screen sharing for up to 100 participants

Pros

• Free to use for Google Workspace users
• No software download required for participants
• Highly secure with Google’s enterprise-grade encryption

Cons

• Limited annotation and presentation tools
• Fewer options for customizing the meeting interface
• Audio and video quality can degrade on unstable connections

How Krisp Can Enhance Your Microsoft Teams Experience

Krisp offers a suite of powerful tools that can significantly enhance your Microsoft Teams experience, ensuring a smoother, more efficient, and productive meeting environment. By integrating Krisp’s advanced features with Teams, users can enjoy superior audio quality, comprehensive meeting summaries, real-time transcriptions, and seamless meeting recording—all designed to improve communication and collaboration.

AI Noise Cancellation

One of the standout features of Krisp is its AI Noise Cancellation. This tool removes disruptive background noises, voices, and echoes from online meetings, ensuring a clear and professional sound environment for all participants. Whether you’re working from a busy coffee shop, a home office with pets, or a noisy environment, Krisp helps you focus on the conversation without the distraction of external noises. This results in clearer, more focused communication, helping teams to avoid misunderstandings and to have more effective discussions in Microsoft Teams.

Meeting Transcription

Krisp also offers real-time meeting transcription, allowing conversations to be transcribed as they happen. This feature is particularly useful for teams that need accurate records of their meetings or calls without spending time taking notes. With automatic transcription, team members can focus on the discussion rather than worrying about missing important points. Transcripts are easily accessible post-meeting, allowing participants to revisit the conversation and ensure nothing was overlooked or misunderstood.

AI Meeting Notes and Summary

For teams that want to stay organized and efficient, Krisp’s AI Meeting Notes and Summary feature automatically generates concise meeting summaries, action items, and key takeaways from each session. This ensures that important points are highlighted and that team members are aware of the next steps. Gone are the days of manual note-taking—Krisp streamlines this process, offering clarity and structure to your meeting follow-up, improving overall productivity and decision-making within Microsoft Teams.

Meeting Recording

Krisp’s Meeting Recording feature allows users to automatically record meetings across all communication apps, including Microsoft Teams. This provides an easy way to capture and revisit discussions, ensuring that nothing is missed. Whether you need to refer back to a training session, share a discussion with team members who couldn’t attend, or analyze content for better understanding, Krisp makes meeting recording simple and accessible. This feature helps teams maintain a record of important conversations and ensures all participants have the opportunity to review and follow up as needed.

By integrating Krisp with Microsoft Teams, teams can take advantage of these powerful features, making their virtual meetings more efficient, organized, and seamless. Whether it’s noise reduction, transcriptions, meeting summaries, or recordings, Krisp offers a suite of tools that enhance the overall Microsoft Teams experience, ensuring better communication and higher productivity.

With Krisp AI Meeting Assistant, all these features—noise cancellation, real-time transcription, AI-generated meeting notes, and automatic recording—are instantly available, making your Microsoft Teams meetings more efficient, productive, and seamless

Conclusion 

Mastering screen sharing in Microsoft Teams is a vital skill for any professional looking to improve virtual collaboration and communication. By understanding the various sharing options—whether it’s presenting your entire screen, a specific window, or using PowerPoint Live—users can tailor their approach to suit any meeting scenario. Additionally, incorporating advanced features like annotation tools, AI-enhanced meeting summaries, and noise cancellation can further enhance the experience, ensuring smoother and more productive sessions.

Teams offers a user-friendly interface that makes screen sharing straightforward, and with the right tips and techniques, you can elevate your meetings to a more engaging and efficient level. By addressing common issues like lag or audio problems, and taking advantage of the built-in tools for smoother presentations, you’ll be ready to share your screen with confidence.

FAQs

The post How to Share Screen in Teams: The Ultimate Guide appeared first on Krisp.