We hand-tested 12 leading AI meeting assistants to find the top options. Our rankings are based on critical factors like transcription accuracy, privacy policies, key features, and real-world value, so you can find the right tool for your needs.

What is Fireflies.ai?

Fireflies.ai is a meeting assistance tool that uses artificial intelligence to capture and process spoken dialogue. The software connects to common video conferencing applications such as Zoom, Google Meet, and Microsoft Teams. It functions by automatically attending scheduled meetings to record audio, provide transcriptions, and perform analysis. Its features include generating meeting summaries and identifying key decisions or action items discussed during the conversation.

Fireflies.ai Pros & Cons

Pros	Cons
Integrates with Zoom, Meet, Teams, and Slack	Accuracy drops with accents or background noise
AI-powered summaries and sentiment analysis	Uses bots that join meetings (privacy concerns)
Affordable entry-level plan	Free plan is limited (storage and features)
Searchable transcript archives	No offline mode
Customizable workflows	Upsells for advanced AI features

Fireflies.ai has a lot of great features, however these limitations make many teams look for other AI meeting assistants. There are now a number of good solutions in the collaborative technology landscape of 2025 that fill these particular requirements. These are the best options to think about.

Why Consider Fireflies Alternatives?

Fireflies.ai is a useful device, however our tour hands-on testing and analysis of user reviews showed that it has several problems that can make you want to look for other options. Below, we break down the most common pain points.

Fireflies.ai Limitations: What Users (and We) Discovered

1. Bots Feel Intrusive and Raise Privacy Concerns

Bots are annoying and make people worry about their privacy.

Fireflies has AI bots that immediately attend your meetings as people. This lets the tool capture and transcribe talks, but it also causes two big problems:

• Privacy risks: A lot of customers don’t like the idea of a third-party bot “listening in” on private conversations, such client calls, legal meetings, or HR talks.
• Awkwardness: The bot’s presence might seem invasive, especially in smaller or more important meetings when an additional “participant” could break up the natural flow of discourse.

2. Inconsistent Accuracy in Noisy or Multi-Speaker Calls

The Issue: Fireflies’ transcription accuracy drops significantly in the following scenarios:

• Background noise (e.g., coffee shops, construction sounds, or poor mic quality).
• Multiple speakers talking over each other (common in brainstorming sessions).
• Strong accents or technical jargon (e.g., medical, legal, or engineering terms).

3. Weak Free Plan: Storage Limits and Locked Summaries

• Unlimited transcription (sounds generous, right?).
• But only 800 minutes of storage per seat—which fills up fast if you’re in back-to-back meetings.
• Limited AI summaries (you’ll need to upgrade for full features).

4. No Offline Support:

Fireflies requires an internet connection to record or transcribe meetings. This is problematic for:

• Traveling professionals (e.g., poor hotel Wi-Fi, flights, or rural areas).
• Fieldwork (e.g., sales teams, journalists, or researchers conducting interviews offline).
• Security-conscious users who prefer local recording.

When to Switch from Fireflies: A Quick Checklist

Ask yourself: 

• Do you need offline recording? 
• Are privacy/bots a concern? 
• Do you require free video recording? 
• Is accuracy critical (e.g., accents, noise)?
•  Are you on a tight budget? 
• Do you need sales coaching features? 

Best Fireflies Alternatives in 2025

Finding the best AI meeting assistant alternatives might be hard, so we did the job for you. We’ve made a list of the 12 best devices, each of which has something unique to offer.

We didn’t simply look at their marketing sites; we looked at what truly matters: what they can accomplish, how much they cost, how simple they are to use every day, and if they really deliver. You can pick the ideal tool for your team by looking at the simple analysis of each one below, which includes the good, the bad, the price, and how they compare to each other.

1. Krisp – Best Overall Alternative (Our #1 Pick)

Krisp AI Meeting Assistant is different from other meeting assistants because it focuses on improving audio in real time instead of recording with a bot. It employs powerful AI to get rid of background noise, make speech with accents easier to hear, and write down what people say in real time, all without having an internet connection. We think Krisp is the best alternative to Fireflies and our top choice. It has a lot of handy features that function offline and keeps your calls private by not allowing any bots to join.

Key Features:

• Noise cancellation in real time (gets rid of background noise).
• Accent conversion changes accents into neutral English
• AI-generated meeting notes with tasks to do.
• No bots and a focus on privacy.
• Support that operates without the internet.

Pros (From Our Testing): 

• Works with any conferencing tool (Zoom, Teams, Meet, etc.). 
• No bots—avoids privacy concerns and awkwardness in meetings. 
• Real-time transcription with speaker identification. 
• Offline mode—ideal for remote teams or poor connectivity areas. 
• Multilingual support (transcribes meetings in 16+ languages).

Cons (What We Noticed): 

• Limited free plan (40 mins/month).

Pricing:

• Free: for 7 days (full access to all premium features)
• Pro: $8/month (billed annually).
• Business: $15/month (billed annually).

G2 Rating: 4.7/5 

2. Fireflies vs Jamie: Which is Better in 2025? 

Jamie works as a meeting assistant by recording, transcribing, and summarizing conversations without being an active participation in the meeting. The program works without an internet connection and has end-to-end encryption, making it a good choice for anyone who need more data protection. 

Key Features:

• Bot-free transcription (no intrusive bots).
• Offline mode (records without internet).
• Detailed AI summaries with action items.
• Executive Assistant Sidebar (CTRL+J shortcut for quick info retrieval).
• Supports 100+ languages.

Pros:

• No bots—eliminates privacy concerns. 
• Works offline—perfect for remote or traveling teams. 
• Accurate summaries (saves time on follow-ups). 
• Intuitive sidebar for quick meeting recaps.

Cons: 

• No video recording. 
• Limited integrations (but covers essentials like Slack and Google Drive).

Pricing:

• Free: 10 meetings/month (30 mins each).
• Standard: €24/month (20 meetings, 3 hours each).
• Pro: €47/month (50 meetings, 3 hours each).
• Executive: €99/month (unlimited meetings).

G2 Rating: 4.9/5

3. Fireflies vs Otter.ai: Which is Better in 2025?

Otter.ai is a platform that transcribes meetings in real time and makes live notes and speaker tags. A lot of journalists, teachers, and teams who require quick, precise transcripts utilize it. 

Otter is wonderful for taking notes during a meeting, but Krisp makes the meeting better by getting rid of background noise for everyone and letting you use it even when you’re not connected to the internet. Here is a full look at the most important features:

Key Features:

• Live transcription (see text as it’s spoken).

• Speaker identification (tags who said what).

• Searchable transcripts (find keywords instantly).

• Integrations with Zoom, Google Meet, and Microsoft Teams.

• Otter AI Chat (ask questions about your meetings).

Pros: 

• Real-time transcription. 
• Live notes—great for collaboration during calls. 
• Easy to use with a clean interface.

Cons: 

• Video recording only in the enterprise plan. 
• Limited language support (primarily English).
• No noise cancellation technology.

Pricing:

• Free: limited features

• Pro: $8.33/month (billed annually, 1200 transcription minutes).

• Business: $20/month (6,000 mins/month).

• Enterprise: Custom pricing.

G2 Rating: 4.4/5

4. Fireflies vs tl;dv: Which is Better in 2025? 

Among the best Fireflies alternatives, tl;dv stands out because it combines meeting recording with features that are useful for sales. It automatically records video, makes accurate transcripts, and uses AI to find and clip important parts of conversations. 

This focus on getting useful deal information and offering video-based coaching makes it perfect for sales teams that depend on analyzing conversations and getting performance insights.

Key Features:

• Video recording and highlight reels (share key moments).

• AI-powered summaries with action items.

• Sales coaching tools (objection tracking, playbooks).

• Multi-meeting intelligence (track trends across calls).

• Integrations with Slack, HubSpot, and Salesforce.

Pros: 

• Free audio and video recording. 
• Sales coaching features (ideal for revenue teams). 
• Multi-meeting reports (spot trends across calls).

Cons: 

• Uses bots (privacy concerns for some users). 
• No offline mode.

Pricing:

• Free: Unlimited Meetings & Viewers, Unlimited AI Moment Summaries, 10x AI Meeting Notes, 10x Ask tl;dv AI, 10x AI Multi-Meeting Reports, 5 Uploads

• Pro: $18/month (unlimited storage, advanced features, billed annually).

• Enterprise: Custom pricing.

G2 Rating: 4.7/5

5. Fireflies vs Fathom AI: Which is Better in 2025? 

​​Fathom AI, is a  meeting intelligence tool that records, transcribes, and summarizes virtual meetings. Krisp matches Fathom’s bot-free approach and extends its value by solving the primary cause of bad transcripts—poor audio quality.

Key Features:

• Free unlimited Zoom recordings.

• Works with Teams and Google Meet.

• AI-generated summaries with action items.

• No bots (privacy-first).

• One-click highlights (share key moments).

• Integrations with Google Docs and Notion.

Pros: 

• No bots—avoids privacy issues. 
• Simple and lightweight (no complex setup).

Cons: 

• Restricted platform support (only works with Zoom, Google Meet, and MS Teams). 
• Lacks sales coaching and performance tracking (not suitable for sales teams). 
• No cross-meeting analytics or reporting (unable to track trends across multiple calls).

Pricing: 

• Free plan available
• Premium: $16 monthly (billed annually)
• Team: $14/month per user (billed annually, min 2 users)
• Business: ​​$20/month per user (annual billing, min 2+ users)

G2 Rating: 5/5

6. Fireflies vs Rev.com : Which is Better in 2025? 

Rev.com is a professional transcribing app that turns audio and video materials into very precise text. Rev is great for legal, medical, media, and business teams who need transcripts, captions, and subtitles that are accurate.

Key Features:

• Human transcription (99% accuracy).

• AI transcription (faster, budget-friendly).

• Captions and subtitles (for videos).

• Supports 30+ languages.

• Integrations with Zoom, YouTube, and Vimeo.

Pros: 

• Captions and subtitles for accessibility. 
• Competitive pricing for the quality and features provided. 

​​

Cons: 

• Meeting bot joins calls, which can feel intrusive.
• No offline functionality, limiting use for in-person or remote meetings without internet.
• Meeting transcription limited (not as versatile as some competitors).

Pricing:

• Free plan available with limited features.
• Basic: $9.99 (per user/month – annually)
• Pro: $20.99

G2 Rating: 4.7/5

7. Fireflies vs Sonix: Which is Better in 2025? 

Sonix is an AI meeting tool that can transcribe and translate in over 53 languages. This makes it one of the most flexible options for worldwide teams.

Key Features:

• Transcription in 53+ languages.

• Automated translation and subtitles.

• In-browser editor (edit transcripts easily).

• AI-powered insights (identify key topics).

• Integrations with Zoom, Adobe Premiere, and Dropbox.

Pros: 

• Multilingual support (53+ languages). 
• Translation and subtitles for global teams. 
• Fast and accurate (great for long recordings).

Cons: 

• Pricing adds up for heavy users.
• Speaker Diarization Limits.

Pricing:

• Pay-as-you-go: $10/hour (only one user allowed)

• Premium: $22/month (6 hours included).

• Enterprise: Custom pricing.

G2 Rating: 4.7/5

8. Fireflies vs Trint: Which is Better in 2025?  

Trint is a transcription and subtitling program that helps instructors, journalists, and media teams work together. It can handle over 40 languages and helps teams work together in real time.

Key Features:

• Transcription in 40+ languages.

• Real-time collaboration (edit transcripts together).

• Subtitles and translations (for videos).

• Integrations with Adobe Premiere and Zapier.

• Secure and compliant (GDPR, SOC 2).

Pros: 

• Collaborative editing (team-friendly). 
• Subtitles and translations for global content.

Cons: 

• No live transcription during meetings. 
• Pricing is steep for solo users.
• Limitations on live transcription and integrations.
• Slower transcription speeds.

Pricing:

• Starter: $52/month (billed annually)
• Advanced: $60/month (billed annually)
• Enterprise: Custom

G2 Rating: 4.4/5

9. Fireflies vs Descript : Which is Better in 2025? 

Descript is a software tool that lets you edit audio and video, as well as transcribe, overdub, and record your screen. It’s perfect for podcasters, marketers, and anybody who creates content who needs to edit and write down what they say in the same location.

Key Features:

• AI transcription (edit audio/video by editing text).

• Overdub (fix mistakes with AI voice cloning).

• Screen recording (for tutorials and demos).

• Collaboration tools (team editing).

• Integrations with Adobe Premiere and Final Cut Pro.

Pros: 

• All-in-one editing and transcription. 
• Overdub feature (save time on re-recording). 
• Great for content creators (podcasts, videos, tutorials).

Cons: 

• Steep learning curve for beginners. 
• Expensive for teams.

Pricing:

• Free plan available
• Hobbyist: $16 (only 10 transcription hours/month, billed annually)
• Creator: $24 (billed annually)
• Business: $50 (billed annually)

G2 Rating: 4.6/5

10. Fireflies vs Happy Scribe: Which is Better in 2025?  

Happy Scribe can transcribe in more than 120 languages. It also gives subtitles and captions. It’s perfect for teams throughout the world that need to be able to switch between speed and accuracy.

Key Features:

• AI and human transcription (choose based on needs).

• Subtitles and captions (for videos).

• 120+ languages supported.

• Interactive editor (easy proofreading).

• Integrations with YouTube, Vimeo, and Dropbox.

Pros: 

• Human + AI options (flexibility for accuracy vs. speed). 
• 120+ languages (best for global teams). 
• Subtitles and captions for accessibility.

Cons: 

• Human transcription is pricey.
• Lower AI-powered transcription accuracy.

Pricing:

• Starting: Pay as you go (from $12 per 60min)
• Lite: $6 (billed annually, 720 minutes of AI Transcription, Subtitling, and Translation per year)
• Pro: $19 (billed annually)
• Business: $59 (billed annually)

G2 Rating: 4.8/5

11. Fireflies vs Tactiq : Which is Better in 2025? 

Tactiq utilizes Generative AI to record, write down, and get useful data from meetings. It automatically writes down what people say on popular platforms including Google Meet, Microsoft Teams, and Zoom. You can also take notes in real time, produce summaries using AI, build action items, and set up custom AI prompts.

Key Features:

• Real-time transcription (see text as it’s spoken).

• Task assignment (assign action items from transcripts).

• Supports 30+ languages.

• Integrations with Slack, Notion, and Google Docs.

Pros: 

• Real-time transcription (great for live note-taking).
•  Custom AI prompts.
• Lightweight and easy to use (Chrome extension).

Cons: 

• No Video Playback. 
• Relies on free transcription from Google Meet.
• Primarily works through a Chrome extension.

Pricing:

• Free: 10 transcripts / monthly
• Pro: $8  (billed annually)
• Team: $16.67  (billed annually)
• Business: $29.16 (billed annually)

G2 Rating: 4.5/5

12. Fireflies vs Gong: Which is Better in 2025?  

Gong is a sales intelligence platform that records, transcribes, and analyzes sales calls to help teams do better. It’s made for sales teams who need a lot of information and guidance.

Key Features:

• Sales call recording and transcription.

• Revenue intelligence (track deals, objections, and trends).

• Coaching tools (playbooks, scorecards, and analytics).

• CRM integrations (Salesforce, HubSpot).

• Sentiment and talk-time analysis.

Pros: 

• Deep sales insights (track objections, deal risks, and trends). 
• Coaching tools (improve rep performance). 
• CRM integrations (sync with Salesforce, HubSpot).

Cons: 

• Expensive 
• Overkill for non-sales teams.
• The search filter is not convenient.

Pricing: Custom (contact for quote).

G2 Rating: 4.7/5

Tool	Offline Support	No Bots	Video Recording	Free Plan	G2 Rating	Best For
Krisp					4.7	Privacy, noise cancellation
Jamie					4.9	Offline, bot-free
Otter.ai					4.4	Real-time transcription
tl;dv					4.7	Sales coaching, video
Fathom					5	Free Zoom summaries
Rev.com					4.7	Human transcription
Sonix					4.7	Multilingual teams
Trint					4.4	Collaboration + subtitles
Descript					4.6	Content creation + editing
Happy Scribe				(10-minute)	4.8	Human + AI hybrid
Tactiq					4.5	Chrome users + sentiment
Gong					4.7	Sales revenue intelligence
Fireflies					4.8	General meeting notes

How to Choose the Right Fireflies Alternative (Our Buying Guide)

Your team’s specific requirements, budget, and workflow will determine which Fireflies alternative is best for you. We’ve tried each tool and made a decision framework to assist you choose the best option that fits your needs. This is different from typical competitor reviews.

Use this guide to quickly identify which tool aligns with your goals:

Decision Framework: Best Tools by Use Case

1. Privacy-First Users

Your Priorities: 

No bots joining meetings.

Offline recording for security. 

End-to-end encryption for sensitive discussions.

Our Top Picks:

• Krisp – Best for noise cancellation + privacy as well as bot-free recordings.
• Jamie – Best for bot-free recording.

While both tools eliminate privacy concerns by avoiding bots, Krisp delivers unparalleled value by not only protecting your privacy but also fundamentally improving meeting quality. Its industry-leading noise cancellation ensures everyone hears and is heard clearly

2. Sales Teams

Your Priorities: 

Video recording for deal reviews. 

Sales coaching (objection tracking, playbooks). 

CRM integrations (Salesforce, HubSpot).

Our Top Picks:

• Krisp – Best for clearer sales conversations & trusted client calls
• tl;dv – Best for video highlights + coaching.
• Gong – Best for revenue intelligence + analytics.
• Avoma – Best for AI-driven sales insights.

Tools like tl;dv and Gong look at what was spoken, but Krisp makes sure that everything is heard properly in the first place. Sales calls typically take place in places that aren’t great, like a rep’s automobile or a loud coffee shop. 

Krisp’s AI-powered noise reduction gets rid of background noise for both you and your potential client. This makes sure that your client hears you clearly and that your transcription software gets every word right. This makes transcripts for coaching more dependable, communication clearer to create client relationships, and data for your CRM more reliable.

3. Global Teams

Your Priorities: 

Multilingual transcription (50+ languages). 

Translation + subtitles for accessibility. 

Cross-platform support (Zoom, Teams, Meet).

Clear accent comprehension to overcome language barriers.

Our Top Picks:

• Krisp – Best for accent clarity & cross-cultural communication (supports 95+ language)
• Sonix – Best for 38+ languages + subtitles.
• Happy Scribe – Best for 120+ languages + human options.
• Notta – Best for budget-friendly multilingual support.

Transcription programs like Sonix and Happy Scribe are great at turning spoken words into written text in different languages, but Krisp solves the biggest problem with global meetings by acting as an AI accent converter. Its AI doesn’t just transcribe accents—it actively neutralizes them, making it easier for international team members to comprehend spoken English during live conversations.

4. Accuracy-Critical Use Cases

Your Priorities: 

Human-level transcription accuracy (99%+). 

Minimal errors in technical/legal jargon. 

High-confidence word highlighting for editing.

Our Top Picks:

• Krisp – Custom vocabulary feature allows you to upload key terms and names to guarantee 100% accuracy for specialized terms and names.
• Rev.com – Best for human transcription (99% accuracy).
• Scribie – Best for human-verified transcripts.

While services like Rev.com and Scribie excel at manual verification, Krisp ensures they have the clearest possible audio to work with from the start. 

5. Solo Users & Students

Your Priorities: 

Free or low-cost plans. 

Easy-to-use interface. 

Real-time transcription for lectures/interviews.

Our Top Picks:

• Krisp – Best for intelligent meeting notes & study materials
• Otter.ai – Best for real-time notes + free tier.
• Fathom – Best for free Zoom summaries.

While Otter.ai and Fathom provide solid transcription options, Krisp delivers something more valuable: professional-grade audio that improves every aspect of your academic and professional presence. For students recording lectures, Krisp ensures crystal-clear playback by eliminating classroom chatter and background noise. For remote learners giving presentations, it projects your voice with studio-like clarity. Additionally, Krisp transforms how you capture and utilize educational content through its advanced note-taking capabilities.

6. Content Creators & Editors

Your Priorities: 

Video/audio editing tools. 

Overdubbing (fix mistakes with AI). 

Subtitles/captions for accessibility.

Our Top Picks:

• Krisp – Best for end-to-end content creation workflow.
• Descript – Best for editing + transcription.
• Sonix – Best for subtitles + multilingual support.

Krisp improves the whole content creation process by making sure that every online interview and collaborative session records studio-quality audio from the very start. Other tools just concentrate on certain parts of production. This gives you the best possible base for editing. Also, Krisp’s meeting AI automatically makes shareable summaries, important quotations, and content snippets that producers can use right away for social media clips and ads. This is a lot more useful than just transcribing.

7. Enterprises & Large Teams

Your Priorities: 

Scalability (100+ users). 

Advanced security (SOC 2, GDPR). 

Custom workflows (APIs, SSO).

Our Top Picks:

• Krisp – Best for privacy-focused scalability, accent neutralization.
• Gong – Best for sales-driven enterprises.
• Otter.ai – Best for collaboration + integrations.

Krisp meets the stringent demands of large organizations through its robust, privacy-first architecture that processes all audio locally on the device, ensuring no sensitive data is stored or transmitted to the cloud. This approach not only provides superior security but also supports seamless scalability across global teams without performance degradation. Beyond security, Krisp enhances productivity for international enterprises through its real-time accent conversion feature, which improves clarity and understanding across diverse multilingual teams.

Why Krisp is the Best Fireflies Alternative (Our Deep Dive)

We formally tested more than a dozen Fireflies alternatives and are sure that Krisp is the best solution for most teams in 2025. This is why:

1. Industry-Leading Noise Cancellation

Fireflies has trouble with background noise, which makes transcripts wrong and makes people angry.

Krisp’s Solution:

Krisp utilizes AI to get rid of background noise in real time, so you can hear everything clearly, even in busy places.

2. AI Transcription with Speaker ID & Accent Conversion

Krisp’s Solution:

• Speaker Identification: Accurately tags who said what, even in group calls.

• Accent Conversion: Changes non-native accents into neutral English so that transcripts are easier to read.

• Real-Time Transcription: Delivers live captions during meetings.

3. Smart Meeting Summaries + AI Chat

Krisp’s Solution:

• AI-Generated Meeting Summaries: Automatically marks important points, tasks, and choices.
• AI Chat: Lets you ask questions about meetings (e.g., “What were the action items from yesterday’s call?”).

4. Bot-Free & Privacy-First

Krisp’s Solution:

• No Bots: Record meetings without joining as a participant—eliminating intrusiveness.
• Local Processing: Audio is processed on-device, not in the cloud.
• GDPR/CCPA Compliant: Meets global privacy standards.

5. Works Across Any Conferencing App

Krisp’s Solution:

• Universal Compatibility: Works with any conferencing app (Zoom, Teams, Meet, Webex, etc.).
• No Platform Lock-In: Switch tools without losing functionality.

C​​onclusion

Fireflies is a great tool to write down what happens in meetings and link to CRM systems, however it’s not flawless. Users sometimes have trouble with transcription accuracy, privacy issues, and rising prices, which may make it less useful for bigger groups or sensitive topics. If you prefer a service that is more trustworthy and has more features, you should look at the top Fireflies alternatives.

Our research demonstrated over and over again that Krisp is the finest option. Krisp solves the main problems that made people leave Fireflies in the first place. It removes background noise for everyone on the call, makes sure the audio is perfectly clear, and works without any bots that aren’t needed.

Krisp is a great choice for remote and hybrid teams looking for one of the best Fireflies competitors on the market today. It has real-time transcription, strong privacy settings, and an easy-to-use UI.

Ready for clearer, more productive meetings?

FAQs

The post Fireflies.ai Review (2025) —12 Best Alternatives to Try appeared first on Krisp.

AI meeting tools are becoming more and more popular because of these real-world needs. The global AI transcription market is undergoing remarkable transformation, projected to grow from $4.5 billion in 2024 to $19.2 billion by 2034, representing a 15.6% compound annual growth rate.

Krisp always came out on top as the most trustworthy choice after testing out a bunch of the best ones. Krisp not only helps you take notes during meetings, but it also improves the sound quality better. It achieves this by employing cutting-edge voice clarity and noise reduction technology to make sure that what is written down is clear and accurate from the outset. The ideal choice for your team will depend on what you require.

What is Otter.ai? An Objective Review

Otter.ai is a cloud-based speech-to-text platform designed to transcribe conversations in real-time. It gained early popularity by providing an accessible tool for individuals and teams to capture meeting notes, interviews, and lectures automatically. Its main job is to turn spoken words into written text, which makes conversations searchable and shareable.

The platform’s key features include:

• Live Transcription: Provides real-time captioning and note-taking during meetings.
• Speaker Identification: Distinguishes between different speakers in a conversation, labeling text accordingly.
• Team Collaboration: Lets many people work on the same transcripts in a shared workspace by accessing, highlighting, editing, and commenting on them.
• Integration: Connects with calendar and conferencing apps like Zoom, Microsoft Teams, and Google Meet to automatically join and record meetings.

To provide a fair view, we compared what it has to offer to the demands of most businesses.

Otter is useful, but many people still look for other options because of language, privacy, and transcribing issues.

Why Look for Otter AI Alternatives?: Key Limitations and Reasons to Switch

It’s no secret that Otter.ai helped put AI transcription on the map. A lot of teams still utilize it. But if you’ve read user reviews or spoken to other pros, you’ve probably heard the same problems come up over and over again. A lot of individuals are looking for alternate solutions because of these real-life problems, not simply the specs.

Transcription Accuracy Isn’t Always Reliable

For a tool whose main job is to transcribe speech, nothing frustrates users more than finding errors in the text. This isn’t about occasionally missing a word—it’s a pattern that makes the tool feel untrustworthy. One user put it bluntly in a G2 review:

“The accuracy of the notes can sometimes be skewed due to poor connections or bad audio quality. I’ve also noticed that when there’s a speaker with a heavy accent, the notes are not as accurate and sometimes don’t make sense.”

If you have to spend more time fixing your meeting notes than they save, the product is not helping you.

The Free Plan Feels Designed to Push You to Pay

Many people start with Otter’s free plan to test it out. But what seems like a generous offering often turns out to be restrictive. Between the tight minute limits and lack of advanced features, the jump to a paid plan feels inevitable. Yet, even after upgrading, some users don’t feel the value is there. One particularly disappointed user wrote:

“There’s nothing redeeming about this product compared to others out there… When I asked for a refund, they wouldn’t give me even a partial refund.”

It’s one thing to pay for software. It’s another to feel like you’re overpaying for what you get.

Workflow and Team Management

Software should make collaboration easier, not harder. Unfortunately, Otter’s approach to permissions and calendar integration has left some users dealing with more headaches than they signed up for. From meetings being auto-recorded without permission to confusing access settings, the administrative overhead can be real. One team lead shared:

“My team is struggling to figure out access settings. Right now, only the person who recorded a call can grant permission for others to access it.”

When software adds steps to your process instead of removing them, it’s working against your team’s momentum.

Privacy Risks and Unintended Recording

The most concerning issue is just how easy it is to record things you never meant to record. Because Otter runs continuously in the background, it’s simple to forget it’s on after your meeting ends. One user highlighted this serious flaw:

“It’s very easy to accidentally leave Otter.ai on after the end of your conversation, which means it continues to record and transcribe everything it hears. That means if you’re using it in your office, it may record and transcribe sensitive conversations, private HR matters or highly confidential information without you realizing it.”

Otter AI Limitations in Global Language Support

Otter.ai’s poor capacity to work with several languages is the biggest problem for multinational teams. It works best for English, but it doesn’t always work as well for other languages. This is a big problem for worldwide firms who have meetings in more than one language. Organizations today need technologies that can accurately and reliably transcribe meetings in dozens of languages. 

These aren’t minor inconveniences; they’re fundamental flaws that impact your team’s productivity, collaboration, and data security. If these limitations sound familiar, you’re not just looking for a different tool. You’re looking for a better way to work.

The tools we review next were built to solve these exact problems. 

Top Otter AI Alternatives in 2025

The market for AI meeting assistants has expanded dramatically, offering solutions that address Otter.ai’s well-known limitations. We’ve evaluated the leading tools based on transcription accuracy, feature set, security, and overall value to bring you this curated list of the best alternatives this year.

1. Otter vs Krisp: The Best Overall Alternative

Krisp redefines the category by combining state-of-the-art transcription with foundational audio improvements and a unique privacy-first approach. It operates at the device level, making it the most versatile and secure choice for professionals who value clarity and confidentiality.

Key Features:

• AI Noise Cancellation: Removes background noise and echo from all participants for crystal-clear calls and accurate transcripts.
• Multilingual Support: Transcribes meetings in over 100 languages.
• Interactive AI Meeting Assistant: Provides a real-time meeting summary and allows users to ask questions via chat during calls.
• Universal Compatibility: Works with any conferencing app (Zoom, Teams, Meet) without requiring individual integrations.

Pros: Unmatched audio clarity, superior privacy model, extensive language support, no meeting bot required.

Cons: The AI chat feature is newer than some dedicated chatbot interfaces.

Pricing: Free plan (7 days, full access to premium features). Paid plans start at $16/user/month (50% off billed annually).

Rating: 4.7/5 (G2)

2. Otter vs Fireflies.ai

Fireflies.ai is a powerful, automation-focused competitor that excels at capturing, summarizing, and analyzing conversations, especially for sales and revenue teams.

Key Features:

• Deep integrations with CRMs (Salesforce, HubSpot) and collaboration tools.
• Automated generation of “Super Summaries” with action items and key topics.
• Powerful search functionality across all meeting conversations.

Pros: Excellent for sales teams, strong workflow automation, and post-meeting analysis.

Cons: Requires a bot to join meetings, which can raise privacy concerns and feel obtrusive.

Pricing: Free plan available (limited AI summaries). Paid plans start at $10/user/month.

Rating: 4.8/5 (G2)

3. Otter vs Sembly AI

Sembly AI positions itself as an insights engine, offering detailed analytics and reporting on meeting performance and team engagement.

Key Features:

• Generates detailed “Smart Meeting Reports” with insights and trends.
• Reliable speaker identification and action item tracking.
• Tracks meeting performance metrics over time.

Pros: Strong analytical capabilities for managers and team leads.

Cons: Less focused on real-time interaction and collaboration during the meeting itself.

Pricing: Free plan available with limited features. Team plans start at $15/user/month.

Rating: 4.6/5 (G2)

4. Otter vs Fathom

Fathom is a popular, free-to-use alternative that provides real-time call transcription and summarization with a strong focus on seamless CRM integration.

Key Features:

• Completely free for individuals and teams.
• Automatic highlighting of key moments during calls.
• One-click push of summaries and recordings to Salesforce and HubSpot.

Pros: Exceptional value, zero-cost entry, perfect for solo sales professionals.

Cons: Primarily geared towards sales use cases, with less focus on internal team collaboration.

Pricing: Free plan available with limited features. Pro plan starts at $19/user/month.

Rating: 5/5 (G2)

5. Otter vs tl;dv

Focused exclusively on Zoom and Google Meet ecosystems, tl;dv (too long; didn’t view) is designed for users who prefer to quickly record, clip, and share key moments from meetings.

Key Features:

• One-click recording for Zoom and Google Meet.
• Easy creation and sharing of video clips and soundbites.
• Automatic transcription and chapter creation.

Pros: Extremely user-friendly for creating and sharing video snippets.

Cons: Limited to two platforms (Zoom & Google Meet), lacks broader meeting assistant features.

Pricing: Free plan available (Unlimited Transcription in 30+ Languages). Pro plan starts at $29/user/month.

Rating: 4.7/5 (G2)

6. Otter vs Notta

Notta is a strong competitor known for its high transcription accuracy rates and robust capabilities for transcribing pre-recorded audio and video files.

Key Features:

• Exceptionally high transcription accuracy rate.
• Ability to transcribe pre-recorded audio and video files.
• Good real-time transcription and note-taking.

Pros: Provides accurate transcriptions.

Cons: Less focused on the holistic meeting, collaboration, and summarization experience.

Pricing: Free plan available (120 transcription minutes/month). Paid plans start at €11.69/user/month.

Rating: 4.4/5 (G2)

7. Otter vs Descript

Descript is a unique tool that combines high-quality transcription with a full-fledged audio and video editing studio, making it ideal for content creators.

Key Features:

• “Edit audio by editing text” with its Overdub feature.
• Comprehensive screen recording and publishing tools.
• Multi-track editing for podcasts and videos.

Pros: Best for content creators, podcasters, and marketers.

Cons: Overkill for teams that only need meeting transcription and summaries.

Pricing: Free plan available. The Hobbyist plan starts at $24/user/month, 

Rating: 4.6/5 (G2)

8. Otter vs Read AI

Read AI focuses on providing real-time meeting analytics and post-meeting insights to help teams understand engagement, talk time, and sentiment during their calls.

Key Features:

• Real-time analytics dashboard showing participant engagement and talk time.
• Automated video highlights and summaries sent post-meeting.
• Sentiment analysis and meeting score to gauge effectiveness.

Pros: Unique focus on meeting analytics and participant engagement metrics.

Cons: Less emphasis on collaborative note-taking and transcription editing.

Pricing: Free plan available (5 meeting transcripts per month). Premium plan starts at $19.75/user/month.

Rating: 4/5 (G2)

9. Otter vs Grain

Grain is designed for customer-facing teams that need to easily capture, clip, and share key moments from customer interviews, sales calls, and user research sessions.

Key Features:

• Automatically records and transcribes meetings from Zoom.
• Allows users to create and share short video clips quickly.
• Organizes key moments into shareable collections and playlists.

Pros: Excellent for user research and customer feedback analysis, very intuitive clipping.

Cons: Functionality is primarily focused on Zoom and customer insights, not internal meetings.

Pricing: Free plan available (basic AI notes). Paid plans start at $19/user/month.

Rating: 4.6/5 (G2)

10. Otter vs Avoma

Avoma is an AI meeting assistant and intelligence platform built for revenue teams, focusing on the entire meeting lifecycle from preparation to follow-up.

Key Features:

• Conversation intelligence with talk-to-listen ratios and topic tracking.
• Automated coaching and feedback on meeting performance.
• Pre-meeting preparation with agenda templates and collaborative tools.

Pros: End-to-end platform for sales coaching and enablement.

Cons: A comprehensive platform with a higher price point; may be more than some teams need.

Pricing: Free plan available for 14 days. For Startups, starting at $29.

Rating: 4.6/5 (G2)

11. Otter vs Jamie

Jamie is a European-based AI assistant that specializes in generating high-quality meeting summaries and action items without requiring a calendar integration or bot.

Key Features:

• Operates without calendar access; users start Jamie manually for ad-hoc notes.
• Generates structured summaries, action items, and decisions without joining the call.
• Strong focus on data privacy and GDPR compliance.

Pros: Simple, privacy-focused approach, high-quality summaries.

Cons: Lack of automation requires manual meeting start/stop.

Pricing: Free plan available. Pro plan is €24/user/month.

Rating: 4.9/5 (G2)

12. Otter vs Gong

Gong is the market leader in revenue intelligence, providing deep analysis of customer interactions to drive sales coaching and forecasting for enterprise teams.

Key Features:

• Powerful revenue intelligence and deal forecasting.
• Detailed conversation analytics for sales coaching.
• Integrates deeply with CRMs and sales enablement tools.

Pros: Industry-standard for large sales teams, unparalleled deal insights.

Cons: Enterprise-level pricing, not designed for general meeting transcription or non-sales use.

Pricing: Pricing is available upon request, enterprise-only

Rating: 4.7/5 (G2)

Comparison Table: Otter.ai Alternatives at a Glance (2025)

How to Choose an Otter Alternative

You have a lot of options when it comes to Otter.ai alternatives, so you need to be careful about which one you choose for your squad. Don’t just look at the features; think about what you truly need. This framework could help you decide.

1. Free vs. Paid Features: Assess Your Budget & Needs

• For Individuals & Testers: Start with tools offering robust free plans. Fathom is exceptional here, offering unlimited usage for solo users. Krisp also provides a full-featured free trial to properly test its environment.
• For Teams: Look beyond minute limits. Evaluate the cost of collaboration. Paid plans typically unlock shared workspaces, admin controls, and higher accuracy, which are essential for team-wide adoption.
• Hidden Cost: Think about the “time tax” that comes with a bad free plan. The tool’s actual cost is your productivity if you spend more time fixing mistakes than it saves.

2. Multilingual Capabilities: Ensure Global Inclusivity

This is a very important difference if your team works across borders. One of the main reasons people look for other transcription services instead of Otter is because Otter.ai doesn’t support many languages.

• For Global Teams: Prioritize tools with extensive language support (50+ languages). Krisp (100+), Fireflies.ai (100+), Grain (100+), and Jamie (100+) are leading choices.
• Check for Accuracy: Support for a language doesn’t guarantee accuracy. Look for user reviews or test specific languages you need.

3. Privacy & Bot-Free Mode: Protect Sensitive Conversations

This is a major architectural difference with significant implications.

• For Maximum Privacy: Choose tools that process audio on-device instead of in the cloud. Krisp is the standout here, offering bot-free, device-level processing that never sends your audio to a server for its core noise cancellation. Jamie also offers a local processing option.
• Understand the Trade-off: Cloud-based bots (like Fireflies.ai, Gong) enable powerful features but require sending your meeting data to their servers. Always review their data security and retention policies.

4. Transcription Accuracy: Build a Foundation of Trust

The most crucial thing about any transcribing tool is how accurate it is. Nothing else matters if you can’t trust the text.

• For Technical or Complex Topics: Look for tools known for high accuracy, like Notta, or those that improve accuracy by enhancing audio first, like Krisp with its noise cancellation.
• Test It: Use a recording of a past, complex meeting to test the accuracy of a tool’s free plan before committing.

5. Integrations & Collaboration: Fit Your Workflow

The best tool is the one that works where you already do.

• For CRM & Sales Teams: Fireflies.ai, Avoma, and Gong lead with deep integrations into Salesforce, HubSpot, and other sales enablement tools.
• For General Collaboration: Ensure it works seamlessly with your core conferencing apps (Zoom, Teams, Meet). Krisp has a unique advantage here as it works with any app without requiring separate integrations.
• For Team Notes: Find out whether the tool lets more than one person highlight, comment on, and edit transcripts together in a shared workspace.

Suggested Picks: Find Your Best Fit

Using the framework above, here are our best suggestions for specific situations:

Best for Remote Teams & Overall Use: Krisp

Why: Because it’s the only tool that solves the two biggest problems with working from home: bad audio and meetings that don’t go well. It works on all platforms (Zoom, Teams, Meet) without bothersome bots. It also offers improved noise cancellation, accurate transcription, and summaries for everyone.

Best for Multilingual Users: Krisp or Fireflies.ai

Why: They can both handle more than 100 languages. Krisp is a wonderful option since it protects your privacy and makes the sound better. Use Fireflies.ai if your sales and marketing CRMs are a key part of how you operate.

Best for Privacy-Conscious Organizations: Krisp

Why: Its unique AI works on your microphone and speaker to analyze your speech data on the device itself. Cloud-based bots can’t match the degree of privacy and security that your interactions get when they’re not routed to the cloud for its basic noise suppression.

Best for Sales & Revenue Teams: Fireflies.ai or Gong

Why: They provide comprehensive CRM connectors, conversation intelligence, talk-to-listen ratios, and coaching feedback that are very helpful for sales managers and salespeople.

Why Krisp Stands Out

Krisp stands out by solving the two biggest problems in remote communication: poor audio and inefficient meetings. It does this through a powerful combination of AI and a privacy-first design. 

1. Superior AI Noise Cancellation: The Core Technology

Krisp is based on cutting-edge AI noise suppression at its core. This isn’t just a basic filter; it’s a complex neural network that has been taught to tell the difference between speech and background noise.

• How it works: The AI analyzes the audio input in real-time, instantly identifying and removing non-voice sounds, such as typing, dog barking, or street noise. This happens before the audio is sent to your conferencing app.
• The Result: You get pristine audio quality without any delay. This technology gives Krisp a unique clarity edge over basic built-in solutions offered by platforms like Zoom or Teams.

2. No Bots, No Cloud Processing

A key differentiator is Krisp’s bot-free, local-processing model.

• Your Data Stays Yours: For its core noise cancellation, audio processing occurs locally on your device. Your voice data is not sent to or stored on external servers. This commitment to privacy is a major trust advantage.
• Seamless Integration: Because it works at the device level, Krisp integrates with any communication software you use—whether it’s Zoom, Slack, Teams, or a web-based platform. There’s no need for plugins or awkward bots to join your calls.

3. Beyond Just Noise Removal

Krisp builds on its audio foundation to become a full-featured AI meeting assistant. This suite of tools is designed to automate meeting documentation and enhance productivity.

• Meeting Transcription: Krisp provides accurate, real-time meeting transcription, turning spoken conversation into searchable text. This is invaluable for reviewing discussions and ensuring nothing is missed.
• Meeting Summary: After the call, the AI automatically generates a concise meeting summary, highlighting key discussion points, decisions, and action items. This saves hours of manual note-taking.
• Record Meetings: With one click, you can record meetings directly through Krisp. The recording is automatically synced with the transcript and summary, creating a perfect, searchable archive of every important conversation.

Conclusion

While Otter.ai is a popular entry point, professionals quickly discover its constraints. The meeting length caps and import limits on its free plan can hinder productivity, while its cloud-based bot model raises valid privacy concerns for sensitive discussions.

This is why the search for superior Otter.ai alternatives leads to Krisp. It’s not just another tool; it’s a fundamental upgrade to how you communicate and collaborate.

For 2025 and beyond, Krisp stands as the definitive choice because it solves the root problems others don’t:

• It processes data on a device level, putting privacy first, so your chats stay safe.
• It gives everyone the finest sound quality possible, making their voices seem clear.
• It offers a powerful, bot-free AI meeting assistant that records, transcribes, and summarizes without intruding on your calls.

Krisp seamlessly combines world-class noise cancellation with intelligent meeting notes, removing distractions and automating follow-ups in one seamless, invisible package.

Ready to experience the difference that clarity and privacy make?

Frequently Asked Questions (FAQs)

The post Otter.ai Honest Review + 12 Best Alternatives in 2025 appeared first on Krisp.

Where these tools fit

• AI meeting assistants: Krisp, Otter, tl;dv, Fireflies, Supernormal, MeetGeek, Avoma, Jamie, Rewind
• Meeting management tools: Fellow for agendas, templates, and action items
• Collaboration hubs: Integrations into Google Workspace, Microsoft 365, Slack, and CRM tools

What is Fellow.app?

Fellow is a meeting management and collaboration platform. It helps teams plan agendas, run structured meetings, and track actions. Its AI Meeting Copilot records, transcribes, and summarizes linked to calendar events.

G2 score: 4.7/5 · See reviews

Common use cases 

• Weekly team meetings with collaborative agendas and notes
• 1:1s and performance conversations with shared follow-up items
• Project kickoffs, sprint reviews, and retrospectives
• Cross-functional syncs with decisions and owners captured
• Leadership meetings that need structured discussion and action tracking
• In-person sessions where notes and actions must be centralized

Pricing

• $7/month (billed yearly)
• $11/month (billed monthly)

Why Consider Fellow Alternatives?

Fellow excels at structure. Some teams also need stronger AI audio and bot-free capture.

Common triggers to switch

• Your team needs studio-clear audio on every call
• You want bot-free recording and notes
• You need accent conversion for global teams
• You require sales intelligence beyond meeting notes
• Your budget favors a lighter, single-purpose tool

The 9 best Fellow alternatives in 2025

Below are trusted Fellow competitors. Each entry lists ideal fit, highlights, drawbacks, and starting price.

1. Krisp AI

Best for: Krisp AI meeting assistant is the best for clear calls and accurate notes without bots.

G2 score: 4.7/5 · See reviews

Krisp

4.7 out of 5 stars

Key features

• Real-time transcription with searchable history.
• Two-way noise removal and echo removal for clearer calls.
• Bot-free recording that respects privacy.
• Meeting summaries with action items and AI chat.
• Speaker identification for faster review.
• Accent conversion for clearer global speech.

Pros

• Improves input quality, not only notes.
• Accurate, free, and unlimited transcription for professionals.
• Recording works without a visible bot.

Cons

• Focused on meetings, not long-form studio podcasts.
• Some advanced features sit on paid plans.

Pricing plans: $0 · $8 · $15 per user billed annually

Fellow vs Krisp: Fellow structures meetings well. Krisp improves audio and creates reliable notes without a bot.

2) Otter.ai

Best for: Fast live transcripts with easy sharing

G2 score: 4.4/5 · See reviews

Otter.ai

4.4 out of 5 stars

Key features

• Live captions and transcripts in meetings.
• Auto-join Notetaker for Zoom, Meet, and Teams.
• Shareable notes with highlights and comments.

Pros

• Fast capture that is easy to share.
• Mobile apps help on the go.

Cons

• Bot presence may not suit sensitive calls.
• Speaker labels sometimes need cleanup.

What users say

• “Helps track conversations without constant note-taking.”

Pricing: $0 · $8.33 · $20 per user
Fellow vs Otter: Fellow is stronger on agendas. Otter is stronger on live transcripts.

3) tl;dv

Best for: Coaching and product discovery with shareable highlights

G2 score: 4.7/5 · See reviews

tl;dv

4.7 out of 5 stars

Key features

• Bot recorder creates chapters and highlights.
• Clip soundbites for coaching and alignment.
• CRM and workflow integrations.

Pros

• Great for highlight reels and coaching moments.
• Strong platform coverage for major meeting tools.

Cons

• Bot-only capture model.
• Some advanced features on higher tiers.

Pricing: $0 · $18 · $35 per user
Fellow vs tl;dv: Fellow wins on hygiene and structure. tl;dv wins on coaching and searchable highlights.

Fellow vs tl;dv: Fellow wins on meeting structure. tl;dv wins on recorded insights and coaching.

4) Fireflies.ai

Best for: Scalable capture and search across many meetings
G2 score: 4.8/5 · See reviews

Fireflies.ai

4.8 out of 5 stars

Key features

• AI transcription with robust search.
• Automated summaries and follow-ups.
• Multiple capture modes including browser extension.

Pros

• Reliable capture at scale.
• Works across major platforms.

Cons

• Bot can surprise external guests.
• Compliance settings need attention in regulated teams.

Pricing: $0 · $10 per user
Fellow vs Fireflies: Fellow is a manager’s hub. Fireflies is a capture and search powerhouse.

5) Supernormal

Best for: Quick post-meeting documentation with clean templates

G2 score: 4.4/5 · See reviews 

Supernormal

4.4 out of 5 stars

Key features

• Automatic note taking with consistent templates.
• AI summaries with actions and decisions.
• Simple export to docs and tools.

Pros

• Saves time after calls.
• Great for product and ops teams.

Cons

• Often relies on a joiner bot.
• Advanced features on higher plans.

Pricing: $0 · $18 · $29 per user

Fellow vs Supernormal: Fellow gives richer meeting hygiene. Supernormal speeds documentation.

6) Rewind AI

Best for: Personal memory and cross-app recall 

G2 score: 4.8/5 · See reviews

For a more detailed comparison, check out our Fellow.app or Rewind comparison article.

Rewind

4.5 out of 5 stars

Key features

• Personal recorder across screen and audio.
• Fast semantic search for past work.
• Wearable option for in-person capture.

Pros

• Bot-free capture beyond meetings.
• Local-first options for sensitive work.

Cons

• Different model than classic note takers.
• Limited team collaboration features.

Pricing: $0 · $19 per user
Fellow vs Rewind: Fellow is for agendas. Rewind is for lifelong recall and personal context.

7) MeetGeek

Best for: Automated recording with simple analytics.

G2 score: 4.6/5 · See reviews

MeetGeek

4.6 out of 5 stars

Key features

• Auto-join bot for major platforms.
• Summaries, tags, and searchable transcripts.
• Team library with permissions.

Pros

• Good value for automated capture.
• Useful templates for common calls.

Cons

• Bot presence may require approvals.
• Advanced analytics on higher tiers.

Pricing: $0 · $15 · $29 per user
Fellow vs MeetGeek: Fellow manages agendas. MeetGeek focuses on capture and distribution.

8) Avoma

Best for: End-to-end lifecycle with revenue intelligence

G2 score: 4.6/5 · See reviews

Avoma

4.6 out of 5 stars

Key features

• Recording, notes, and follow-ups.
• Conversation and revenue intelligence for GTM teams.
• Coaching playlists and scorecards.

Pros

• Strong fit for sales and success workflows.
• Deep CRM sync and analytics.

Cons

• Pricing scales with add-ons and seats.
• Heavier to implement than simple note takers.

Pricing: $19 · $29 · $39 per user
Fellow vs Avoma: Fellow is for team rituals. Avoma serves revenue and CS workflows.

9) Jamie

Best for: Privacy-sensitive and multilingual teams

G2 score: 4.9/5 · See reviews

Jamie

4.9 out of 5 stars

Key features

• Bot-free, device-side recording and notes.
• Multilingual transcription and summaries.
• Tasks and decisions extracted automatically.

Pros

• Private capture without a visible bot.
• Fast summaries that are easy to share.

Cons

• Meeting credits on lower tiers.
• Fewer enterprise integrations.

Pricing: €0 · €24 · €47 · €99 per user
Fellow vs Jamie: Fellow structures the session. Jamie records discreetly and summarizes well.

Comparison table

How to choose the right Fellow alternative

Use this checklist to match needs with tools.

Core choices

• Bot-based or bot-free capture
• Free plan limits or paid tiers
• Real-time or post-call workflows

Quality factors

• Transcription accuracy with your accents
• Noise cancellation for clearer input
• Speaker identification fidelity
• Summaries that match your format

Integration needs

• CRM sync for sales and success
• Project tools for follow-ups
• Security and retention controls

Decision guide

• Best for teams: Krisp, tl;dv, Fireflies, Avoma
• Best for students: Otter, Supernormal
• Best for enterprises: Avoma, Gong
• Best for privacy-sensitive work: Krisp, Jamie, Rewind

Why Krisp often leads as a Fellow alternative

Krisp combines audio clarity with a modern AI meeting assistant. It improves the audio quality of the input and the output. 

What sets Krisp apart

• Industry-leading background noise and echo removal
• Bot-free AI note taker with meeting recording and transcription
• Accurate speaker identification in notes
• Accent conversion for clearer global communication
• Meeting summaries, action items, and AI chat
• Works with any meeting platform
• Privacy-friendly approach with local processing elements

What to keep in mind

• Designed for meetings, not long-form studio recordings
• Some advanced features are on paid plans

What users say

SCREENSHOT

Final thoughts

Fellow remains strong for structured agendas and action tracking. If you need clearer audio and smarter notes, Krisp leads for most teams. Revenue teams gravitate to Avoma. For fast transcription, Otter is simple. For privacy-focused workflows, Jamie or Rewind stand out. Among these, Krisp provides a balanced mix of clarity, transcription, and AI-powered insights, making it one of the best AI note takers for modern teams.

FAQs

The post Fellow App Review and Alternatives: The 9 Best Options in 2025 appeared first on Krisp.

But while the freedom of working from home feels like a dream come true for many, it also comes with its own set of struggles. Distractions sneak in way too easily (yes, we’re looking at you, kitchen snacks and Netflix), and staying focused, organized, and connected can feel like a full-time job on its own.

Luckily, 2025 hasn’t disappointed when it comes to work from home apps that help us navigate this new way of working. Working from home can feel liberating, but staying focused, organized, and connected requires the right digital toolkit.

That’s why we’ve rounded up the 15 best work from home apps for productivity in 2025—tested, loved, and trusted by remote professionals around the world.

Why Do People Choose Remote Work?

More than just a trend, remote work has become a fundamental shift in how people approach their careers and personal lives. In 2025, this movement continues to grow—not just because technology makes it possible, but because people genuinely prefer it. And the numbers prove it.

According to the World Economic Forum, a remarkable 98% of employees say they want to work from home for the rest of their careers. That’s not just a casual preference—it’s a massive shift in workplace expectations.

And while 70% of employers may be planning stricter return-to-office policies, the demand for remote flexibility isn’t going anywhere. Hybrid models are rising fast, with hybrid job postings jumping from 9% to nearly 23% in just a year—clearly showing that both workers and companies are rethinking the definition of a productive workplace.

For many, productivity increases in a remote setting. In fact, 62% of workers report being more productive when working from home, while only 11% say the opposite. With fewer in-office interruptions, more control over their schedule, and the ability to customize their environment, people are getting more done in less time. And with the support of productivity apps, time tracking tools, and note taking apps, they’re doing it all with intention and structure.

People choose remote work because it gives them freedom, autonomy, and balance—without compromising on performance. When supported by the best work from home apps, remote workers thrive with confidence, clarity, and control over their day-to-day experience.

How Did We Choose the Best Work From Home Apps?

With an overwhelming number of tools on the market, figuring out which work from home apps actually help—versus just add more noise—can feel like a full-time job. That’s why we took a thoughtful, practical approach to curating this list of the best work from home apps for 2025.

First, we focused on apps that solve real, everyday challenges that come with remote work. We looked for tools that don’t just promise more productivity but actually deliver it—whether you’re trying to stay focused, communicate more clearly, or balance your work and personal life under the same roof.

Special attention was given to a few key aspects:

• Ease of use – Because no one wants to waste time figuring out how an app works
• Features that actually support remote work – We prioritized project management tools, video conferencing apps, note taking features, and time tracking functions that improve how people work from home
• Integration and flexibility – Great apps should play well with others, especially when your tech stack is growing
• Team collaboration tools – We included options that make it easier to work as a team, even if you’re all miles apart
• Value for money – We included both free and paid options, making sure every app offers real value for solo workers or entire teams
• User reviews and real-world feedback – We dug into what actual users are saying to find the best work from home apps people genuinely love using

We also categorized these work from home apps based on different needs that commonly come up in remote work.

Best Work From Home App → Krisp AI Meeting Assistant

Krisp stands out as the best work from home app for productivity because it combines AI-powered noise cancellation, real-time transcription, meeting summaries, and smart note-taking in one tool. It eliminates background noise, enhances focus, and automatically summarizes key meeting insights—allowing remote professionals to stay organized, communicate clearly, and save time without switching between multiple apps.

Why Do We Love Krisp?

• Blocks background noise like a pro
• Krisp offers free unlimited meeting transcriptions
• Krisp sneaks into your meetings like a helpful ninja, quietly recording everything so you can replay the chaos later – automatic meeting recording
• Captures your virtual calls with a single click—record audio-only, your entire screen, or specific windows and apps, ensuring no crucial detail is lost.
• Krisp’s AI Meeting Notes and Summary feature generates action items from meetings, centralizing them for easy access
• Works with all major communication apps (Zoom, Microsoft Teams, Google Meet, etc.) with a simple setup.

Limitations 

• The free plan of Krisp AI Meeting Assistant provides users with 60 minutes of noise cancellation per day.

Pricing 

What Others Are Saying

• G2: 4.7/5 (user reviews here)

Best For Time Tracking → Toggl Track, PomoFocus

When people work remotely, it’s easy to lose track of time without the structure of a traditional office. Time tracking apps as one of the best work from home apps help by giving you a clear picture of how you spend your workday. 

You can see which tasks take the most time, spot distractions, and figure out when you’re most productive. Instead of guessing how long something took, you get accurate data that helps you stay focused and organized without needing to constantly monitor yourself.

These apps also make collaboration smoother, especially when teams work in different time zones. Everyone can log their hours, share progress, and stay accountable without needing daily check-ins. It creates a sense of transparency that builds trust across the team. Plus, when you see how much time you’ve really spent working, it’s easier to set boundaries and avoid burnout—something that matters a lot when your home is also your office.

#2 Toggle Track

Toggl Track is a popular time-tracking tool designed to help freelancers, teams, and businesses monitor how time gets spent on tasks and projects in real time. Its flexible tracking options (like one-click timers or manual entries), and detailed reporting features make it a go-to productivity tool for people who want better visibility into their work habits or project profitability.

Why Do We Love Toggl Track?

• You can track time through the web app, mobile app, desktop app, or browser extension.
• It allows you to categorize time entries by project, client, tag, or task, making reporting and billing easier.
• The reporting feature provides visual insights into how you spend time, which helps identify inefficiencies or overused resources.
• Toggl Track integrates smoothly with tools like Asana, Trello, Notion, and Google Calendar, offering a seamless workflow.

Limitations

• Toggl Track doesn’t provide native invoicing capabilities, so users who need to invoice clients must integrate it with another tool.
• Real-time team tracking and project budgeting features require a paid subscription, which might not fit every small business’s budget.

Pricing

What Others Are Saying

• G2: 4.6/5 (user reviews here)

#3 Pomofocus

Pomofocus is a web-based Pomodoro timer app that helps users boost productivity by working in focused time intervals, typically 25 minutes long, followed by short breaks. The app is based on the famous Pomodoro technique that works well because it matches the way our brain stays focused and avoids getting tired. Instead of working for long hours without stopping, the method breaks your work into short sessions—usually 25 minutes of focused work followed by a 5-minute break. 

These short work times make it easier to start tasks. You know you only need to focus for a little while, so it feels less stressful or overwhelming. The breaks give your brain time to rest, so when you come back, you feel more ready to keep going.

The Pomodoro technique also helps you fight distractions. When you know a timer is running, you’re more likely to stay focused and not check your phone or open social media. Over time, this builds better habits and helps you get more done in less time.

Why Do We Love Pomofocus?

• With Pomofocus, you can set your own time limits for work sessions, short breaks, and long breaks. That means you’re not stuck with the traditional 25-minute Pomodoro—you can tweak it to fit your task or mood for the day.
• You can estimate how many Pomodoros each task will take and check them off as you finish, which feels super satisfying.
• You’ll get sound notifications when it’s time to take a break or jump back into work.
  

Limitations

• Pomofocus sticks to the basics. It doesn’t offer team features, detailed analytics, calendar syncing, or connections with apps
• Since the app only works in a browser, you need to stay online. 

Pricing 

Pomofocus Basic is free to use. However, to unlock additional tools you might want to upgrade, such as:

• Adding multiple projects
• Viewing your yearly report
• Creating more than 3 custom templates
• Downloading reports for the records
• Connecting to other apps via webhook (great for automation)
• Enjoying a completely ad-free experience

What Others Are Saying

• G2: 4.4/5 (user reviews here)

Best For Video Conferencing → Zoom, Google Meet, Microsoft Teams

Video conferencing apps have become absolutely essential for productivity, especially in today’s remote work environment. When people can’t be in the same room, these apps make it easy to still feel connected and work together smoothly. 

Instead of waiting for emails or juggling multiple chat threads, you can jump on a quick call, share your screen, talk things through, and make decisions faster. That means fewer misunderstandings, quicker results, and a more human way to work remotely. Plus, most video conferencing tools now come with helpful features like screen sharing, live chat, meeting recordings, and even AI-generated notes, which make it much easier to stay organized and productive.

In short, these work from home apps for video conferencing don’t just connect people—they help teams work better, smarter, and more collaboratively from anywhere.

#4 Zoom

You already know Zoom—honestly, who doesn’t at this point? Even people living under rocks have probably hopped on a Zoom call by now. It’s hands-down the most popular video conferencing app out there, and the reason’s pretty simple: it just works.

One of the best things about Zoom is how easy it is to join a meeting. You send someone a link, they click it, and boom—they’re in. No complicated setup, no “wait, do I need to download something first?” panic. Most people already have Zoom installed and ready to go, so you don’t waste time helping someone figure out how to join. And let’s be real—nothing kills the vibe of a meeting faster than spending the first 10 minutes troubleshooting someone’s mic or connection.

Zoom also wins major points for being super reliable. Even if your Wi-Fi isn’t the best, the video usually holds up. It might drop the quality a little, but you can still see and hear everyone, which is what really matters. Plus, it comes with a bunch of helpful features: you can record the meeting, chat with others during the call (either in the group or privately), and share your screen, a specific app, or just a small portion of your screen. Want to share your computer audio, too? No problem—Zoom’s got you covered.

Why Do We Love Zoom?

• Zoom is super easy to use, even for people who aren’t tech-savvy.
• It works on all major platforms like Windows, macOS, iOS, Android, Chrome OS, and Linux.
• You can share your screen, use virtual backgrounds, record meetings, and create breakout rooms.
• It’s great for everything from small team check-ins to big webinars with up to 1,000 people.

Limitations

• Zoom has faced some security concerns in the past, like Zoombombing and privacy issues.
• If your internet connection is weak, you might run into glitches like video lag or poor audio during calls.

Pricing 

What Others Are Saying

• G2: 4.5/5 (user reviews here)

#5 Google Meet

Google Meet stands out as one of the best work from home apps for video conferencing because it’s super easy to use and integrates smoothly with Google Workspace. If you’re already using Gmail, Google Calendar, or Drive, setting up a meeting takes just a few clicks—no need to download extra software. It supports high-quality video calls with up to 250 people and even lets you livestream to 100,000 viewers, making it great for everything from small team meetings to large company events. Plus, since it runs in a web browser, you don’t have to worry about compatibility issues.

What really makes Google Meet special is its smart features that improve the video call experience. Live captions powered by Google’s speech recognition help make meetings more inclusive, while background blur and virtual backgrounds keep things looking professional. The platform also has built-in noise cancellation and automatic framing, so your voice stays clear and you’re always in focus without adjusting anything manually. On top of that, strong security features like encryption and anti-abuse protections keep your meetings safe from unwanted interruptions. Whether you’re working from home or on the go, Google Meet makes virtual meetings smooth, secure, and hassle-free.

Why Do We Love Google Meet?

• Participants can watch YouTube videos, listen to music, and play games during meetings, making sessions more interactive.
• The system automatically centers individuals in the video feed before the call starts, ensuring a polished look.
• Hosts can use polls and Q&A sessions to encourage participation.
• Google Meet integrates with Google’s Jamboard for collaborative brainstorming.
• Meetings can be broadcast to up to 100,000 viewers for webinars and events.

Limitations

• Free Google account users can only host group meetings (three or more participants) for up to 60 minutes before needing to restart.
• While Google Meet integrates with Jamboard, it lacks the advanced whiteboarding features offered by Zoom and Microsoft Teams.

Pricing

What Others Are Saying

• G2: 4.5/5 (user reviews here)

#6 Microsoft Teams

Microsoft Teams is a one of the best work from home apps for video conferencing because it keeps everything in one place. You can schedule meetings, chat with your team, and share files without jumping between different apps. The video and audio quality are solid, even if your internet isn’t perfect, and features like background noise cancellation and live transcriptions make meetings clearer. Plus, Teams can handle big meetings with up to 1,000 people, making it useful for both small teams and large companies.

Another big advantage of Microsoft Teams is its security, which keeps your meetings and files safe. It has strong encryption, multi-factor authentication, and follows strict privacy rules like GDPR and HIPAA. You can also collaborate on documents in real time, use breakout rooms for smaller discussions, and record meetings to revisit later. With all these features, Teams makes remote work smoother, helping people stay connected and productive no matter where they are.

Why Do We Love Microsoft Teams?

• Chat, video meetings, and file sharing happen in one place—no need to juggle multiple apps.
• Host up to 1,000 people in meetings and up to 20,000 in live webinars.
• End-to-end encryption, multi-factor authentication, and compliance with privacy laws like GDPR and HIPAA.
• Share your screen, take notes, and record meetings for later use.

Limitations

• Adding guest users requires extra setup, making collaboration outside your company harder.
• Moving files around can break links in conversations, making it confusing to find things later.
• It’s a heavy app, so older or low-powered devices might struggle to keep up.

Pricing

What Others Are Saying

• G2: 4.5/5 (user reviews here)

Best for Team Collaboration → Slack, Discord, Twist 

When teams rely on apps to get things done, team collaboration becomes even more critical. Instead of endless email chains and confusing messages, a good collaboration app keeps everything in one place. 

Tasks get assigned, progress is tracked, and deadlines are clear—so work gets done without the usual headaches.

Collaboration apps as great option for work from apps let teams work together no matter where they are or what time zone they’re in.  If your work involves clients or other stakeholders, a good collaboration app makes it easy to share updates, get approvals, and keep everyone informed—without tons of extra meetings or back-and-forth emails.

#7 Slack

Slack stands out as a premier tool for team collaboration by centralizing communication into organized channels, which can be tailored to specific projects, departments, or topics. 

This structure enhances transparency and ensures that all team members have access to pertinent information, reducing reliance on lengthy email threads Slack’s real-time messaging and notification features facilitate swift decision-making and keep everyone aligned with ongoing developments.

Beyond communication, Slack integrates seamlessly with a multitude of third-party applications such as Google Drive, Trello, Dropbox and Krisp allowing teams to consolidate their tools within a single platform. This integration capability streamlines workflows and automates routine tasks, thereby boosting overall productivity. Furthermore, Slack’s robust search functionality enables users to quickly locate past conversations and shared files, ensuring that valuable information is always within reach.

Why Do We Love Slack?

• Slack lets you create different channels for projects, topics, or teams, so everything stays organized instead of getting lost in long email threads.
• You can send quick messages, hop on a call, or even use the “Huddles” feature for casual voice chats without scheduling a full meeting.
• Can’t remember what someone said last week? Slack’s powerful search helps you find old messages, files, and discussions.
• You can control how and when you get notified so you’re not overwhelmed by constant alerts.

Limitations

• The free version only lets you see messages from the last 90 days, so older chats disappear unless you upgrade.
• If your team shares a lot of files, you might run out of space quickly unless you pay for more.
• If you’re new to Slack, all the channels, threads, and settings can take some time to figure out.

Pricing

What Others Are Saying

• G2: 4.5/5 (user reviews here)

#8 Discord

Discord isn’t just another chat app—it’s a whole community-building platform with features that make communication smoother, more interactive, and way more fun! 

Unlike regular messaging apps, Discord lets you create servers with different channels for specific topics, projects, or interests. Instead of scrolling through endless messages, you can jump into the right conversation instantly.

One of Discord’s coolest features is voice channels—you don’t have to call someone and wait for them to pick up. Just hop into a voice channel, and whoever’s available can join in. It feels like hanging out in a virtual room rather than setting up a formal meeting.

Discord lets you add bots to your server that can play music, moderate chats, post updates, or even set up fun games for your community. It’s a great way to make your server more interactive and unique.

With Stage Channels, Discord works like a virtual event space. You can host live Q&As, town halls, or even panel discussions where people listen in while moderators run the show. Perfect for big communities!

Why Do We Love Discord?

• Instead of one long, messy chat, you can create servers with different channels for specific topics. This keeps conversations neat and easy to follow.
• You can jump into a voice chat anytime without calling someone, plus Discord supports video calls and screen sharing, making teamwork or gaming sessions smoother.
• You can add bots that play music, manage tasks, or even run fun games inside your server. Perfect for automating things and making your server unique.

Limitations

• The free version only lets you upload files up to 25MB. If you need to send bigger files, you’ll have to pay for Discord Nitro.
• If you’re not tech-savvy, Discord might feel overwhelming at first because of all the settings, channels, and bots.
• If you’re running a big server, keeping out spam and toxic users takes effort. You’ll need bots or human moderators to manage things properly.
• If you’re in multiple servers, your phone might explode with alerts unless you tweak your notification settings.

Pricing 

What Others Are Saying

• G2: 4.5/5 (user reviews here)

#9 Twist 

Twist is built for teams that want less chaos and more focus when working together. Unlike other chat apps where messages pile up fast and everyone expects an instant reply, Twist keeps things organized and stress-free. Instead of random chat threads, everything is structured into organized discussions within channels, making it easy to find important conversations later. Plus, there’s no “online” status or pressure to reply instantly, so you can focus on deep work without constant distractions. If you’ve ever felt overwhelmed by nonstop notifications, Twist helps cut the noise and lets you work at your own pace. 

Another great thing about Twist is how well it integrates with productivity tools like Todoist, Asana, and GitHub. That means you can connect your tasks and projects without jumping between apps. The simple and clean design makes it super easy to use, and it works across different devices, so you can check in from your computer or phone. Because Twist focuses on asynchronous communication (no pressure to reply right away), teams can collaborate effectively while keeping things clear, organized, and stress-free. 

Why Do We Love Twist?

• No more messy group chats! Conversations are organized into threads, so you can easily follow discussions without getting lost in endless scrolling.
• Twist is all about asynchronous communication, meaning you don’t have to be glued to your screen. You can respond when you have time, which helps you focus on actual work.
• Available on Windows, Mac, Linux, iOS, and Android, so your team can stay connected from any device.

Limitations

• Unlike Slack or Zoom, Twist doesn’t have built-in calling. You’ll need to use another app for meetings.
• It works with a few key apps, but not as many as Slack. If your team uses lots of third-party tools, this might be a downside.
• If your team is used to instant messaging, it might take a while to adjust to Twist’s slower, more structured way of communicating.
• Since it’s not a real-time chat app, it can feel less interactive for teams that enjoy quick back-and-forth conversations.

Pricing 

What Others Are Saying

• G2: 4.6/5 (user reviews here)

Best for Note Taking → Notion, Evernote

When people work from home, staying organized and productive can sometimes feel tricky. That’s where these work from home apps come in—they help remote workers keep track of everything, remember important details, and stay on top of their tasks every day.

Instead of writing notes on paper or searching through different apps and emails, people can use note-taking apps to collect all their ideas, meeting notes, and to-do lists in one spot. This makes it easier to find what they need quickly, which saves a lot of time during the workday.

#10 Notion

Most note-taking apps let you write and save text, but Notion goes beyond that. You can create to-do lists, add calendars, store files, and even build databases. This means you can keep track of projects, meetings, and personal goals in one app without switching between different tools.

Notion gives you total freedom to design your workspace the way you like. You can organize notes in pages, add sections, create links between ideas, and use drag-and-drop tools to structure your information. Whether you need a simple notebook or a detailed planner, you can shape Notion to fit your needs.

If you work on a team, Notion makes collaboration easy. Multiple people can edit the same page at the same time, leave comments, and share updates. This helps teams work together without sending emails back and forth or losing track of important notes.

Even though Notion has many features, it still looks clean and simple. The interface is not crowded with unnecessary buttons, which makes it easy to focus on writing and organizing your thoughts.

Why Do We Love Notion?

• Notion combines notes, to-do lists, databases, project management, and wikis in one place.

• You can organize your notes in different ways using blocks, which let you add text, images, checkboxes, tables, and even embeds like YouTube videos or Google Docs.

• Notion AI helps summarize notes, generate content, and improve writing, which saves time when managing projects or studying.

• Notion offers free templates for personal use (journals, planners, and habit trackers) and work-related needs (meeting notes, content calendars, and project trackers).

Limitations

• If you create too many pages or use heavy databases, Notion can become slow, especially when loading on mobile devices.
• Unlike apps that focus on privacy, Notion does not offer full end-to-end encryption, which may be a concern for users handling sensitive information.

Pricing 

What Others Are Saying

• G2: 4.6/5 (user reviews here)

#11 Evernote

Evernote makes it really easy to organize your notes using tags, notebooks, and stacks. You can also search through all your notes quickly—even the text inside images—thanks to a smart tool called OCR (Optical Character Recognition). This means you’ll never waste time digging through folders or trying to remember where you saved something.

Evernote syncs your notes across your phone, laptop, tablet, and desktop computer, so you can access your work from anywhere at any time. Whether you’re at home, at the office, or on the go, you’ll always have your notes with you.

With Evernote’s Web Clipper, you can save web pages, articles, screenshots, and more directly into your notes. This is perfect if you do research or want to keep interesting things you find online. It also works well with other apps, so you can connect Evernote with your favorite tools to make life even easier.

Why Do We Love Evernote?

• With the Evernote Web Clipper, you can save articles, images, and full web pages directly into your notebooks while browsing the internet. This is perfect for research or saving inspiration.

• You can add more than just text. Evernote lets you include images, voice notes, checklists, PDFs, and attached files, so your notes can be as detailed as you need.

• You can share your notes and notebooks with other people and work together in real time, which is great for team projects or planning with friends or coworkers.

Limitations

• Unless you use a paid plan, you won’t be able to access your notes offline on mobile. This can be frustrating if you work while traveling or without Wi-Fi.
• Evernote’s premium plans are more expensive than some other note apps, especially if you just want simple features like basic notes and syncing.
• Many of Evernote’s best tools—like full offline access, AI help, calendar integration, and larger storage—are only available on the paid plans.
• New users sometimes feel confused by all the options, tools, and settings. It can take time to learn how to make the most of everything Evernote offers.

Pricing 

What Others Are Saying

• G2: 4.1/5 (user reviews here)

Best for File Sharing  → Google Drive, One Drive

With more people working from home, sharing files quickly and securely has become more important than ever. Remote teams need easy ways to send documents, collaborate in real time, and access files from different devices. File-sharing apps help by making it simple to upload, store, and share important files while keeping them safe. Many of these apps also work with other tools, like project management and communication platforms, to keep teamwork smooth and organized.

There are many great file-sharing apps to choose from the work from home apps, depending on your needs. Picking the right file-sharing app depends on how much storage you need, how secure your files must be, and how easy you want it to be to use.

#12 Google Drive

Google Drive is special because it makes storing and sharing files really simple while also helping people work together in real time. You can create documents, spreadsheets, and slides using Google Docs, Sheets, and Slides—and your team can edit them with you at the same time, no matter where they are. You don’t need to download or send files back and forth, which saves a lot of time and keeps everything organized.

Another great thing about Google Drive is how it connects with other Google tools like Gmail and Google Meet. It gives you 15GB of free storage and lets you control who can see, comment on, or edit your files. Whether you’re working on school projects, job tasks, or just storing personal files, Google Drive is easy to use and helps you stay productive.

Why Do We Love Google Drive?

• Lets you share files through links with customizable permissions (view, comment, or edit).
• Updates files across all your devices, so you can access them anywhere.
• Keeps track of changes and allows you to restore previous versions of files.
• Compatible with PDFs, images, videos, and Microsoft Office files.
• Allows users to access and edit files without an internet connection.
• Uses powerful search features, including AI-based suggestions, to help find files quickly.

Limitations

• While offline access is available, real-time collaboration needs an active internet connection.
• Uploading or downloading large files may take time, especially with slower internet connections.
• Works best with Google apps but may not integrate as smoothly with third-party tools like Microsoft OneDrive or Dropbox.

Pricing

What Others Are Saying

• G2: 4.6/5 (user reviews here)

#13 One Drive

OneDrive helps people work faster and stay organized because it connects perfectly with Microsoft Office apps like Word, Excel, and PowerPoint. You can open, edit, and share files directly from OneDrive without needing to download them, which saves time. If you’re working with a team, everyone can edit the same document at the same time, making collaboration smooth and hassle-free.

Another reason OneDrive is great for productivity is its smart file organization. It sorts your files automatically and even lets you search for words inside scanned documents and images. Since OneDrive syncs across all your devices, you can start working on a document on your laptop and continue on your phone without any extra steps. Plus, if you don’t have internet, you can still access files offline, and they will update automatically when you’re back online. All these features make OneDrive an easy and reliable tool for getting work done efficiently.

Why Do We Love One Drive?

•  Works smoothly with Word, Excel, PowerPoint, Outlook, and Teams for easy file access and editing.
• Lets you restore previous versions of files in case of accidental changes or deletions.
• Allows users to set passwords and expiration dates for shared files to keep data safe.
• Detects and helps recover files from malware attacks.
• Starts with 5GB of free storage and offers larger plans with Microsoft 365 subscriptions.

Limitations

• Works best with Microsoft products, but may not integrate as well with other tools like Google Docs.
• Compared to Google Drive or Dropbox, OneDrive supports fewer external apps.
• While it has strong security features, some users worry about storing sensitive data in a cloud controlled by Microsoft.

Pricing 

What Others Are Saying

• G2: 4.3/5 (user reviews here)

Best for Task & Project Management → Asana

Working from home gives people more flexibility, but it can also make it harder to stay organized and meet deadlines. Without a clear system, tasks can get mixed up, deadlines might be missed, and teamwork can become confusing. This is why task and project management tools are so important for the complete list of work from home apps—they help teams plan, track progress, and work together smoothly, no matter where they are.

#14 Asana

Asana is among work management tools because it combines an easy-to-use design, powerful features, and smooth integrations that boost team productivity and collaboration. Teams can quickly set up projects, assign tasks, set deadlines, and communicate—all in one place.

With features like custom fields, teams can add specific information to tasks, which makes it easier to sort, filter, and create reports tailored to their needs.

Asana offers different ways to view projects, such as lists, calendars, timelines, Gantt charts, and Kanban boards. This flexibility helps teams choose the layout that works best for their workflow. The platform also lets you automate repetitive tasks using rules, which saves time and increases efficiency.

One of Asana’s biggest strengths is its ability to integrate with hundreds of popular tools, including Google Workspace, Microsoft Office, Slack, Zoom, Salesforce, Jira, Tableau, and Power BI. This makes it easy for teams to connect their work across different platforms without repeating efforts.

Asana also introduced AI Studio, a no-code tool that lets teams build smart workflows using AI. This shows their focus on innovation and making work even smarter.

Why Do We Love Asana?

• Users can create tasks, set deadlines, assign responsibilities, and track progress in real-time.
• Offers List, Board (Kanban), Timeline (Gantt chart), and Calendar views to suit different project needs.
• Connects with 200+ apps, including Slack, Google Drive, Zoom, Microsoft Teams, Salesforce, and Jira.
• Aligns work with company objectives through built-in goal-setting features.
• Offers role-based access controls, data encryption, and compliance with GDPR and SOC 2 standards.
• Available on desktop, web, and mobile apps, ensuring work can be managed from anywhere.

Limitations 

• Unlike competitors like ClickUp and Monday.com, Asana requires third-party integrations for time tracking.

• Advanced features, including workflow automation and goal tracking, are locked behind expensive plans.
• While Asana has mobile apps, offline access is limited, making it harder to work without an internet connection.

Pricing

What Others Are Saying

• G2: 4.4/5 (user reviews here)

Best for Goal Tracking→ Habitica

Goal tracking apps play a crucial role within the ecosystem of work from home apps by helping remote workers, freelancers, and teams stay organized, productive, and motivated. They complement project management, time tracking, and communication tools by providing a structured way to set, track, and achieve professional and personal goals.

#15  Habitica

Remote teams often struggle to stay motivated, hold each other accountable, and stay engaged while juggling personal and team goals. Habitica makes this whole process way more fun by turning productivity into a game. It’s not just another task manager—it’s a gamified system that keeps remote workers organized while making goal tracking feel like an adventure.

Unlike the usual to-do list apps, Habitica transforms daily tasks and long-term goals into a role-playing game (RPG). You earn XP (experience points), gold, and cool rewards when you complete tasks, but if you slack off, there are in-game consequences. The best part? Your actions don’t just affect you—they impact your team too, which makes staying on top of things feel like a shared mission instead of just another chore.

Since remote teams don’t have that natural motivation of working side by side in an office, Habitica brings in Challenges, where everyone works toward a common goal. Whether it’s sticking to a routine, hitting deadlines, or developing better work habits, Challenges keep the whole team on track in a fun and interactive way.

One of the coolest features is the Party system, where teams can form small groups to complete quests together. When you finish your own tasks, you help the whole team progress. But if you start slacking, your teammates might suffer too—so there’s a built-in accountability factor that keeps everyone motivated.

Most productivity apps push you with constant reminders and deadlines, but Habitica keeps things interesting with intrinsic motivation. You can even set up custom rewards, like an extra coffee break, a team-wide virtual hangout, or even some real-life perks. It turns everyday work into something enjoyable, making it easier to build good habits while getting things done.

So if your remote team needs a fun way to stay productive and accountable, Habitica is definitely worth checking out.

Why Do We Love Habitica?

• Completing tasks earns you experience points, levels up your avatar, and unlocks rewards like quests and items.
• You can join groups, take on challenges, and connect with others for motivation.
• You can create your own tasks, set rewards, and adjust difficulty levels to fit your goals.
• Habitica is available on the iOS and Android

Limitations 

• It lacks advanced tracking tools and detailed performance insights.
• Since you can chat with other users, it’s important to be careful when interacting with strangers.

Pricing 

Habitica is available as a free app and is supported by in-app purchases. You can buy gems starting $0.99 all the way to a 12 month subscription for $47.99.

What Others Are Saying

• G2: 4.8/5 (user reviews here)

FAQ

The post 15 Best Work From Home Apps For Productivity 2025 appeared first on Krisp.

In this guide, we’ll walk through 11 best practices for meeting minutes—from using a solid meeting minutes template to setting up a smart meeting agenda template. If you’ve ever asked yourself “What are the best practices for meeting minutes?” or needed better ways to record notes without losing your mind, this is for you.

What Are Meeting Minutes?

Meeting minutes are just a simple, organized way to keep track of what happens during a meeting. They’re not as scary or formal as they sound—they’re basically notes that capture who was there, what people talked about, what decisions got made, and what tasks were assigned (and to whom).

Usually, someone is in charge of writing the minutes—it could be the team’s note-taker, the meeting host, or just whoever was asked to do it. They’ll start with the basics: date, time, place, and a list of who joined the meeting. Then they go through each topic from the agenda, note what was discussed, and highlight any decisions that came out of it. If someone agreed to do something, that gets written down too—along with when it needs to be done. Following best practices for meeting minutes ensures the documentation remains clear, actionable, and useful for everyone involved.

Meeting minutes come in handy because they help everyone stay on the same page. If someone missed the meeting, they can read the minutes and catch up quickly. If there’s ever confusion later about what was decided, the minutes can clear things up. They’re also super useful for keeping teams accountable and organized—so tasks don’t just get talked about and forgotten.

In short, meeting minutes are like a friendly recap of what happened and what needs to happen next. So, using the best practices for meeting minutes doesn’t just organize your notes—it makes communication clearer, accountability stronger, and follow-ups far more effective.

Purpose of meeting minutes

The purpose of meeting minutes is pretty straightforward—they help everyone remember what was said, what decisions were made, and who’s supposed to do what after the meeting. Think of them as a written memory that the whole team can go back to whenever they need a refresher. However, meeting minutes serve several crucial purposes:

• Capture key points:Meeting minutes record what the team discusses, decides, and plans, so no one has to rely on memory alone.

  
  

• Keep everyone in the loop: If someone misses the meeting, they can easily catch up by reading the minutes and understanding what happened. 
• Clarify responsibilities: They clearly show who agreed to do what and by when, which helps avoid confusion or misunderstandings later. 
• Track decisions and progress:Minutes build a clear timeline of the team’s decisions over time, which helps manage long-term projects or recurring meetings effectively.

• Support accountability:When you write down tasks and action items, you make it easier to follow up and ensure the team completes them.
• Act as official records: In formal settings like board meetings or company reviews, meeting minutes can serve as legal or historical documents. 
• Help plan future meetings: They provide a solid starting point for the next meeting by showing what the team has completed and what still needs attention.

In short, meeting minutes are like your team’s shared notebook—they keep everything organized, clear, and moving forward.

Benefits of recording accurate minutes

Recording accurate meeting minutes comes with a bunch of helpful benefits that really make team communication and collaboration smoother. First off, they give you a clear and reliable record of everything that happened during the meeting—so there’s no need to rely on memory or guesswork later. You know exactly what was discussed, what decisions were made, and what steps everyone agreed to take.

Accurate minutes also make it super easy to assign and track responsibilities. When someone agrees to take on a task, writing it down with their name and deadline keeps things clear and helps them stay accountable. No more “I thought you were doing that” moments.

They’re also incredibly useful for people who couldn’t attend the meeting. Instead of having to ask around or get a summary from someone else, they can just read the minutes and get fully caught up in minutes (pun intended). This helps keep everyone in the loop and avoids miscommunication.

Another big plus? Meeting minutes help track progress over time. By reviewing previous records, you can clearly see what your team has accomplished, what remains in progress, and how well everyone sticks to their goals. In some cases—like board meetings or official company decisions—accurate minutes also play a crucial legal or compliance role, since they prove the team handled everything properly.

And let’s not forget one more thing: accurate meeting minutes can help avoid misunderstandings or conflicts. If there’s ever a disagreement about what was said or decided, you’ve got proof in writing that clears things up.

So overall, when you take the time to record accurate minutes, you make your team more organized and a whole lot more confident about moving forward together. Using best practices for meeting minutes helps everyone know exactly what to do next.

Common types of meeting minutes

Meeting minutes aren’t one-size-fits-all—they can look a little different depending on the type of meeting you’re having. But no matter the setting, they all serve the same purpose: to clearly document what was discussed, decided, and delegated. Let’s break down some of the most common types of meeting minutes so you know what to expect in different situations.

Board Meeting Minutes

Board meeting minutes tend to be the most formal. These meetings usually happen at regular intervals for nonprofits, startups, or corporations, and the minutes often serve as legal records. That means they need to be very clear, detailed, and structured. You’ll usually find sections that list the attendees, include a summary of each agenda item, note any motions proposed, record the results of votes, and clearly document decisions. Because board meetings often involve high-level strategic planning or legal matters, having an accurate and official record is essential.

Corporate meeting minutes

Corporate meeting minutes, while still formal, may vary a bit depending on the company’s internal policies. These minutes usually cover important business discussions such as financial updates, project approvals, major company changes, or quarterly planning. You might not follow strict regulations like in board meetings, but you still need to organize and write them clearly since executives or stakeholders often read them. Corporate minutes also help ensure that teams are aligned with leadership decisions and company-wide goals.

Team meeting minutes

Team meeting minutes are usually more casual and flexible. These are the kinds of minutes taken during weekly check-ins, brainstorming sessions, or department meetings. The format can be simple—just a list of who attended, what topics were discussed, and what action items came out of it. The main goal here is to make sure everyone on the team is on the same page and knows what to focus on next. It doesn’t have to be overly formal, but it should still be clear enough that people can refer back to it easily.

So whether you’re in a high-stakes board meeting or a relaxed team catch-up, the structure of the minutes will shift to fit the setting—but the core idea stays the same: keep a useful, accurate record so everyone knows what’s going on.

Best Practices for Meeting Minutes: What to Include When Writing Meeting Minutes?

When you’re writing meeting minutes, it’s important to include all the key details that help people understand what happened and what needs to happen next. You don’t need to write down every word, but you do want to capture the important stuff in a way that’s clear, organized, and easy to refer back to later. Following best practices for meeting minutes helps you focus on what truly matters and avoid cluttering your notes with unnecessary details.

What to Include First When Writing Meeting Minutes?

1. Start with the basics: write down the date, time, and location of the meeting, as well as the name of the group or team and who was present. It’s also a good idea to note who was absent, especially if their input was expected. Mention who chaired the meeting and who took the minutes. 
2. Next, include the meeting agenda—this helps give structure to your notes. As the discussion moves through each agenda item, summarize the main points that were brought up. Don’t worry about capturing every single detail—just note the key highlights, questions raised, and any important suggestions. 
3. Make sure to clearly record all decisions that were made. This includes anything the team agreed to do, changes that were approved, or problems that were resolved. Be specific so it’s easy to understand later what was decided and why. 
4. One of the most important parts of meeting minutes is the action items. Write down what needs to be done, who is responsible for doing it, and when it’s expected to be completed. This helps keep everyone accountable and ensures that things don’t get forgotten. 
5. Finally, note the time the meeting ended and any announcements about the next meeting, like the date or topics to be covered. Once you’ve written everything down, share the minutes with everyone who needs them so they can read the updates and take action on their tasks. 

11 Best Practices for Meeting Minutes

You’re at the meeting, everyone’s talking, decisions are flying—then someone casually says, “Let’s make sure we capture all this in the minutes.” Sound familiar? If that moment has ever made you panic a little, don’t worry. Here are 11 simple best practices for meeting minutes that will make writing meeting minutes way easier and way less stressful.

#1 Structured Meeting Minutes Template

Using a structured template might sound basic, but it can completely change how easy and effective your meeting minutes become. Instead of starting from scratch every time, a consistent format gives you a clear path to follow—so you know exactly what to capture and where to put it. That means no more scrambling to organize random notes after the meeting ends.

A good template usually includes sections like the meeting date and time, attendees, agenda items, discussion summaries, decisions made, and action items. It keeps everything neat, organized, and easy to scan—both for you and anyone reading it later.

 Plus, if your team uses the same format each time, people get used to it and know exactly where to look for what they need. It’s a small habit that makes a big difference.

#2 Clear, Concise, and Objective Notes

When writing meeting minutes, it’s tempting to include every little detail or to paraphrase things in your own words—but that can actually make the minutes confusing or biased. Instead, focus on writing notes that are clear, to the point, and neutral. You’re not telling a story—you’re capturing what people said and decided in a clear way that anyone can understand, even if they missed the meeting.

Stick to the facts, skip the fluff, and don’t include personal opinions or side comments. Use simple language that keeps things easy to read. When you’re concise and objective, your minutes become a reliable reference, not just a bunch of notes no one wants to revisit.

#3 Capture Key Discussions and Decisions

You don’t need to write down every single word, but you should capture the core of the conversation. Focus on the points that truly moved the meeting forward—highlight key questions people raised, concerns the team discussed, and especially the decisions everyone made.

Think of it this way: if someone who missed the meeting reads your minutes, they should quickly understand what was discussed and what outcomes came from it. Make sure you note any agreements, rejections, or follow-up actions clearly. These are the moments that shape what happens next, so they deserve a clear spot in your minutes.

• Listen for conclusions – Pay attention when conversations start to wrap up. That’s usually when someone summarizes the outcome or says, “So, we’ll do it this way.” That’s your cue to write it down. 
• Don’t try to write everything – Focus on summarizing the main idea of a discussion instead of capturing every word. For example, instead of writing five sentences, note: “The team agreed to postpone the product launch to Q3 due to testing delays.” 
• Use shorthand or bullet points during the meeting – While people are talking, jot down quick notes or key phrases. After the meeting, go back and clean them up into full sentences for clarity. 
• Watch for action verbs – Words like decided, agreed, approved, postponed, or assigned signal important moments you should include. 
• Confirm key points if needed – If you’re unsure whether something was a final decision, you can ask, “Should I note that as a confirmed decision in the minutes?” It keeps things clear and shows you’re being thorough.

Let Krisp Handle the Note-Taking for You

Instead of stressing about jotting down every important moment yourself, you can let Krisp do the heavy lifting. With Krisp’s AI-powered meeting minutes app, you don’t have to focus on writing or summarizing while people are talking—you can stay present in the conversation, knowing Krisp is capturing everything for you.

Krisp automatically records your meetings, transcribes them in real-time, and highlights the key points like decisions, action items, and follow-ups. It listens for the important parts of the conversation and organizes them clearly, so you can review or share the outcomes afterwards without sorting through a pile of messy notes.

#4 Use Bullet Points for Readability

Let’s be honest—no one wants to read through long blocks of text after a meeting. That’s where bullet points save the day. They make your meeting minutes easier to scan, faster to understand, and much more user-friendly, especially when people are just looking for the key takeaways. Instead of writing everything in full paragraphs, break down discussions, decisions, and action items into short, snappy bullet points. This helps highlight what’s important without overwhelming the reader. It also makes it easier to organize information under each agenda item and keep your minutes looking clean and structured. The more readable your minutes are, the more likely people will actually use them.

#5 Cross-check key points for Accuracy

After the meeting ends, don’t just hit “send” on your notes and call it a day. Take a few extra minutes to review and double-check that everything you’ve written is accurate. Did you capture the decisions correctly? Are the assigned action items linked to the right people? Did you miss any final conclusions?

Cross-checking helps you avoid misunderstandings and ensures your meeting minutes actually reflect what happened—not what you thought happened. If something feels unclear, it’s totally okay to follow up with the meeting host or another participant to confirm. A quick check now can save a lot of confusion (or awkward emails) later.

#6 Distribute Minutes Promptly

The sooner you share the meeting minutes, the more useful they are. When details are still fresh in everyone’s minds, it’s easier for people to act on them, give feedback, or clarify anything that might be unclear. Ideally, you should send out the minutes within 24 hours—but definitely no later than 72 hours after the meeting.

#7 Store and Organize Meeting Minutes

Once you’ve written and shared the meeting minutes, don’t just let them disappear into someone’s inbox. Make sure you save them in a central, easy-to-access place—like a shared team drive, project management tool, or company intranet. This way, anyone who needs to reference them later knows exactly where to look.

Use consistent and clear file names like “Board Meeting Minutes_2025-03-13” so everything stays organized and easy to search.

#8 Turn Minutes into a Decision Log

Make sure you don’t bury decisions deep inside your meeting minutes—pull them out clearly and track them actively in a dedicated decision log. This can be a separate document, spreadsheet, or even a simple table within your meeting notes. 

The goal is to have one clear place where all important decisions live—so you’re not flipping through old minutes trying to remember what the team agreed on two months ago.

When you consistently log decisions with the date, a brief summary, and the people involved, you create a searchable history that clearly tracks your team’s choices over time.

It keeps everyone on the same page, helps new team members catch up faster, and even improves future decision-making because you can look back at what worked—or didn’t. It’s a small habit with long-term impact, and it turns your meeting minutes into a living tool rather than a forgotten file.

#9 Secure Approval of Minutes

Once you’ve drafted the meeting minutes, don’t just assume they’re ready to go—get them reviewed and approved. This step is especially important for formal meetings like board sessions, committee meetings, or anything with legal or organizational weight. 

When you seek approval, you ensure the record truly reflects what happened and verify that everyone agrees with how you documented the meeting. Usually, this involves sharing the minutes with the chairperson or key attendees before you finalize them.

Sometimes the group might approve them at the beginning of the next meeting. Either way, this review step helps you catch any errors, clarify confusing points, and confirm that you’ve captured the decisions and action items accurately. It’s a simple habit that builds trust in your meeting records and keeps things professional and transparent.

#10 Ensure Confidentiality When Necessary

Not everything discussed in a meeting belongs in front of everyone—and that’s why you need to stay mindful of confidentiality when writing and sharing meeting minutes. Sometimes your team handles sensitive topics like finances, personal matters, client data, or strategic decisions that you shouldn’t share widely.

In these cases, be intentional about what you include in the minutes and who has access to them.

• You can leave out or summarize certain details in a more general way, or you can create a separate, limited-access version of the minutes for sensitive content.

• Always check if the meeting involved confidential topics, and when in doubt, ask the meeting host or leadership for guidance.

Protecting confidentiality builds trust and shows your team handles information responsibly.

 #11 Follow Up on Action Items

Writing down action items is a great start—but if no one follows up, they just sit there collecting digital dust. After the meeting, actively remind team members about their assigned tasks to make sure they follow through and don’t ignore any responsibilities. A simple follow-up message or reminder can go a long way in keeping things moving forward.

You don’t need to micromanage—just check in after a few days or right before the next meeting to see if the team has made progress. When you follow up, you not only hold everyone accountable but also reinforce that meeting minutes have a real purpose—they exist to drive action, not to collect digital dust.

Best methods to record meetings

When it comes to recording meetings, choosing the right method can save you a ton of time and effort. It really depends on your team’s style, the type of meeting, and how detailed you need the records to be.

The manual method is the old-school classic—just you, your notebook, or a blank document, typing or scribbling as fast as you can. You control everything you capture, but staying focused becomes essential—and quick-moving meetings can easily overwhelm you. It also puts pressure on you to stay on top of everything while still trying to participate in the conversation.

Digital tools like Google Docs or Microsoft OneNote, offer a nice middle ground. They let you type quickly, organize your notes in real time, and collaborate with others. You can even create reusable templates, highlight action items, and link notes to tasks. It’s cleaner, faster than pen and paper, and much easier to share afterward.

Then there are AI-powered tools like Krisp, which are changing the game completely. These tools can record meetings, transcribe them automatically, and even identify highlights like decisions and action items. They’re especially helpful if you want to stay present during the meeting without scrambling to take notes. AI tools don’t just save time—they also create cleaner, more structured summaries with less effort from you.

Each method has its place, but if you’re looking for accuracy, speed, and ease of sharing, digital or AI-powered tools are hard to beat. Also, to maximize your productivity by combining the strengths of AI tools and collaborative platforms, this article will explore how to use Krisp alongside Google Docs.

What are Best AI-powered tools to record meetings?  

When it comes to capturing and organizing meeting minutes, AI-powered tools are completely transforming how teams work. These tools don’t just record—they transcribe, summarize, and even highlight key takeaways automatically. And among the best of the bunch, Krisp AI stands out as a truly all-in-one solution.

Krisp is more than just a note-taker—it’s your intelligent meeting minutes companion. It delivers real-time transcription with high accuracy, capturing every important point instantly so you can stay focused without lifting a finger. Krisp’s Meeting Minutes app listens to your meetings, extracts the most relevant highlights, and generates structured meeting minutes that you can instantly review, share, or store. Krisp doesn’t just transcribe conversations—it intelligently categorizes notes into topics, decisions, and tasks by analyzing meeting context, so teams can easily follow up and take action. Its powerful noise cancellation ensures high-quality audio input, which improves transcription accuracy even more.

And because it works bot-free, Krisp records audio directly from your device, offering a more private and less disruptive experience. For those who prefer transparency or shared notes, there’s also the option to use a bot.

Krisp also offers synchronized playback with AI transcriptions, allowing you to follow along with the written text while listening to the meeting minutes.

What Krisp AI Offers For Your Next Meeting Minutes

• Real-time transcription captures everything for post-meeting minutes access.

• AI-powered noise cancellation removes background distractions.

• Meeting summaries highlight key takeaways and action items.

• Integration with Zoom, Google Meet, Microsoft Teams, and more.

• Call recording allows users to revisit full discussions

• AI chat within meeting notes provides interactive insights.

• Speaker identification differentiates voices in conversations

• Supports multiple languages for global teams.
  Get Krisp for Free

How to Download Krisp

To get started with Krisp, visit here, sign up, and follow the simple installation instructions provided on the site to set up the tool on your device. Make sure your device is running the latest version of your operating system (Mac or Windows) to ensure compatibility.

Best Practices for Meeting Minutes: Free Effective Meeting Agenda Template

Meeting Title:

[Insert meeting name or purpose]

Date:

[Insert date]

Time:

[Insert start and end time]

Location:

[Insert location or platform, e.g., Zoom, Office Room A]

Meeting Facilitator:

[Insert name]

Note Taker:

[Insert name]

Attendees:

[List all participants’ full names and roles, if applicable]

1. Agenda Overview

• [Agenda Item 1]
• [Agenda Item 2]
• [Agenda Item 3]

2. Discussion Summary

2.1 Agenda Item  [Insert title]

• Summary of discussion
• Key points raised
• Questions asked and answered

2. 2 Agenda Item [Insert title]

• Summary of discussion
• Decisions made
• Any follow-ups assigned

2.3 Agenda Item 3: [Insert title]

• Summary of discussion
• Suggestions or concerns raised

3. Action Items

[Insert Action Items Generated by Krisp]

4. Decisions Made

• [Insert key decision 1]
• [Insert key decision 2]

5. Next Meeting Details

Date: [Insert next meeting date]

Time: [Insert next meeting time]

Location: [Insert location or platform]

If you want more examples of meeting minutes agenda templates, explore this article for practical layouts and actionable tips.

Helpful Resources on Best Practices for Meeting Minutes

To help you create more effective and organized meeting minutes, we’ve gathered a few helpful resources to cover other aspects of meeting minutes. Here we go:

Meeting Minutes: Definition, Free Templates + 8 Tips

How To Write Meeting Minutes (Examples & Templates)

Best Free Meeting Minutes Templates

Board Meeting Minutes: How to Take Minutes at a Board Meeting

How to Record and Transcribe Meeting Minutes for Free

Free Board Meeting Minutes Template: Best Practices

How to Take Effective Meeting Minutes

How to Run a Corporate Meeting: Corporate Meeting Minutes

FAQ

The post 11 Best Practices for Meeting Minutes: How to Write and Record? appeared first on Krisp.

For professionals, students, or team leaders, keeping accurate meeting records is essential for accountability, productivity, and follow-through. However, manually transcribing meetings can be time-consuming and error-prone. Fortunately, free tools are now available to simplify this process, saving you hours of effort while improving accuracy. 

In this guide, we’ll chat about why meeting minutes matter, the headaches of manual transcription, and how you can use free tools to make the whole process a breeze. 

Why Recording and Transcribing Meeting Minutes is Essential

Okay, so why is this even a big deal? Well, think about it: meetings are where decisions happen, ideas are born, and action items get assigned. But if no one’s keeping track, things can get messy really fast.

Accurate meeting minutes are like the glue that holds everything together. They ensure everyone’s on the same page, no one forgets their tasks, and you’ve got a clear record to refer back to. Plus, they’re a lifesaver when someone inevitably asks, “Wait, what did we agree on last week?”

Here’s why it’s worth the effort:

• Boost Productivity: Stop stressing about taking notes and actually focus on the discussion.
• Hold People Accountable: Clear records mean no one can wiggle out of their responsibilities.
• Collaborate Better: Share transcripts with teammates who couldn’t make it or revisit complex discussions later.

In short, learning how to record and transcribe meeting minutes for free isn’t just about keeping records—it’s about working smarter, not harder.

How to Record Meeting Minutes for Free Using Krisp

Recording meeting minutes is simple and cost-effective with Krisp, a versatile tool that works across any conferencing app, including Zoom, Microsoft Teams, and Google Meet. 

What’s cool about Krisp is that it doesn’t just record your meetings; it also cancels out background noise (bye-bye, barking dogs) and even transcribes everything for you. Plus, you can save your recordings online or offline, so you’ve got options.

Krisp also offers synchronized playback with AI transcriptions, allowing you to follow along with the written text while listening to the audio. 

How to Download Krisp

To get started with Krisp, visit here, sign up, and follow the simple installation instructions provided on the site to set up the tool on your device. Make sure your device is running the latest version of your operating system (Mac or Windows) to ensure compatibility.

Step-by-Step Guide to Transcribing Meetings with Krisp

To enable and use Krisp’s transcription feature, follow these steps:

1. Enable Transcription in Krisp:
   • Open the Krisp app and navigate to the settings or transcription section.
   • Ensure that “Audio” is enabled so Krisp can both transcribe and save the audio.

Check this out for detailed assistance. 

Sync Krisp with Your Conferencing App (e.g., Google Meet):

• • Open Google Meet and join or start a meeting.
  • In the meeting settings, go to the audio or microphone options.
  • Select Krisp as your microphone and speaker. This ensures Krisp’s noise cancellation and transcription features are active during the meeting.

Ensure Clear Audio:

• • Use Krisp’s noise cancellation feature to eliminate background noise and ensure the audio is clear. This step is crucial for accurate transcriptions.

Start Your Meeting:

• • Once Krisp is synced with Google Meet, begin your meeting as usual.
  • Krisp will automatically record and transcribe the audio in the background while you focus on the discussion.

Review and Edit the Transcription:

• • After the meeting, access the transcription in the Krisp app.
  • Review the text for accuracy, making any necessary adjustments or adding timestamps for key moments.

Save and Share:

• • Once the transcription is finalized, save it in your preferred format (e.g., text file or document).
  • Share the transcript with your team for easy reference and collaboration.
  • Free plan users get unlimited transcripts and can generate up to two meeting notes per day.

By syncing Krisp with Google Meet (or other conferencing apps) and following these steps, you’ll have a clear, accurate, and shareable record of your meeting in no time.

Best (Free) Tools for Meeting Minutes

Alright, so Krisp is awesome, but let’s be real—sometimes you need options. Maybe you’re looking for something with a specific feature, or maybe you just want to test-drive a few tools to see what clicks. 

Whatever your reason, here’s a deeper dive into some other free tools that can help you record and transcribe meeting minutes without breaking the bank.

Otter.ai 

Otter.ai is a widely used transcription tool that offers a free plan, making it accessible for individuals and small teams. During our testing, we found its real-time transcription feature to be fast and relatively accurate, especially in quiet environments. It also allows users to organize and search through meeting notes easily, which is a big plus for productivity.

Nonetheless, the free plan comes with limitations, such as 30 minutes of transcription per session and a monthly cap on total transcription minutes. We also noticed that its lack of noise cancellation can be a drawback in noisy settings, as background sounds sometimes interfere with transcription accuracy. Despite this, Otter.ai remains a solid choice for those looking for a free, user-friendly transcription tool.

Rev

Rev is a premium transcription service known for its high accuracy, thanks to its reliance on human transcribers. In our tests, Rev delivered polished, error-free transcripts, making it ideal for important meetings or projects where precision is critical.

However, Rev comes with a higher cost, which can add up quickly for longer meetings. 

Rev’s Pricing:

• Reverb Transcription

$0.20 / hour

• Reverb Turbo Transcription

$0.10 / hour

• Reverb Foreign Language Transcription

$0.30 / hour

Languages: Spanish, French, Chinese, Portuguese, and 53 more.

Rounded up to the nearest second, 15 second minimum

• Human Transcription

$1.99 / minute

Rounded up to the nearest second, 1 minute minimum

Also, it doesn’t offer noise cancellation, so audio quality depends on the recording environment. For those willing to pay for top-tier accuracy, Rev is a reliable option.

Alice

Alice is an AI-powered transcription tool that stands out for its affordability and accuracy. During our testing, Alice App delivered flawless transcriptions with perfect punctuation, even capturing brand names and pauses correctly. It’s particularly well-suited for users who don’t need transcription consistently but have large projects, such as journalists, marketers, or researchers.

Alice App offers flexible pricing:

Lite: $9.99/hour (when you buy in increments of 1 hour)

Standard: $4.99/hour (when you buy in increments of 20 hours)

Large; $2.99/hour (when you buy in increments of 100 hours)

Even the cheapest tier is more affordable than most pay-as-you-go options. Additionally, Alice boasts a two-minute turnaround time, making it one of the fastest tools we tested.

Nevertheless, Alice has a notable drawback: its editor lacks advanced features. You can’t add comments, highlight text, or generate shareable links, which limits its usability for collaborative editing. It’s best suited for solo users who need a quick, accurate transcription without extensive editing.

Riverside.fm

Riverside.fm is a powerful tool designed to enhance the quality of your video conferences and recordings, offering intuitive, studio-quality recordings for meetings, podcasts, and more. It goes beyond basic recording with features like real-time editing tools, background noise removal, and the ability to color-code important information in meeting summaries. 

You can also broadcast meetings directly on platforms like LinkedIn and Facebook or download and share them later. 

Key features include 4K video quality, seamless integration with podcasting tools, and automatic cloud backups. However, Riverside.fm lacks built-in transcription or captioning support, and advanced editing features require a premium plan, which may not suit all budgets. While it’s an excellent choice for high-quality video recordings and professional editing, you’ll need a separate tool for transcription.

Why Krisp Stands Out

When it comes to recording and transcribing meeting minutes, Krisp distinguishes itself as a versatile and user-friendly tool that combines multiple essential features into one seamless solution. Here’s why Krisp stands out from the competition:

• All-in-One Solution: Krisp combines noise cancellation, recording, and transcription in one app, providing clear audio and accurate transcriptions, even in noisy environments.
• Free Tier with Key Features: Krisp offers a free plan with essential features like noise cancellation and transcription, making it accessible to individuals and small teams.
• Cross-Platform Compatibility: Krisp works with popular platforms like Zoom, Teams, and Google Meet, ensuring seamless use across various conferencing tools.

By combining these features into one tool, Krisp not only simplifies the process of recording and transcribing meetings but also enhances productivity and collaboration. 

Best Practices for Recording and Transcribing Meeting Minutes

Recording and transcribing meeting minutes effectively requires more than just the right tools—it also involves following best practices to ensure high-quality results. By preparing thoroughly and maintaining focus during the meeting, you can create accurate, actionable records that benefit your team. Here’s how to get the most out of your recording and transcription process:

Preparing for the Meeting

1. Test Your Tools in Advance:
   Before the meeting, test your recording and transcription tools to ensure they’re working correctly. Check microphone settings, internet connectivity, and any integrations with conferencing platforms. This step helps avoid technical glitches during the meeting.
2. Ensure a Stable Internet Connection and Quiet Environment:
   A stable internet connection is crucial for uninterrupted recording, especially in virtual meetings. Choose a quiet location to minimize background noise, or use noise-cancellation tools like Krisp to enhance audio quality.
3. Share an Agenda with Participants:
   Distribute a clear agenda to all participants before the meeting. This keeps the discussion focused and ensures that key topics are covered, making the transcription process smoother and more organized.

During the Meeting

1. Use a High-Quality Microphone or Headset:
   Clear audio is essential for accurate transcription. Invest in a good-quality microphone or headset to capture voices clearly, especially in virtual or hybrid meetings.
2. Encourage Participants to Speak One at a Time:
   Overlapping conversations can make transcription difficult. Encourage participants to take turns speaking and avoid interrupting each other. This not only improves transcription accuracy but also fosters a more productive discussion.
3. Record in a Well-Lit, Quiet Space:
   If you’re recording video, ensure the space is well-lit and free from visual distractions. For audio recordings, choose a quiet environment to minimize background noise. This creates a professional recording that’s easier to transcribe and review later.

After the Meeting

Once the meeting is over, the work isn’t done—reviewing, refining, and sharing the transcription is just as important as the recording itself. Here’s how to ensure your meeting minutes are accurate, organized, and actionable:

1. Review the Transcription for Accuracy and Edit Any Errors:
   While AI-powered tools like Krisp are highly accurate, it’s always a good idea to review the transcription for any errors or inconsistencies. Look out for misheard words, unclear phrases, or technical jargon that may need clarification. A quick edit ensures the final transcript is polished and professional.
2. Use Timestamps to Mark Key Discussion Points or Decisions:
   Adding timestamps to your transcription makes it easier to locate specific parts of the meeting. Highlight key moments, such as important decisions, action items, or critical discussions. This is especially helpful for longer meetings or when participants need to revisit specific topics.
3. Share the Minutes Promptly with All Participants for Feedback or Follow-Up:
   Distribute the finalized minutes to all participants as soon as possible. This keeps everyone aligned and ensures accountability for action items. Encourage participants to review the minutes and provide feedback if anything is unclear or missing. Prompt sharing also helps maintain momentum for follow-up tasks.

By following these post-meeting steps, you’ll create a clear, accurate, and actionable record of your discussions. This not only improves productivity but also ensures that everyone is on the same page, making it easier to track progress and achieve your goals

Conclusion

Learning how to record and transcribe meeting minutes free doesn’t have to be a chore. With tools like Krisp, Otter.ai, and others, you can save time, stay organized, and keep your team on track—all without spending a dime.

From noise-free recordings with advanced AI tools to seamless integrations with popular conferencing platforms, there are solutions to overcome common challenges like background noise, long meetings, and technical jargon.

By following best practices—such as preparing in advance, encouraging clear communication, and reviewing transcriptions for accuracy—you can create professional, reliable meeting minutes that enhance productivity and accountability.

Frequently Asked Questions

The post How to Record and Transcribe Meeting Minutes for Free appeared first on Krisp.

However, here’s the good news: there’s a way to make it all a little easier.

Imagine having someone—or something—who could manage your schedule, prioritize your to-do list, draft emails, and even remind you of things you forgot to do. In other words, sounds like a dream, right? If you’re curious, how to use AI as a personal assistant, start by integrating it into your daily routine—use it to schedule meetings, automate repetitive tasks, and even generate quick summaries of lengthy emails.

Moreover, they’re not just fancy gadgets but tools that can help you work smarter, save time, and focus on what matters. Thus, AI personal assistants are a game-changer for productivity.

So, How Do They Work?

At their core, AI as personal assistants are powered by two key technologies: machine learning and natural language processing (NLP). Firstly, machine learning means they learn from your habits and preferences over time. For instance, if you always schedule meetings in the afternoon, your assistant will start suggesting those times automatically.

In addition, NLP is what lets them understand your voice or text commands. As a result, when you say, “Schedule a meeting with Alex for next Tuesday,” it knows exactly what to do.

Different Types of AI-Powered Personal Assistants

There are tons of AI personal assistants, each designed to tackle specific tasks and make your life easier. Here’s a breakdown of the different types, along with 2-3 examples for each category and a bit more detail about how they work:

Best AI Personal Assistants for Writing 

Struggling with writer’s block or drowning in drafts? AI writing assistants can help you craft emails, reports, and even creative content in a fraction of the time.

Grammarly

You don’t need to be a grammar whiz to sound like one. Grammarly checks your writing in real-time, whether you’re drafting an email, polishing a report, or even crafting a social media post. It’s not just about fixing mistakes—it’s about helping you communicate clearly and confidently.

What’s cool? It doesn’t just point out errors. It explains why something might sound better rephrased and even suggests ways to adjust your tone.

Plus, it works wherever you write—Gmail, Google Docs, even your phone. It’s like having a writing coach in your pocket.

What We Love About Grammarly

• Catches grammar and spelling mistakes in real-time.
• Suggests ways to make your writing clearer and more engaging.
• Tone detector helps you sound just right, whether you’re formal or friendly.
• Works seamlessly across email, docs, and social media.

A Few Limitations

• The free version is great, but you’ll need Premium for advanced features like tone suggestions.
• Sometimes it over-suggests, which can slow you down if you’re in a rush.

Pricing

• Free: Basic grammar and spelling checks.
• Premium: Starts at $12/month for advanced features like tone adjustments and plagiarism detection.

What Others Are Saying

• G2: 4.7/5 

ChatGPT

ChatGPT is like having a brainstorming partner who’s always ready to help. It’s great for generating content, answering questions, or even summarizing long articles. 

What’s neat? It’s not just for writers. Students, marketers, and even coders use it to save time and spark ideas.

Nonetheless, here’s the thing: it works best when you give it clear instructions. The more specific you are, the better the results.

What We Love About ChatGPT

• Helps with brainstorming, drafting, and summarizing.
• Great for creative writing, technical docs, and even coding help.
• Easy to use—just type a prompt and see what happens.

A Few Limitations

• It’s not perfect. Sometimes it generates generic or repetitive content.
• You’ll need to tweak the output to make it truly yours.

Pricing

• Free: Access to the basic version.
• Plus: $20/month for faster responses and priority access during peak times.

What Others Are Saying

• G2: 4.7/5

Jasper

Designed for marketers and content creators, Jasper helps you write blog posts, ad copy, and even product descriptions. It uses AI to generate content based on your prompts, and you can tweak the tone and style to match your brand.

But fair warning: it’s not a magic wand. You’ll still need to edit and refine the output to make it shine.

What We Love About Jasper

• Generates blog posts, ads, and product descriptions in minutes.
• Lets you customize tone and style to fit your brand.
• Great for brainstorming ideas when you’re stuck.

A Few Limitations

• It’s pricey for solo users.
• Outputs can feel generic without proper editing.

Pricing

• Starter: $39/month.

What Others Are Saying

• G2: 4.7/5

Best AI Personal Assistants for Virtual Meetings

Krisp

This tool is a game-changer for anyone who takes calls in noisy environments. It uses AI to remove background noise—like barking dogs or noisy coworkers—so you sound crystal clear on calls. It also records meetings and provides AI-powered summaries, making it easier to revisit important discussions later.

Krisp isn’t just about canceling background noise (though it’s amazing at that). It’s also your personal meeting assistant. It records your calls, transcribes them, and even pulls out the key points so you don’t have to.

What’s great? You can focus on the conversation instead of scrambling to write everything down. And if you need to revisit something later, Krisp’s searchable transcripts make it a breeze.

What’s Great About Krisp

• Blocks background noise like a pro.
• Works with Zoom, Slack, and other platforms.
• Records and transcribes meetings in real-time.
• Summarizes key points and action items automatically.
• Searchable transcripts save you time.

A Few Limitations

• The free plan only gives you 60 minutes of noise cancellation per week.
• Summaries can miss some nuances, so you might need to double-check.

Pricing

• Free

1. Unlimited Transcript & Audio Recording
2. 60 min/day Noise Cancellation
3. 2/day AI notes & Action Items
4. 7 day Meeting history

• Pro: Starts at $8/month for unlimited usage.

1. Everything in free – unlimited 
2. Transcript & Summaries in 19+ langs
3. Video Recording
4. Ask Krisp – Co-pilot
5. Centralized Action Items
6. AI Outline
7. Record with bot

What Others Are Saying

• G2: 4.7/5

Otter.ai

Otter.ai records and transcribes meetings in real-time, so you can focus on the conversation instead of taking notes. It also highlights key points and action items, making it easy to follow up after the meeting. You can even search through transcripts to find specific information later.

What We Love About Otter.ai

• Real-time transcriptions that are surprisingly accurate.
• Highlights key points and action items.
• Searchable transcripts save you time.

A Few Limitations

• Struggles with heavy accents or overlapping speech.
• The free plan is pretty limited.
• No noise-cancellation technology 

Pricing

• Free: 30 minutes per meeting, 3 hours total per month.
• Pro: $10/month for more features and longer recordings.

What Others Are Saying

• G2: 4.3/5

Fireflies.ai

If you’re tired of taking notes during meetings, Fireflies.ai is here to help. It not only records, transcribes, and summarizes your meetings automatically, but also ensures you never miss important details.

It even identifies key points, action items, and decisions made during the discussion. Additionally, if you use tools like Slack or Google Drive, you can easily share notes with your team.

What We Love About Fireflies.ai

• Automatically records and transcribes meetings.
• Highlights key points and action items.
• Integrates with Slack, Google Drive, and more.

A Few Limitations

• Accuracy can drop with poor audio quality.
• The free plan has limited storage.
• The dashboard might be hard for new users.

Pricing

• Free: Limited features.
• Pro: $10/month for more storage and features.

What Others Are Saying

• G2: 4.8/5

Best AI Personal Assistant for Task & Project Management

ClickUp

ClickUp offers AI-powered task prioritization, reminders, and goal tracking. It also provides insights into your team’s productivity so you can see where you’re excelling and where you might need to improve.

What’s cool? It’s super customizable, so you can tweak it to fit your workflow.

What We Love About ClickUp

• AI-powered task prioritization and reminders.
• Tracks goals and team productivity.
• Highly customizable to fit your needs.

A Few Limitations

• The interface can feel cluttered at first.
• Some features have a learning curve.

Pricing

• Free: Basic features.
• Unlimited: $7/month for more features.

What Others Are Saying

• G2: 4.7/5

Asana

Asana is perfect for teams juggling complex projects. It helps you assign tasks, set deadlines, and track progress—all while keeping everyone on the same page.

Its AI features are a nice bonus. It suggests deadlines, assigns tasks, and even gives you insights into your team’s productivity.

What We Love About Asana

• AI suggests deadlines and assigns tasks.
• Tracks team productivity and project progress.
• Great for breaking down complex projects.

A Few Limitations

• The free plan is pretty limited.
• Can feel overwhelming for small teams.

Pricing

• Free: Basic features.
• Premium: $10.99/month for advanced features.

What Others Are Saying

• G2: 4.4/5

Best AI Personal Assistant for Email Management

SaneBox

This tool automatically sorts your emails into folders, so you only see what’s important. It also sends you daily digests of less urgent emails, so you can focus on what matters most.

What’s awesome? It works with any email provider, so you don’t have to switch to use it.

What We Love About SaneBox

• Automatically sorts emails into folders.
• Daily digests keep you focused.
• Works with any email provider.

A Few Limitations

• Some features require a learning curve.

Pricing

• Starts at: $7/month.

What Others Are Saying

• G2: 4.9/5

Superhuman

Superhuman is a lightning-fast email client with AI features like smart scheduling and follow-up reminders. It’s designed to help you process your inbox quickly and efficiently. 

What We Love About Superhuman

• Lightning-fast email processing.
• AI schedules emails and sets reminders.
• Pause your inbox to avoid distractions.

A Few Limitations

• It’s pricey.
• Only available by invitation.

Pricing

• Starts at: $25/month.

What Others Are Saying

• G2: 4.7/5

Best AI Personal Assistant for Calendar & Scheduling

Calendly

Calendly lets others book meetings based on your availability, so you don’t have to play email tag. You can set your preferred meeting times, and the tool takes care of the rest. What’s great? It syncs with your calendar, so you never double-book yourself.

What We Love About Calendly

• Automates meeting scheduling with a simple link.
• Syncs with Google Calendar, Outlook, and more.
• Customizable availability and meeting types.

A Few Limitations

• The free plan only allows one event type.
• Advanced features like integrations require a paid plan.

Pricing

• Free: Basic features.
• Premium: Starts at $8/month for more customization.

What Others Are Saying

• G2: 4.7/5

Clockwise

Clockwise optimizes your calendar by automatically scheduling meetings and blocking focus time. It also integrates with tools like Slack to minimize interruptions during your workday.

What We Love About Clockwise

• Automatically schedules meetings and focus time.
• Integrates with Slack to reduce distractions.
• Optimizes your calendar based on your priorities.

A Few Limitations

• The free plan is pretty basic.
• Can feel intrusive if you’re not used to AI managing your schedule.

Pricing

• Free: Limited features.
• Teams: $6.75/user/month for advanced features.

What Others Are Saying

• G2: 4.7/5

Best AI Personal Assistant for Skill Development & Learning 

Duolingo

This popular language-learning app uses AI to personalize lessons based on your progress and learning style. It’s a fun and interactive way to pick up a new language. 

Whether you’re learning Spanish, French, or even Klingon, Duolingo keeps it engaging with gamified lessons. What’s cool? You can practice anytime, anywhere—even if you only have five minutes.

What We Love About Duolingo

• Personalized lessons that adapt to your progress.
• Gamified learning keeps it fun and engaging.
• Works on your phone, so you can learn on the go.

A Few Limitations

• The free version has ads and limited features.
• Not ideal for advanced learners.

Pricing

• Free: Basic lessons with ads.
• Plus: $6.99/month for an ad-free experience and offline access.

What Others Are Saying

• G2: 4.5/5

Coursera (with AI features)

Coursera offers AI-powered course recommendations and personalized learning paths to help you achieve your goals. Whether you’re learning coding, business, or design, it tailors the experience to your needs.

What’s great? It offers courses from top universities and companies, so you know you’re getting quality content.

What We Love About Coursera

• AI recommends courses based on your goals.
• Offers courses from top institutions like Stanford and Google.
• Certificates can boost your resume.

A Few Limitations

• Some courses are expensive.
• Certificates often require additional fees.

Pricing

• Free: Audit courses for free.
• Paid: Starts at $39/month for certificates and full access.

What Others Are Saying

• G2: 4.5/5

Quizlet

Quizlet uses AI to create customized study plans and flashcards, making it easier to retain information and prepare for exams or presentations.

What We Love About Quizlet

• Customizable flashcards and study plans.
• AI helps you focus on what you need to learn.
• Great for students and professionals alike.

A Few Limitations

• The free plan has limited features.

Pricing

• Free: Basic features.
• Plus: $7.99/month for advanced features.

What Others Are Saying

• G2: 4.5/5

Best AI Voice-Activated Assistants

Siri

Siri is the voice-activated assistant you probably already know. It’s great for quick tasks like setting reminders, sending texts, or checking the weather.

What We Love About Siri

• Hands-free help for everyday tasks.
• Integrates with Apple devices and smart home gadgets.
• Always learning and improving.

A Few Limitations

• Limited to Apple’s ecosystem.
• Can struggle with complex requests.

Pricing

• Free: Comes pre-installed on Apple devices.

What Others Are Saying

• G2: 4.6/5 (Apple iOS)

Alexa

Alexa is like having a personal assistant in your living room. It’s perfect for managing your smart home, playing music, setting timers, and even ordering groceries.

What’s cool? It works with a ton of smart devices, so you can control your lights, thermostat, and more—all with your voice.

What We Love About Alexa

• Controls smart home devices with ease.
• Plays music, sets reminders, and answers questions.
• Constantly adding new skills and features.

A Few Limitations

• Requires compatible smart home devices.
• Privacy concerns with always-listening devices.

Pricing

• Free: Comes with Alexa-enabled devices.

What Others Are Saying

• G2: 4.2/5

12 Ways to Use AI as a Personal Assistant (That’ll Make Your Life Easier)

Let’s be honest—life can feel like a never-ending to-do list. But what if you had a sidekick to help you tackle it all?  AI assistants aren’t just for techies or CEOs; they’re for anyone who wants to save time, reduce stress, and focus on what really matters. 

Here are real-world ways to put AI to work for you:

1. Automate Your Scheduling

Tired of the back-and-forth emails to find a meeting time? Let AI do the heavy lifting.

• Real-world example: Use Calendly to share your availability. Your assistant sends a link, and the other person picks a time that works for both of you. No more “How about Tuesday at 3?”

2. Draft Emails in Seconds

Staring at a blank email screen? AI can help you start—or even finish—your message.

• Real-world example: Tools like ChatGPT or Jasper can draft professional emails based on a few keywords. Just tweak it, and you’re done.

3. Summarize Long Articles or Reports

AI can simplify and condense a 20-page report when you’re pressed for time.

• Real-world example: Paste the document into ChatGPT, and it’ll give you a concise summary in seconds. Perfect for last-minute prep before a meeting.

4. Take Notes in Meetings

Let AI handle the note-taking so you can stop scrambling to jot down every word.

• Real-world example: Use Krisp or Otter.ai to record and transcribe meetings. They would even highlight action items, ensuring you know what to do next.

5. Block Out Focus Time

Distractions killing your productivity? AI can help you carve out uninterrupted work time.

• Real-world example: Tools like Clockwise automatically block focus time on your calendar and reschedule less important meetings.

6. Learn a New Skill

Want to pick up a new language or skill? AI can be your personal tutor.

• Real-world example: Use Duolingo to learn a new language during your morning commute or Coursera to take a course on data science during lunch breaks.

7. Organize Your Inbox

Drowning in emails? AI can sort, prioritize, and even respond for you.

• Real-world example: SaneBox moves less important emails to a separate folder, so you only see what matters. Boomerang reminds you to follow up if someone doesn’t reply.

8. Create a Grocery List

Forgot the milk again? AI can help you stay on top of household tasks.

• Real-world example: Tell Alexa or Siri, “Add milk to my shopping list,” and it’ll sync with your phone so you never forget.

9. Write Social Media Posts

Struggling to come up with captions? AI can help you sound witty and engaging.

• Real-world example: Use Jasper or ChatGPT to generate post ideas or even full captions for Instagram, LinkedIn, or Twitter.

Pro tip: Use AI prompts for a better result

10. Clean Background Noise

AI can clean up your audio if you’re, for example, working from a noisy coffee shop.

• Real-world example: Krisp removes background noise during calls, so you sound professional no matter where you are.

11. Get Real-Time Language Translation

AI can break down language barriers, making it easier to travel or collaborate with international teams.

• Real-world example: Use Google Translate to have real-time conversations in another language or translate documents instantly.

12. Manage Your Finances

Not sure where your money’s going? AI can help you budget and save.

• Real-world example: Apps like Mint or YNAB (You Need a Budget) track your spending, categorize expenses, and even suggest ways to save.

Common Challenges When Using AI Personal Assistants

AI personal assistants are amazing tools, but like any technology, they come with challenges. Here’s a look at some common hurdles users face—and practical solutions to help you get the most out of your AI assistant without the headaches.

Challenge 1: Learning Curve for New Users

Let’s be real—new tech can feel overwhelming at first. If you’re not tech-savvy, diving into an AI personal assistant might feel like learning a new language.

Solution: Start small. Focus on mastering basic features first, like setting reminders or scheduling meetings. Once you’re comfortable, then gradually explore advanced functionalities like automation or integrations. In addition,most tools not only offer tutorials but also provide customer support to guide you every step of the way.

Challenge 2: Privacy and Data Security Concerns

Handing over your personal or work data to an AI personal assistant can feel risky. What if your information gets leaked or misused?

Solution: Choose tools with robust encryption and clear privacy policies. Look for certifications like GDPR compliance or SOC 2 Type II, which indicate strong data protection practices. Also, avoid sharing sensitive information unless absolutely necessary.

Challenge 3: Over-Reliance on AI

It’s easy to let AI do all the work, but relying too much on it can lead to mistakes or a loss of critical thinking skills.

Solution: Use AI as a supplement, not a replacement, for human judgment. For example, let your AI assistant draft an email, but always review and tweak it before sending. Balance automation with your expertise.

Challenge 4: Compatibility Issues with Existing Tools

Nothing’s more frustrating than finding out your shiny new AI personal assistant doesn’t work with the tools you already use.

Solution: Research integrations and APIs before committing to a tool. For example, if you use Google Workspace, make sure your AI assistant integrates seamlessly with Gmail, Calendar, and Drive. Additionally, many tools also offer free trials, allowing you to test compatibility before buying.

Conclusion

From automating your schedule and drafting emails to summarizing meetings and even helping you learn new skills, AI personal assistants are transforming the way we work and live. So, whether you’re a busy professional, a student, or just trying to stay organized, knowing how to use AI as a personal assistant can give you a major advantage.

With advancements in hyper-personalization, emotional intelligence, and seamless integration with smart devices, these tools will only get smarter and more intuitive. The key is to embrace them as partners, not replacements, and use them to enhance productivity and creativity.

Frequently Asked Questions

The post How to Use AI as a Personal Assistant in 2025 appeared first on Krisp.

What Are Remote Jobs?

Remote jobs, also known as work-from-home jobs or telecommuting roles, allow employees and freelancers to work outside traditional office settings. These positions are available across multiple industries, offering individuals the freedom to work from home or anywhere with a stable internet connection. With advancements in technology and communication tools, remote jobs have become more common, allowing businesses to hire top talent from around the world without geographical constraints. Companies have adopted remote work policies to boost productivity, cut operational costs, and provide employees with work-life balance.

If you’re applying for a remote job, it’s important to understand how to respond to an interview request professionally to increase your chances of securing the role.

Remote work is classified into fully remote, hybrid, and freelance positions. Fully remote jobs allow employees to work exclusively from home, while hybrid roles require occasional office visits. Freelance remote work gives individuals the flexibility to work on short-term projects for multiple clients, setting their own schedules. Many organizations also provide remote training and support to ensure employees remain productive while working in diverse locations.

Benefits of Remote Jobs

1. Flexibility and Work-Life Balance

One of the greatest advantages of remote jobs is the ability to manage work schedules effectively. Employees can structure their days to optimize productivity and personal responsibilities, reducing stress associated with long commutes. Additionally, remote work allows for customized working environments, enabling individuals to create an office space that maximizes efficiency and comfort. Many remote workers enjoy the ability to manage personal responsibilities, such as childcare or travel, without sacrificing their professional obligations.

2. Global Job Market Access

Remote jobs eliminate geographical barriers, allowing professionals to apply for roles with companies worldwide. This significantly broadens job prospects and earning potential. Professionals can work for international organizations, gaining exposure to different work cultures and expanding their professional networks. Additionally, businesses benefit from a diverse talent pool, ensuring access to specialized skills and expertise that might not be available locally.

For freelancers, platforms offering remote gigs are essential. Check out this list of websites for best freelancing jobs to find opportunities that match your skill set.

3. Cost Savings

Working remotely saves money on commuting, work attire, and dining expenses. Employers also benefit from reduced overhead costs, such as office space and utilities. Employees can allocate saved funds toward personal investments, further education, or improved home office setups. The overall financial impact of remote work can significantly improve an individual’s financial stability while also reducing expenses for businesses looking to scale operations efficiently.

4. Increased Productivity

Many remote workers report higher productivity levels due to fewer office distractions and the ability to design workspaces that suit their preferences. Studies have shown that employees working from home often complete tasks more efficiently than their in-office counterparts. Remote workers can manage their time effectively by focusing on priorities without the interruptions of office meetings, commutes, or social distractions. Companies have also implemented digital productivity tools to track performance, further enhancing efficiency.

Krisp AI: Supporting Remote Work Success

Krisp AI enhances work for all types of remote jobs by providing AI-powered noise cancellation, eliminating unwanted background sounds during virtual meetings. Whether working from home, a coffee shop, or a shared space, Krisp ensures distraction-free communication, allowing professionals to sound clear and professional. The tool integrates seamlessly with platforms like Zoom, Microsoft Teams, and Google Meet, improving call quality without requiring major workflow changes.

Beyond noise cancellation, Krisp AI offers Meeting Transcription and AI Meeting Assistant, which provide real-time transcripts and summaries of discussions. These features help remote teams capture key points, improve collaboration across time zones, and reduce the need for manual note-taking. By streamlining virtual communication, Krisp AI enables professionals to stay focused and productive in remote work environments.

Different Types of Remote Jobs

1. Customer Service and Support

Many companies hire remote customer service representatives to handle inquiries, provide support, and manage complaints. These roles require strong communication skills and patience. Customer service agents often interact with customers via phone, email, or live chat to resolve issues, provide product information, and ensure customer satisfaction. Some companies also require bilingual representatives to cater to diverse audiences. Customer service roles are ideal for individuals who enjoy helping others and possess strong problem-solving skills. With remote training and access to digital support systems, customer service professionals can seamlessly assist with anywhere.

• Entry-Level Opportunities: Yes
• Salary Range: $30,000 – $50,000 per year
• Examples: Virtual call center agent, chat support representative, technical support specialist

2. Virtual Assistance

Virtual assistants (VAs) support businesses by managing administrative tasks such as scheduling, email management, and bookkeeping. A virtual assistant may work with multiple clients, handling tasks such as travel arrangements, document organization, and even social media management. The demand for virtual assistants has grown, as businesses recognize the efficiency of outsourcing tasks to professionals who can work remotely. VAs must be highly organized and possess strong communication skills to collaborate with teams effectively. Additionally, many VAs specialize in niche areas, such as e-commerce support or medical transcription, to enhance their expertise and earning potential.

• Entry-Level Opportunities: Yes
• Salary Range: $25,000 – $60,000 per year
• Examples: Administrative assistant, executive assistant, social media manager

3. Writing and Content Creation

Remote writing jobs span various niches, including blogging, copywriting, and technical writing. Writers often work as freelancers, crafting content for websites, marketing campaigns, or corporate publications. Many content creators collaborate with digital marketing teams to produce SEO-optimized articles, social media content, and engaging blog posts. Technical writers specialize in complex documentation, providing businesses with user manuals, reports, and product guides. The rise of online publishing platforms has created numerous opportunities for remote writers, making it an excellent career path for those with strong research and writing skills.

If you’re juggling multiple job offers, it’s helpful to know how to decline a job offer professionally while keeping doors open for future opportunities.

• Entry-Level Opportunities: Yes
• Salary Range: $35,000 – $80,000 per year
• Examples: Content writer, copywriter, technical writer, SEO specialist

4. Software Development and IT

Tech-related types of remote jobs are desired due to high demand and scalability. If you have coding skills, remote IT jobs can be highly lucrative. Software developers work on programming applications, creating digital solutions, and improving user experience. Cybersecurity analysts ensure that remote systems remain secure, protecting businesses from cyber threats. Cloud computing and AI-driven technologies have expanded IT opportunities, making it possible for developers to work collaboratively across different time zones. Many remote IT professionals benefit from competitive salaries and opportunities for rapid career advancement.

• Entry-Level Opportunities: Limited (requires technical training)
• Salary Range: $60,000 – $150,000 per year
• Examples: Web developer, software engineer, cybersecurity analyst

5. Marketing and Digital Advertising

Remote marketing jobs cover SEO, content marketing, social media management, and paid advertising. Digital marketers use analytics to assess performance, optimize campaigns, and drive customer engagement. The rise of e-commerce and online business growth has significantly increased demand for digital marketing professionals. Many marketing specialists collaborate with creative teams to develop visually appealing advertisements, email campaigns, and targeted promotions. Businesses increasingly rely on digital marketing strategies to build brand awareness, making this an excellent remote career choice for data-driven professionals.

• Entry-Level Opportunities: Yes
• Salary Range: $40,000 – $100,000 per year
• Examples: Digital marketer, PPC specialist, content strategist

Conclusion

Remote jobs offer flexibility, accessibility, and earning potential across various industries. Whether you’re looking for entry-level positions, high-paying opportunities, or freelancing gigs, understanding different types of remote jobs can help you find the perfect fit.

As remote work continues to evolve, new industries will expand their telecommuting opportunities. With the right skills and tools, professionals can thrive in remote roles while enjoying enhanced work-life balance. Start exploring remote job options today and take advantage of AI-powered tools from Krisp AI to enhance your work-from-home experience!

FAQs

The post Types of Remote Jobs: A Comprehensive Guide appeared first on Krisp.

But with so many options available, how do you determine which suits your needs best? A good virtual meeting platform should be user-friendly, feature-rich, and secure while offering the flexibility to cater to different business requirements. 

In this guide, we’ve tested and evaluated the top virtual meeting platforms to help you make an informed decision. Based on our experience, we’ll highlight their key features, pros, cons, and pricing. Whether you’re a freelancer, a startup, or a large corporation, you’ll find the perfect solution here.

What Is Video Conferencing Software? 

Video conferencing software is a technology that enables individuals and teams to conduct face-to-face meetings over the Internet, regardless of their physical location. It combines video, audio, and collaboration tools to create a virtual meeting environment. The primary purpose of this software is to facilitate real-time communication and collaboration, making it easier for remote teams, clients, and partners to connect and work together seamlessly.

In 2025, virtual meeting platforms have evolved beyond basic video calls to become comprehensive collaboration hubs. They offer features like screen sharing, virtual whiteboards, breakout rooms, and AI-powered tools such as real-time transcription and translation. These platforms are essential for businesses, educational institutions, and even social interactions, bridging the gap between remote and in-person communication.

Pricing Models for Virtual Meeting Platforms

The cost of video conferencing software varies widely depending on the platform and its features. Here are the most common pricing models:

1. Free Plans: Many virtual meeting platforms offer free versions with basic features, such as limited meeting durations, a cap on the number of participants, and restricted access to advanced tools. These plans are ideal for small teams or individuals who need occasional video calls.
2. Subscription-Based Plans: For businesses requiring more robust features, subscription plans are available on a monthly or annual basis. These plans typically include longer meeting durations, higher participant limits, and access to premium tools like recording, analytics, and custom branding.
3. Enterprise Plans: Large organizations with complex needs can opt for enterprise plans, which offer unlimited features, dedicated support, and advanced security measures. These plans are often customizable to suit the specific requirements of the business.

How to Choose the Right Virtual Meeting Platform

Before diving into the top platforms, consider these essential factors to help you make an informed decision:

Ease of Use

A virtual meeting platform should be intuitive and easy to navigate for both hosts and participants. A steep learning curve can lead to frustration and wasted time. Choose a tool that offers a simple interface and quick setup.

Features

Look for a platform that provides essential features such as:

• Screen sharing
• Meeting recording
• Breakout rooms
• Polling and Q&A sessions
• AI-powered transcription and noise cancellation
• Integration with productivity tools like Slack, Google Workspace, and Microsoft Teams

Security

Security is crucial, especially when dealing with sensitive information. Ensure the platform offers:

• End-to-end encryption
• Multi-factor authentication
• Password-protected meetings
• Compliance with data protection regulations such as GDPR and HIPAA

Pricing

Cost is a significant factor, especially for small businesses and freelancers. Some platforms offer free plans with limited features, while others provide premium features under paid plans. Evaluate your budget and choose a plan that balances cost and functionality.

Device Compatibility

Without technical issues, participants should be able to join meetings from various devices, including desktops, mobile phones, and web browsers. A platform that supports cross-device functionality enhances accessibility and convenience.

Virtual Meeting Challenges

Virtual meeting challenges can hinder productivity and collaboration if not addressed. Common issues include technical glitches, poor audio/video quality, participant disengagement, and time zone conflicts. Miscommunication and lack of engagement can make meetings less effective, leading to frustration and lost productivity. 

To overcome these challenges, teams must use reliable virtual meeting platforms, establish clear guidelines, and leverage interactive tools to keep participants engaged. By addressing these obstacles proactively, businesses can ensure smoother, more efficient virtual meetings that drive meaningful outcomes.

9 Best Virtual Meeting Platforms

Now, let’s explore the top virtual meeting platforms that offer seamless collaboration.

1.Krisp

While Krisp isn’t a traditional meeting platform, it’s a game-changer for anyone looking to enhance their virtual meeting experience. Based on our testing, Krisp stands out as an automated meeting assistant with advanced noise cancellation features and a robust dashboard for meeting insights.

Why we picked:

We chose Krisp because it solves one of the most common pain points in virtual meetings: background noise. Its AI-powered noise cancellation is unmatched, ensuring crystal-clear audio no matter where you are. Additionally, its meeting notes, transcriptions, and action item summaries save time and make follow-ups effortless. Krisp is the ultimate meeting assistant for professionals who want to focus on the conversation, not the distractions.

Who it’s for:

Krisp is ideal for professionals, remote teams, and anyone who wants to improve meeting productivity. From our experience, it’s particularly useful for those who need noise-free audio, meeting transcriptions, summaries, and action items.

Key Features:

• AI-powered noise cancellation for crystal-clear audio
• Meeting dashboard with transcriptions, summaries, and action items
• AI Chat for instant meeting insights (check out Krisp AI Chat)
• Compatibility with all major meeting platforms like Zoom, Microsoft Teams, and Google Meet

Pros & Cons:

Pros:

• Exceptional noise cancellation improves meeting quality.
• Meeting notes and summaries save time and boost productivity.
• Works seamlessly with any virtual meeting platform.

Cons:

• Not a standalone meeting platform (requires integration with other tools)

Pricing and reviews:

• Free plan available
• Paid plans start at $16/month
• G2: 4.7/5 (560+ reviews)

2. Zoom 

Zoom has become synonymous with virtual meetings due to its reliability, extensive features, and ease of use. It is widely used for team meetings, webinars, and online training sessions.

Why we picked:

Zoom is the gold standard for virtual meetings, and for good reason. We picked Zoom because of its reliability, scalability, and ease of use. Whether you’re hosting a small team meeting or a large webinar, Zoom delivers high-quality video and audio with minimal setup. Its breakout rooms, virtual backgrounds, and cloud recording features make it a versatile choice for businesses, educators, and individuals alike.

Who it’s for:

From our experience, Zoom is perfect for businesses, educators, and individuals who need a versatile and scalable platform. It’s especially great for hosting large meetings and webinars.

Key Features:

• HD video and audio conferencing
• Breakout rooms for group discussions
• Virtual backgrounds and noise suppression
• Cloud recording and meeting transcripts
• Integration with Slack, Google Calendar, and Microsoft Teams

Pros & Cons:

• Pros:
  • Easy to use and scalable for businesses of all sizes.
  • Robust free plan with up to 100 participants.
  • High-quality video and audio performance.
• Cons:
  • Free version has a 40-minute limit per meeting.
  • Past security concerns (since improved with encryption updates).

Pricing and reviews:

• Free plan available
• Paid plans start at $13.33/month per user
• G2: 4.6/5 (54,500+ reviews)

3. Microsoft Teams 

Microsoft Teams is a powerhouse for businesses that rely on Microsoft 365. It offers virtual meeting capabilities along with robust team collaboration tools, making it an all-in-one solution .

Why we picked:

We chose Microsoft Teams for its deep integration with Microsoft 365, making it a no-brainer for businesses already using Office apps. It’s more than just a meeting platform—it’s a collaboration hub with file sharing, team channels, and enterprise-grade security. For large organizations, Microsoft Teams offers unmatched functionality and seamless integration with tools like Word, Excel, and Outlook.

Who it’s for:

Based on our testing, Microsoft Teams is best suited for enterprises and teams already using Microsoft 365. It’s a great choice for large organizations that need seamless integration with Office apps.

Key Features:

• Deep integration with Microsoft 365 (Word, Excel, Outlook)
• File sharing and team collaboration
• AI-powered noise cancellation
• Meeting recordings stored in OneDrive
• Enterprise-grade security

Pros & Cons:

• Pros:
  • Seamlessly integrates with Microsoft apps.
  • Excellent security and compliance features.
  • Suitable for large teams and enterprises.
• Cons:
  • Can feel complex for new users.
  • Requires a Microsoft 365 subscription for full functionality.

Pricing and reviews:

• Free version available
• Paid plans start at $9.99/user/month
• G2: 4.3/5 (15,000+ reviews)

4. Google Meet

Google Meet is a simple yet powerful virtual meeting platform integrated with Google Workspace. It’s ideal for businesses looking for a hassle-free video conferencing tool.

Why we picked:

Google Meet is our top pick for simplicity and accessibility. We chose it because it’s browser-based, requires no downloads, and integrates seamlessly with Google Workspace. It’s perfect for quick, scheduled meetings via Google Calendar, and its automatic live captions make it accessible for all users. For startups and small teams, Google Meet is a hassle-free solution.

Who it’s for:

From our experience, Google Meet is perfect for individuals, startups, and teams already using Google Workspace. It’s great for quick, scheduled meetings via Google Calendar.

Key Features:

• No downloads required – runs directly in the browser
• Automatic live captions for accessibility
• Strong integration with Gmail and Google Calendar
• Secure meetings with encrypted video calls

Pros & Cons:

• Pros:
  • No software installation needed.
  • Great for quick, scheduled meetings via Google Calendar.
  • Strong security features with two-step authentication.
• Cons:
  • Lacks advanced features like breakout rooms in the free version.
  • No meeting transcripts without a paid plan.

Pricing and reviews:

• Free plan available
• Business Starter: $2/month per user
• Business Standard: $9/month per user
• Business Plus: $17/month per user
• Enterprise: Custom pricing
• G2: 4.6/5 (2700+ reviews)

5. Cisco Webex 

Cisco Webex is a highly secure virtual meeting platform favored by large businesses and government agencies. It provides advanced AI-driven meeting features.

Why we picked:

We selected Cisco Webex for its enterprise-grade security and advanced AI-driven features. It’s the go-to platform for large organizations and government agencies that prioritize security and scalability.

Who it’s for:

From our practical experience, Cisco Webex is ideal for enterprises and large organizations that prioritize security and scalability. It’s also a great choice for hosting large-scale webinars and training sessions.

Key Features:

• AI-powered noise removal and automatic transcription
• Large-scale webinar support for up to 100,000 participants
• Virtual backgrounds and gesture recognition
• End-to-end encryption for enhanced security
• Whiteboarding and interactive meeting tools

Pros & Cons:

• Pros:
  • Enterprise-level security and compliance.
  • Superior AI-powered meeting enhancements.
  • Suitable for large-scale events and training sessions.
• Cons:
  • Expensive for small businesses.
  • Slightly complex user interface for beginners.

Pricing and reviews:

• Free plan available
• Webex Meet: $12/user per month
• Webex Suite: $22/user per month
• Webex Enterprise: Custom pricing
• G2: 4.3/5 (19,000+ reviews)

6. GoTo Meeting

GoTo Meeting is designed for businesses that need reliable virtual meetings with strong security and collaboration features.

Why we picked:

GoTo Meeting is our choice for professionals and remote teams that need a secure and reliable platform. We picked it for its high-quality video and audio, unlimited cloud recording, and seamless integrations with tools like Slack and Office 365. It’s a great option for businesses that prioritize productivity and collaboration.

Who it’s for:

Based on our testing, GoTo Meeting is best suited for professionals and remote teams that require a secure and feature-rich platform. It’s particularly useful for businesses that prioritize meeting recordings and integrations.

Key Features:

• HD video and audio conferencing
• Screen sharing and collaborative tools
• Mobile app access for on-the-go meetings
• Unlimited cloud recording and meeting transcripts
• Integrations with Slack, Office 365, and Google Workspace

Pros & Cons:

• Pros:
  • Reliable and secure platform for professional use.
  • High-quality video and audio.
  • Extensive collaboration and productivity features.
• Cons:
  • Can be expensive for small businesses.
  • Some users find the interface less intuitive compared to others.

Pricing and reviews:

• Free plan available

• Professional: $12/organizer per month (annual billing)

• Business: $16/organizer per month (annual billing)

• Enterprise: Custom pricing
• G2: 4.2/5 (13,o00+ reviews)

7. BlueJeans

Owned by Verizon, BlueJeans offers top-tier virtual meeting platform services with industry-leading audio and video quality.

Why we picked:

We chose BlueJeans for its superior audio and video quality, including Dolby Voice. It’s perfect for businesses that want to make a professional impression during meetings and presentations. BlueJeans also offers advanced meeting insights, making it a great choice for teams that value data-driven decision-making.

Who it’s for:

From what we’ve learned, BlueJeans is perfect for businesses that prioritize high-quality video and audio for meetings and presentations. It’s also a great choice for teams that need advanced meeting insights.

Key Features:

• HD video and Dolby Voice audio for high-quality meetings
• Screen sharing and cloud recording
• Interactive meeting tools like virtual whiteboarding
• Integrations with Microsoft Teams, Slack, and Google Calendar
• AI-powered meeting insights

Pros & Cons:

• Pros:
  • Superior audio and video quality, including Dolby Voice.
  • Intuitive user interface.
  • Great for high-end meetings and presentations.
• Cons:
  • Higher pricing compared to other platforms.
  • Can be a bit too feature-rich for users who only need basic functionality.

Pricing and reviews:

• 4 pricing editions, from $0 to $16.66
• G2: 4.3/5 (5100+ reviews)

8. Pumble

Pumble is an all-in-one communication and collaboration platform built for distributed teams. It offers high-quality video conferencing with a simple interface that makes it easy for non-technical teams to get started quickly. Unlike many competitors, Pumble puts no limits on users or message history, even on its free plan, making it a budget-friendly choice for growing teams.

Why we picked it:

We chose Pumble for its unlimited free plan and seamless blend of video conferencing and team communication. Its one-click video calls, paired with unlimited message history and collaborative tools, make it an excellent fit for teams that want reliable internal communication without steep costs.

Who it’s for:

Pumble is ideal for distributed teams of any size looking for a smooth video conferencing solution with built-in chat, screen sharing, and recording. It’s especially useful for teams that want unlimited access to their communication history without worrying about storage limits.

Key Features:

• High-quality audio and video conferencing

• Meeting recording and in-meeting chat

• Screen sharing and background noise removal

• Unlimited users and message history, even on the free plan

• Easy guest invitations for external participants

Pros & Cons:

Pros:

• Unlimited users and chat history on the free plan

• Affordable paid plans

• 24/7 human support included

• Strong collaboration features beyond video calls

Cons:

• No read receipts

• Limited options for virtual backgrounds

Pricing and Reviews:

• Free plan available

• Pro: $2.49/user/month (annual billing)

• Business: $3.99/user/month (annual billing)

• Enterprise: $6.99/user/month (annual billing)

• CAKE.com Bundle: $12.99 (Pumble + Clockify + Plaky)

9. Whereby 

Whereby is a browser-based virtual meeting platform that allows easy access with just a link—no downloads required.

Why we picked:

We selected Whereby for its simplicity and browser-based functionality. It’s perfect for small teams and individuals who need a no-fuss solution for quick meetings. With no downloads required and customizable meeting rooms, Whereby is a great choice for impromptu meetings and small collaborations.

Who it’s for:

From our experience, Whereby is ideal for small teams and individuals who need a simple, no-fuss solution for quick meetings. It’s also great for users who prefer not to download software.

Key Features:

• Browser-based meetings with no downloads necessary
• Unlimited video calls for up to 4 participants on the free plan
• Screen sharing and integrations with Google Calendar and Slack
• Customizable meeting rooms with branding options
• Simple, user-friendly interface

Pros & Cons:

• Pros:
  • Extremely easy to use with no installation required.
  • Ideal for small, impromptu meetings.
  • Great for users who need simplicity over advanced features.
• Cons:
  • Extra large rooms only limited to 50 participants.
  • Lacks advanced features like breakout rooms and meeting transcripts.

Pricing and reviews:

• Free plan available
• Paid plans start at $8.99/month
• G2: 4.5/5 (1100+ reviews)

Benefits of Using Virtual Meeting Platforms in 2025

1. Enhanced Productivity

Virtual meeting platforms in 2025 are designed to streamline communication and collaboration, enabling teams to work more efficiently. Features like real-time document sharing, AI-powered meeting summaries, and task automation reduce time spent on administrative tasks. Teams can quickly connect from anywhere, eliminating delays caused by scheduling conflicts or travel. Additionally, integrations with project management tools and calendars ensure seamless workflows, allowing employees to focus on high-priority tasks.

2. Reduced Travel Costs

One of the most significant advantages of virtual meeting platforms is the elimination of the need for physical travel. Businesses can save substantial amounts on airfare, accommodation, and other travel-related expenses. In 2025, with advanced video and audio quality, virtual meetings will feel almost as effective as in-person interactions, making travel unnecessary for most purposes. This cost-saving benefit is particularly valuable for global companies with teams and clients spread across different regions.

3. Support for Hybrid Work Environments

The hybrid work model, combining remote and in-office work, is expected to dominate in 2025. Virtual meeting platforms are at the core of this shift, providing the tools needed to maintain collaboration and communication regardless of location. Features like virtual whiteboards, breakout rooms, and real-time polling ensure that remote and in-office employees can contribute equally. This flexibility not only improves employee satisfaction but also helps businesses attract and retain top talent from around the world.

4. Role in Global Collaboration and Business Growth

Virtual meeting platforms break down geographical barriers, enabling businesses to collaborate with international teams, clients, and partners effortlessly. In 2025, these platforms will support multilingual communication, real-time translation, and cultural customization, making global collaboration smoother than ever. By fostering stronger relationships and enabling faster decision-making, virtual meeting platforms will play a crucial role in driving business growth and expanding market reach.

Top Trends Shaping Virtual Meeting Platforms in 2025

Emerging Technologies: AI, AR/VR, and 4K Video Quality

1. AI Integration: Artificial intelligence will revolutionize virtual meeting platforms by offering features like automated meeting transcriptions, sentiment analysis, and smart scheduling. AI-powered assistants will help manage meetings, track action items, and even provide real-time suggestions to improve engagement.
2. AR/VR Enhancements: Augmented and virtual reality technologies will create immersive meeting experiences, allowing participants to interact in virtual environments. For example, AR overlays can enhance presentations, while VR can simulate in-person meetings in a virtual boardroom.
3. 4K Video Quality: As internet speeds improve, 4K video quality will become the standard, providing crystal-clear visuals and making virtual meetings feel more lifelike.

The Rise of Immersive Meeting Experiences

In 2025, virtual meeting platforms will focus on creating immersive experiences that go beyond traditional video calls. Features like 3D avatars, spatial audio, and virtual backgrounds will make meetings more engaging. Platforms may also incorporate gamification elements to boost participation and creativity during brainstorming sessions.

Smarter Virtual Collaboration Tools

Collaboration tools will become more intelligent and intuitive. For instance, AI-driven analytics will provide insights into meeting effectiveness, while smart whiteboards will automatically organize ideas and convert handwritten notes into digital text. Integration with other business tools, such as CRM and ERP systems, will further enhance productivity and ensure a seamless workflow.

How Krisp Elevates Your Virtual Meeting Experience

Krisp offers a suite of powerful tools that can take your virtual meetings to the next level, ensuring smooth and productive collaboration. First and foremost, Krisp’s AI Noise Cancellation removes unwanted background noises, voices, and echoes from your calls, creating a distraction-free environment. Whether you’re working in a noisy coffee shop, an office with chatter, or a home environment with background sounds, Krisp ensures that your voice comes through loud and clear, while filtering out the distractions.

Beyond noise cancellation, Krisp also offers Meeting Transcription, automatically transcribing your meetings and calls in real time. This is invaluable for teams that want to capture every detail, making it easy to review or share key information later. 

Krisp’s AI Meeting Notes and Summary feature takes this a step further by automatically generating concise meeting notes, summaries, and action items—perfect for busy teams who need a quick overview of what was discussed and what needs to be done next.

Additionally, Krisp provides meeting recording features, automatically recording your meetings across all communication apps, making it easy to reference important conversations and decisions down the line. These features not only enhance the overall meeting experience but also help teams stay organized, improve communication, and boost productivity. 

Krisp seamlessly integrates with any virtual meeting platform, ensuring that no matter which tool you use, your meetings are always clear, efficient, and actionable.

Final thoughts

Choosing the right virtual meeting platform comes down to your team’s specific needs. Zoom and Microsoft Teams are excellent choices for comprehensive features and integration, while Google Meet offers a hassle-free experience for those looking for simplicity. BlueJeans stands out for its high-quality video and audio, while Webex excels in security and AI-powered tools for large organizations. GoTo Meeting, and Whereby each have their own strengths, whether it’s for quick calls or straightforward functionality.

No matter which platform you choose, adding Krisp to your setup can elevate your meeting experience. With its noise-canceling capabilities, Krisp ensures crystal-clear audio, so your team can focus on what matters most—collaborating effectively. Choose the platform that best fits your needs, and enhance it with Krisp for seamless, distraction-free communication.

Frequently Asked Questions

The post 9 Best Virtual Meeting Platforms in 2025 appeared first on Krisp.

This article will explore 10 SMART communication goals to help your team collaborate more effectively, improve social interactions, and achieve organizational success.

Key Takeaways

• SMART communication goals help teams improve clarity, engagement, and efficiency.
• Enhancing listening skills, feedback culture, and collaboration boosts overall team performance.
• Using AI-powered tools like Krisp can optimize digital communication and meeting efficiency.
• Consistent training and structured frameworks ensure communication goals remain effective long-term.

What Are SMART Communication Goals?

SMART goals for communication are objectives designed to improve interactions within teams using a structured approach. These goals should be:

• Specific: Clearly define what needs to be improved in communication.
• Measurable: Establish criteria to track progress.
• Achievable: Ensure the goal is realistic given the available resources.
• Relevant: Align with team and organizational objectives.
• Time-bound: Set a deadline for achieving the goal.

By applying the SMART criteria, teams can enhance professional communication, leading to more effective collaboration and performance. 

10 SMART Communication Goals for Better Teams

SMART communication goals are designed to improve team collaboration, social interactions, and overall organizational success. Each goal is structured using the SMART framework to provide clarity and direction, ensuring teams can effectively measure and achieve their communication objectives. By incorporating these goals, organizations can create a more cohesive, transparent, and efficient work environment where every team member feels heard and valued.

1. Improve Clarity in Written Communication

Clear written communication reduces misunderstandings and enhances workflow efficiency. When emails, reports, and messages are structured effectively, team members can easily interpret and act upon the information provided.

SMART Objective:

• Within three months, reduce email misinterpretations by 30% by implementing a company-wide guide on clear and effective written communication.
• Conduct monthly reviews of written communication to ensure clarity, consistency, and adherence to the guide.
• Provide team training sessions on structuring written communication for maximum clarity and impact.
• Learn more about the balance between formal and informal communication to enhance messaging effectiveness.

2. Enhance Active Listening Skills