The market’s confidence in Granola is undeniable. Following a $20 million Series A in late 2024, the company secured a massive $43 million in May 2025, signalling strong belief in its “bot-free” vision. But does the product live up to the financial hype?

This architecture makes Granola excellent for lightweight, solo note-taking where simplicity and privacy are paramount. However, this same design introduces trade-offs for teams, particularly in areas like multi-user collaboration, sophisticated organization, and synchronized playback, which are staples of bot-based alternatives.

In this review, we’ll put Granola AI to the test in real-world workflows, clarify its privacy stance and pricing, and see exactly where it shines—and where it falls short—before comparing it with the seven best Granola AI review alternatives for every use case and team size.

Granola AI Verdict at a Glance

Granola AI carves out a specific niche by prioritizing privacy and simplicity through its unique, bot-free architecture. It excels at providing fast, live transcription and AI notes directly from your device’s audio, eliminating the meeting clutter of a virtual participant. However, this design inherently limits functionality that teams often rely on, such as recording playback and deep workflow integrations, which some Granola AI review alternatives exceed.

Key Strengths and Limitations of Granola AI

Pros:

• No bot joins your calls, creating a distraction-free meeting environment.
• Works with any desktop application that outputs audio, from Zoom to webinars.
• Delivers reliable, real-time transcription for clear audio sources.
• Useful templates and a quick “Ask Granola” feature for instant summaries.
• Granola (Business) offers native integrations with Zapier, Slack, Notion, HubSpot, Attio, and Affinity

Cons:

• No Recording or Playback, which lacks audio/video recording, making it impossible to verify context or review spoken nuance.
• Organization tools are basic, hindering multi-user collaboration and content governance.
• Free Plan Limits: Basic plan includes 14 days of meeting history
• Data for Training: Granola trains on anonymized data by default, and any user can opt out in Settings. Enterprise workspaces have training off by default and org-wide controls

Who Should (and Shouldn’t) Consider Granola

Onboarding & Setup: Desktop App and Google Workspace Requirement

Getting started with Granola AI is straightforward but comes with two specific technical requirements that are crucial to understand before signing up. Unlike many web-based competitors, Granola requires a desktop application and, for the foreseeable future, a Google Workspace account. This combination provides both the foundation for its device-audio processing and a potential blocker for users outside the Google ecosystem.

The First-Run Experience and Interface

The initial setup involves downloading the desktop app, a step that some users report as a minor point of confusion if they were expecting a purely browser-based tool. Once installed, you’ll log in with your Google Workspace credentials. Historically, this has been a strict requirement, so users with personal Gmail accounts should check for any updated waitlist or policy changes, as this remains a significant gatekeeper.

Upon launching, the interface is clean and minimalist. The core functionality is front and center: you can start a “New Session” to begin transcribing any audio on your computer.

The live transcript appears in a dedicated panel within the app, and AI-generated notes are conveniently housed in a collapsible sidebar. The experience feels immediate and purpose-built for the task, with clear access to your ongoing and past transcription sessions from the main dashboard.

Live Transcription Accuracy & Speaker Identification

Granola AI’s core promise is reliable, real-time transcription, and for the most part, it delivers on this front. In testing, the text-to-speech accuracy for clear audio sources is generally strong and competitive with other lightweight tools.

However, its performance in more complex scenarios reveals the practical limitations of its bot-free architecture, particularly when it comes to speaker identification, which some Granola AI review alternatives provide.

Testing Multi-Language Transcription

A notable feature is its ability to handle multi-language calls. The system can auto-detect languages mid-conversation, which is a significant advantage for international teams or use cases like language learning classes. 

It performs well with major languages like Spanish or French, but struggles with heavy accents or rapid code-switching—areas where specialized transcription tools or advanced Granola AI review alternatives tend to do better. So, It’s a capable multi-tool, but not a master of any one language.

The Critical Impact of No Audio/Video Playback

This is Granola’s most significant trade-off. The absence of a recording means there is no way to verify the transcript against the original audio. If the speaker identification is inconsistent in a multi-person call—which it often is—you cannot re-listen to clarify who said what. Minor transcription errors become permanent and unverifiable. This fundamentally impacts trust and makes the tool unsuitable for quality assurance on critical calls, such as legal discussions, investor meetings, or sensitive client negotiations, where every word and its context matter. For these use cases, the inability to playback is a deal-breaker. This limitation alone makes some teams seek Granola AI review alternatives that include playback features for full verification.

AI Notes, Templates & “Ask Granola” in Action

Beyond raw transcription, Granola AI aims to add immediate value through its AI note-taking features. The environment is reminiscent of Notion, offering a clean, editable workspace for your meeting notes. This is supplemented by a library of templates for common meeting types (e.g., project kick-offs, 1:1s) and the ability to create custom templates, which helps standardize note-taking across recurring meetings.

The standout feature for many is “Ask Granola,” a chatbot-like interface that lets you query the transcript in real-time. It excels at providing quick, short answers to factual questions like “What are the action items?” or “Find the discussion about the Q4 budget.” It’s designed for speed and extraction, not for complex, multi-step reasoning. However, Granola AI review alternatives with advanced AI assistants may offer deeper reasoning, memory retention, or integration with external tools.

Limitations of the Q&A Feature

The primary limitation of “Ask Granola” is its lack of persistent context. Your Q&A history does not carry over between sessions, meaning you can’t build a complex understanding across multiple meetings. It’s a powerful tool for interrogating a single call, but it doesn’t learn or retain knowledge from your past interactions, limiting its utility for long-term project tracking. Many Granola AI review  alternatives now focus on building memory across meetings, making them better suited for teams that need continuity and cumulative project insights.

Custom Vocabulary for Internal Jargon

For teams with specific terminology, the custom vocabulary feature is a welcome addition. You can upload a list of internal jargon, product names, or technical terms to significantly improve transcription accuracy for those words. However, a key caveat is that this feature is disabled when using multi-language mode. You must choose between accurately transcribing specialized English terms or handling multiple languages, as you cannot effectively do both at once. Teams needing both jargon accuracy and multilingual support often look for Granola AI review alternatives that balance both seamlessly.

Organization, UI & Day-to-Day Use

Granola’s user interface excels in simplicity for individual users but reveals its limitations when used in a team environment. The day-to-day experience is streamlined for solo note-taking, with a clean, focused design that minimizes friction during live transcription. However, Granola AI review alternatives frequently offer tagging, advanced search, and role-based permissions for improved collaboration and governance.

Private vs. Shared Folders for Teams

The platform offers a basic folder system to organize transcripts, with the ability to create both private and shared folders. While this enables fundamental collaboration, it lacks the sophistication teams often need. There are no advanced sorting options, tagging systems, or role-based permissions. This minimal approach works for ad-hoc sharing but feels thin for teams requiring structured knowledge management, robust search across shared assets, or governance over sensitive meeting content. Teams needing structured collaboration often prefer Granola AI review alternatives that feature role-based access, advanced sorting, and centralized search functions across all transcripts.

Calendar Integration and UX Quirks

A genuinely helpful feature is the calendar integration, which automatically detects scheduled Google Meet calls and prompts you to start a session, ensuring you never miss a transcription. This auto-kickoff is seamless and reliable. On the flip side, some UX quirks emerge in daily use. A notable one is the inability to quickly jump to the top of a long transcript; you must manually scroll back up, which can be a minor but persistent annoyance when reviewing lengthy meetings. Overall, the experience is polished for an individual’s workflow but can feel underdeveloped for multi-user governance and scalability. Many Granola AI review alternatives refine this user experience with smoother navigation, better layout controls, and enhanced automation.

Granola Privacy, Data Use & Legal Considerations

Granola’s core architecture—transcribing device audio with no bot and no separate A/V recording—creates a uniquely seamless user experience from a privacy perspective. However, this technical approach does not eliminate the user’s legal and ethical obligations. The very invisibility of the tool means the responsibility for transparency falls entirely on you.

How Device-Only Audio Affects Consent Rules? 

While Granola doesn’t create a traditional recording, it is still capturing and processing the conversation. In the eyes of the law in many regions, this constitutes transcription or recording, triggering consent requirements. In two-party or all-party consent jurisdictions (like California or parts of the EU), you are legally obligated to inform all participants and obtain their consent before starting a Granola session. The lack of a bot makes the process less obtrusive but does not change the legal baseline.

A critical, and often overlooked, aspect of Granola’s data use is its policy on model training. By default, your transcription data is used to train and improve Granola’s AI models. The company mentions anonymization, but the specifics of this process are not publicly detailed. The ability to opt out of this data training is a feature reserved exclusively for Enterprise plan subscribers, meaning individual and Business tier users implicitly agree to contribute their data to the model.

Ethical use mandates proactive disclosure. A simple, effective practice is to include a standard notice in your meeting invitations: “For note-taking purposes, I use an AI transcription tool that processes audio locally. Please let me know if you have any concerns.” For highly sensitive discussions—such as legal negotiations, HR conversations, or confidential financial deals—it is advisable to avoid any cloud-processed transcription tool altogether unless you have a signed Enterprise agreement with explicit data control guarantees. In these scenarios, the risk outweighs the convenience.

Granola AI Pricing: Plan Breakdown & Hidden Limits

Granola’s pricing structure appears straightforward with three main tiers, but a closer look reveals important constraints, especially for free users. Understanding these limits is crucial to determining the true value proposition for your use case.

Granola Basic vs. Business vs. Enterprise

Understanding the Free Plan’s Constraints

The primary constraint of the Basic plan is the limited session history. While live transcriptions are available, you cannot build a long-term, searchable knowledge base of all your meetings. The exact number of sessions stored is not always explicitly advertised, which may cause confusion. Basic is designed for solo or occasional use. Importantly, while it does include shared folders, deeper admin controls and SSO are only available on Enterprise.

Value Assessment: Is Granola Pricing Competitive?

For a solo user who needs lightweight, bot-free note-taking, the Basic plan offers excellent value. The Business plan, however, faces stiffer competition. While $15/user/month is competitive on paper, teams paying this price for “unlimited notes” must remember they are still not getting meeting recordings, playback, speaker analytics, or robust post-call automations that are standard in similarly priced alternatives like tl;dv or Fireflies. Therefore, Granola’s pricing is competitive only for those who specifically value the bot-free model above all else; for teams seeking a full-featured meeting intelligence platform, it may represent a poorer value despite the lower cost.

Granola AI Review Alternatives: 7 Tools Compared for 2025

Choosing the right Granola AI review alternatives requires careful evaluation of several key metrics that determine a tool’s effectiveness for team collaboration and workflow integration.

Our analysis of the top alternatives focuses on five critical dimensions:

• Recording & Playback: The ability to capture and review meeting context through audio/video recording
• Speaker ID Quality: Accuracy in identifying and distinguishing between multiple speakers
• Granola offers native integrations (Business): Zapier, Slack, Notion, HubSpot, Attio, Affinity

• Admin & Analytics: Team management features and meeting intelligence insights
• Data Controls: Privacy protections and data usage transparency

After thorough testing across these criteria, Krisp emerges as our top recommendation for most teams seeking a balanced upgrade path from Granola. It preserves the simplicity users appreciate while adding the enterprise-grade features that growing organizations require.

Krisp: Best All-Around Granola AI Alternative

Krisp AI meeting assistant emerges as our top recommendation for teams seeking a balanced alternative to Granola. Alongside its AI-powered noise cancellation and accent neutralization, it delivers the capabilities Granola lacks, including full meeting recording with searchable transcripts, reliable speaker identification in group settings, and automated workflow integration with tools like Slack, Google Docs, and Salesforce.

Krisp Key Features

• Complete recording with accurate, real-time meeting transcription
• AI-powered noise cancellation and accent conversion for clearer communication
• Reliable speaker identification for clear voice attribution
• Automated workflow integration with Docs, Slack, and CRMs
• AI-powered note-taking and action item tracking
• Team administration controls and usage analytics
• Enterprise-grade data governance and privacy options

Pros

Full meeting capture enables quote verification and rep coaching

Automated workflows eliminate manual note distribution

Speaker identification makes team meetings easy to follow

Team management features support scaling organizations

Clear data controls meet enterprise compliance requirements

Strong ROI through time savings and workflow automation

Where Krisp Isn’t Ideal

Free plan caps may not fit enterprise teams

G2 Rating for 2025 October: 4.7/5 (Krisp reviews on G2)

Tl;dv: Best for Customer-Facing Teams

Tl;dv Key features

• Auto notes & summaries across Zoom, Meet, and Teams
• Recurring, multi-meeting reports and cross-meeting analytics
• Sales coaching playbooks (BANT/MEDDIC), performance dashboards, objection handling tips
• 6,000+ integrations with CRMs, PM tools, and collaboration platforms

Tl;dv Pros

Excellent “across-meetings” intelligence for spotting patterns and trends

Features that help with sales (playbooks, coaching, dashboards)

A very large library of integrations

Tl;dv Cons

Advanced features like unlimited multi-meeting reports and full integrations are only on paid tiers

G2 Rating for 2025 October: 4.7/5 (Tl;dv reviews on G2)

Otter.ai: Best for Real-Time Collaboration

Otter AI Key Features

• Real-time transcription in Zoom, Teams, Meet
• AI Chat + OtterPilot for summaries and action items
• Free plan: unlimited meetings, 300 minutes/month, 3 imports
• Cross-platform: web, iOS/Android, Chrome extension
• Paid plans expand to 1,200–6,000 minutes & CRM/SSO

Pros

Real-time transcription and summaries

AI Chat answers questions instantly

Multi-device support

Free tier good for light use

Supports English, French, Spanish

Cons

OtterPilot may seem intrusive in sensitive meetings, as its presence can disrupt conversation flow

G2 Rating for 2025 October: 4.4/5 (Otter reviews on G2)

Fireflies.ai: Best for Automated Workflows

Fireflies AI Key Features

• Real-time transcription for Zoom, Google Meet, Teams, Webex
• AI summaries, action items, topic detection
• Integrations: Slack, Notion, HubSpot, Salesforce, Asana, CRMs
• “AskFred” AI assistant + smart search & analytics
• Mobile apps, Chrome extension, API access
• GDPR, SOC 2 Type II, HIPAA (higher tiers)

Pros

Collaboration features: highlight, comment, share

Broad integrations keep workflows seamless

Free plan: unlimited transcription + 800 minutes storage

Searchable archives for quick decisions

Analytics (sentiment, speaker talk time) add insights

Cons

Bot can join late or feel intrusive

G2 Rating for 2025 October: 4.8/5 (Fireflies reviews on G2)

Gong: Best for Enterprise Sales Intelligence

Gong Key Features

• Automated coaching and performance management
• Deep CRM integrations (Salesforce, HubSpot)
• Market intelligence and competitive insights
• Enterprise-grade security and compliance

Pros

Accurate conversation intelligence drives revenue growth

Automated coaching improves team performance

Deep CRM integrations provide seamless workflow

Enterprise-grade security meets strict compliance needs

Market intelligence reveals competitive trends

Cons

Overkill for non-revenue teams and individual users

Complex implementation requires dedicated setup

G2 Rating for 2025 October: 4.7/5 (Gong reviews on G2)

Loom: Best for Async Communication

Loom Key Features

• Async video messaging for quick updates and feedback
• Screen and camera recording
• Interactive elements (reactions, comments)
• Video editing and clip creation
• Centralized video library and sharing
• Basic integrations with Slack, Notion, and Google Docs

Pros

Saves meeting time with async communication

Easy to create and share professional videos

Engagement analytics show viewer data

Simple, intuitive interface

Free plan available with core features

Cons

Not designed for live meeting transcription

Limited transcription and AI note-taking features

Basic integrations compared to dedicated meeting tools

G2 Rating for 2025 October: 4.7/5 (Loom reviews on G2)

Why Consider a Granola AI Review Alternative?

You should evaluate other options if you require:

• Recording & Playback: The ability to listen back to verify context, coach team members, or capture nuanced discussions
• Advanced Team Features: Robust permission controls, shared workspaces, and collaboration tools
• Workflow Automation: Automatic syncing of notes and action items to your CRM, project management, or documentation tools
• Enterprise Data Controls: Granola trains on anonymized data by default, and any user can opt out in Settings. Enterprise workspaces have training off by default and org-wide controls.

• Reliable Speaker Identification: Consistent speaker diarization in meetings with multiple participants

Granola vs. The Market

Tool	Recording & Playback	Speaker ID Quality	Automations & CRM	Admin & Analytics	Data Controls	Best For
Krisp	Full meeting recording + transcripts	Good real-time diarization	Slack, Docs, HubSpot, Salesforce, Zapier	Team controls, usage insights	Local/server modes, enterprise privacy	Teams needing reliable capture + automated workflows
tl;dv	Cross-platform recording & transcription	Strong for group calls	Deep integrations (Slack, Notion, HubSpot)	Shared libraries, basic analytics	Varies by plan	Teams wanting easy recording + integrations
Otter.ai	Focused on live transcription	Good speaker separation	Basic integrations, less CRM depth	Light team tools	Limited enterprise control	Sales/support teams needing archives & CRM sync
Fireflies.ai	Full recording & transcription	Good diarization	CRM (Salesforce, HubSpot), Slack, Zapier	Team workspaces, analytics	Some model training on lower tiers	Sales/support teams needing archives & CRM sync
Gong	Advanced recording & transcription	Accurate diarization	Deep native CRM + deal insights	Enterprise analytics & coaching	Enterprise-grade governance	Revenue intelligence & sales coaching
Loom	Async video recording (not live)	Good diarization	Basic integrations (Slack, Docs)	Limited admin features	Not transcription-focused	Async communication & training content

Key Advantages & Disadvantages vs. Granola

Final Thoughts: Is Granola AI Right For You?

Granola AI successfully delivers on its core promise: frictionless, bot-free transcription that respects meeting privacy. For individual users like freelancers, consultants, and solo note-takers, it provides an excellent, streamlined solution for capturing personal meeting notes without the intrusion of a virtual participant.

However, teams will quickly encounter its limitations. The lack of audio/video playback makes verification and coaching impossible, while thin organizational tools and limited integrations create workflow bottlenecks. The default data training policy also raises privacy considerations for sensitive business discussions.

If you’re exploring broader options for AI-assisted productivity, check out our guide to the best AI note-taking apps — it compares top-rated tools designed for teams that need full meeting recording, playback, and collaboration features.

Choose Granola if: You are an individual who values maximum simplicity and privacy above all else, and can accept the trade-offs of no playback and basic features.

Choose an alternative now if: You work in a team setting, need recordings for compliance or coaching, require automated workflows with other tools, or handle sensitive information. In these cases, Krisp provides the most balanced upgrade, while Fireflies.ai excels at automation, and tl;dv is ideal for customer-facing teams.

FAQs

The post I Tried Granola AI (2025): Honest Review and the 7 Best Alternatives appeared first on Krisp.

We hand-tested 12 leading AI meeting assistants to find the top options. Our rankings are based on critical factors like transcription accuracy, privacy policies, key features, and real-world value, so you can find the right tool for your needs.

What is Fireflies.ai?

Fireflies.ai is a meeting assistance tool that uses artificial intelligence to capture and process spoken dialogue. The software connects to common video conferencing applications such as Zoom, Google Meet, and Microsoft Teams. It functions by automatically attending scheduled meetings to record audio, provide transcriptions, and perform analysis. Its features include generating meeting summaries and identifying key decisions or action items discussed during the conversation.

Fireflies.ai Pros & Cons

Pros	Cons
Integrates with Zoom, Meet, Teams, and Slack	Accuracy drops with accents or background noise
AI-powered summaries and sentiment analysis	Uses bots that join meetings (privacy concerns)
Affordable entry-level plan	Free plan is limited (storage and features)
Searchable transcript archives	No offline mode
Customizable workflows	Upsells for advanced AI features

Fireflies.ai has a lot of great features, however these limitations make many teams look for other AI meeting assistants. There are now a number of good solutions in the collaborative technology landscape of 2025 that fill these particular requirements. These are the best options to think about.

Why Consider Fireflies Alternatives?

Fireflies.ai is a useful device, however our tour hands-on testing and analysis of user reviews showed that it has several problems that can make you want to look for other options. Below, we break down the most common pain points.

Fireflies.ai Limitations: What Users (and We) Discovered

1. Bots Feel Intrusive and Raise Privacy Concerns

Bots are annoying and make people worry about their privacy.

Fireflies has AI bots that immediately attend your meetings as people. This lets the tool capture and transcribe talks, but it also causes two big problems:

• Privacy risks: A lot of customers don’t like the idea of a third-party bot “listening in” on private conversations, such client calls, legal meetings, or HR talks.
• Awkwardness: The bot’s presence might seem invasive, especially in smaller or more important meetings when an additional “participant” could break up the natural flow of discourse.

2. Inconsistent Accuracy in Noisy or Multi-Speaker Calls

The Issue: Fireflies’ transcription accuracy drops significantly in the following scenarios:

• Background noise (e.g., coffee shops, construction sounds, or poor mic quality).
• Multiple speakers talking over each other (common in brainstorming sessions).
• Strong accents or technical jargon (e.g., medical, legal, or engineering terms).

3. Weak Free Plan: Storage Limits and Locked Summaries

• Unlimited transcription (sounds generous, right?).
• But only 800 minutes of storage per seat—which fills up fast if you’re in back-to-back meetings.
• Limited AI summaries (you’ll need to upgrade for full features).

4. No Offline Support:

Fireflies requires an internet connection to record or transcribe meetings. This is problematic for:

• Traveling professionals (e.g., poor hotel Wi-Fi, flights, or rural areas).
• Fieldwork (e.g., sales teams, journalists, or researchers conducting interviews offline).
• Security-conscious users who prefer local recording.

When to Switch from Fireflies: A Quick Checklist

Ask yourself: 

• Do you need offline recording? 
• Are privacy/bots a concern? 
• Do you require free video recording? 
• Is accuracy critical (e.g., accents, noise)?
•  Are you on a tight budget? 
• Do you need sales coaching features? 

Best Fireflies Alternatives in 2025

Finding the best AI meeting assistant alternatives might be hard, so we did the job for you. We’ve made a list of the 12 best devices, each of which has something unique to offer.

We didn’t simply look at their marketing sites; we looked at what truly matters: what they can accomplish, how much they cost, how simple they are to use every day, and if they really deliver. You can pick the ideal tool for your team by looking at the simple analysis of each one below, which includes the good, the bad, the price, and how they compare to each other.

1. Krisp – Best Overall Alternative (Our #1 Pick)

Krisp AI Meeting Assistant is different from other meeting assistants because it focuses on improving audio in real time instead of recording with a bot. It employs powerful AI to get rid of background noise, make speech with accents easier to hear, and write down what people say in real time, all without having an internet connection. We think Krisp is the best alternative to Fireflies and our top choice. It has a lot of handy features that function offline and keeps your calls private by not allowing any bots to join.

Key Features:

• Noise cancellation in real time (gets rid of background noise).
• Accent conversion changes accents into neutral English
• AI-generated meeting notes with tasks to do.
• No bots and a focus on privacy.
• Support that operates without the internet.

Pros (From Our Testing): 

• Works with any conferencing tool (Zoom, Teams, Meet, etc.). 
• No bots—avoids privacy concerns and awkwardness in meetings. 
• Real-time transcription with speaker identification. 
• Offline mode—ideal for remote teams or poor connectivity areas. 
• Multilingual support (transcribes meetings in 16+ languages).

Cons (What We Noticed): 

• Limited free plan (40 mins/month).

Pricing:

• Free: for 7 days (full access to all premium features)
• Pro: $8/month (billed annually).
• Business: $15/month (billed annually).

G2 Rating: 4.7/5 

2. Fireflies vs Jamie: Which is Better in 2025? 

Jamie works as a meeting assistant by recording, transcribing, and summarizing conversations without being an active participation in the meeting. The program works without an internet connection and has end-to-end encryption, making it a good choice for anyone who need more data protection. 

Key Features:

• Bot-free transcription (no intrusive bots).
• Offline mode (records without internet).
• Detailed AI summaries with action items.
• Executive Assistant Sidebar (CTRL+J shortcut for quick info retrieval).
• Supports 100+ languages.

Pros:

• No bots—eliminates privacy concerns. 
• Works offline—perfect for remote or traveling teams. 
• Accurate summaries (saves time on follow-ups). 
• Intuitive sidebar for quick meeting recaps.

Cons: 

• No video recording. 
• Limited integrations (but covers essentials like Slack and Google Drive).

Pricing:

• Free: 10 meetings/month (30 mins each).
• Standard: €24/month (20 meetings, 3 hours each).
• Pro: €47/month (50 meetings, 3 hours each).
• Executive: €99/month (unlimited meetings).

G2 Rating: 4.9/5

3. Fireflies vs Otter.ai: Which is Better in 2025?

Otter.ai is a platform that transcribes meetings in real time and makes live notes and speaker tags. A lot of journalists, teachers, and teams who require quick, precise transcripts utilize it. 

Otter is wonderful for taking notes during a meeting, but Krisp makes the meeting better by getting rid of background noise for everyone and letting you use it even when you’re not connected to the internet. Here is a full look at the most important features:

Key Features:

• Live transcription (see text as it’s spoken).

• Speaker identification (tags who said what).

• Searchable transcripts (find keywords instantly).

• Integrations with Zoom, Google Meet, and Microsoft Teams.

• Otter AI Chat (ask questions about your meetings).

Pros: 

• Real-time transcription. 
• Live notes—great for collaboration during calls. 
• Easy to use with a clean interface.

Cons: 

• Video recording only in the enterprise plan. 
• Limited language support (primarily English).
• No noise cancellation technology.

Pricing:

• Free: limited features

• Pro: $8.33/month (billed annually, 1200 transcription minutes).

• Business: $20/month (6,000 mins/month).

• Enterprise: Custom pricing.

G2 Rating: 4.4/5

4. Fireflies vs tl;dv: Which is Better in 2025? 

Among the best Fireflies alternatives, tl;dv stands out because it combines meeting recording with features that are useful for sales. It automatically records video, makes accurate transcripts, and uses AI to find and clip important parts of conversations. 

This focus on getting useful deal information and offering video-based coaching makes it perfect for sales teams that depend on analyzing conversations and getting performance insights.

Key Features:

• Video recording and highlight reels (share key moments).

• AI-powered summaries with action items.

• Sales coaching tools (objection tracking, playbooks).

• Multi-meeting intelligence (track trends across calls).

• Integrations with Slack, HubSpot, and Salesforce.

Pros: 

• Free audio and video recording. 
• Sales coaching features (ideal for revenue teams). 
• Multi-meeting reports (spot trends across calls).

Cons: 

• Uses bots (privacy concerns for some users). 
• No offline mode.

Pricing:

• Free: Unlimited Meetings & Viewers, Unlimited AI Moment Summaries, 10x AI Meeting Notes, 10x Ask tl;dv AI, 10x AI Multi-Meeting Reports, 5 Uploads

• Pro: $18/month (unlimited storage, advanced features, billed annually).

• Enterprise: Custom pricing.

G2 Rating: 4.7/5

5. Fireflies vs Fathom AI: Which is Better in 2025? 

​​Fathom AI, is a  meeting intelligence tool that records, transcribes, and summarizes virtual meetings. Krisp matches Fathom’s bot-free approach and extends its value by solving the primary cause of bad transcripts—poor audio quality.

Key Features:

• Free unlimited Zoom recordings.

• Works with Teams and Google Meet.

• AI-generated summaries with action items.

• No bots (privacy-first).

• One-click highlights (share key moments).

• Integrations with Google Docs and Notion.

Pros: 

• No bots—avoids privacy issues. 
• Simple and lightweight (no complex setup).

Cons: 

• Restricted platform support (only works with Zoom, Google Meet, and MS Teams). 
• Lacks sales coaching and performance tracking (not suitable for sales teams). 
• No cross-meeting analytics or reporting (unable to track trends across multiple calls).

Pricing: 

• Free plan available
• Premium: $16 monthly (billed annually)
• Team: $14/month per user (billed annually, min 2 users)
• Business: ​​$20/month per user (annual billing, min 2+ users)

G2 Rating: 5/5

6. Fireflies vs Rev.com : Which is Better in 2025? 

Rev.com is a professional transcribing app that turns audio and video materials into very precise text. Rev is great for legal, medical, media, and business teams who need transcripts, captions, and subtitles that are accurate.

Key Features:

• Human transcription (99% accuracy).

• AI transcription (faster, budget-friendly).

• Captions and subtitles (for videos).

• Supports 30+ languages.

• Integrations with Zoom, YouTube, and Vimeo.

Pros: 

• Captions and subtitles for accessibility. 
• Competitive pricing for the quality and features provided. 

​​

Cons: 

• Meeting bot joins calls, which can feel intrusive.
• No offline functionality, limiting use for in-person or remote meetings without internet.
• Meeting transcription limited (not as versatile as some competitors).

Pricing:

• Free plan available with limited features.
• Basic: $9.99 (per user/month – annually)
• Pro: $20.99

G2 Rating: 4.7/5

7. Fireflies vs Sonix: Which is Better in 2025? 

Sonix is an AI meeting tool that can transcribe and translate in over 53 languages. This makes it one of the most flexible options for worldwide teams.

Key Features:

• Transcription in 53+ languages.

• Automated translation and subtitles.

• In-browser editor (edit transcripts easily).

• AI-powered insights (identify key topics).

• Integrations with Zoom, Adobe Premiere, and Dropbox.

Pros: 

• Multilingual support (53+ languages). 
• Translation and subtitles for global teams. 
• Fast and accurate (great for long recordings).

Cons: 

• Pricing adds up for heavy users.
• Speaker Diarization Limits.

Pricing:

• Pay-as-you-go: $10/hour (only one user allowed)

• Premium: $22/month (6 hours included).

• Enterprise: Custom pricing.

G2 Rating: 4.7/5

8. Fireflies vs Trint: Which is Better in 2025?  

Trint is a transcription and subtitling program that helps instructors, journalists, and media teams work together. It can handle over 40 languages and helps teams work together in real time.

Key Features:

• Transcription in 40+ languages.

• Real-time collaboration (edit transcripts together).

• Subtitles and translations (for videos).

• Integrations with Adobe Premiere and Zapier.

• Secure and compliant (GDPR, SOC 2).

Pros: 

• Collaborative editing (team-friendly). 
• Subtitles and translations for global content.

Cons: 

• No live transcription during meetings. 
• Pricing is steep for solo users.
• Limitations on live transcription and integrations.
• Slower transcription speeds.

Pricing:

• Starter: $52/month (billed annually)
• Advanced: $60/month (billed annually)
• Enterprise: Custom

G2 Rating: 4.4/5

9. Fireflies vs Descript : Which is Better in 2025? 

Descript is a software tool that lets you edit audio and video, as well as transcribe, overdub, and record your screen. It’s perfect for podcasters, marketers, and anybody who creates content who needs to edit and write down what they say in the same location.

Key Features:

• AI transcription (edit audio/video by editing text).

• Overdub (fix mistakes with AI voice cloning).

• Screen recording (for tutorials and demos).

• Collaboration tools (team editing).

• Integrations with Adobe Premiere and Final Cut Pro.

Pros: 

• All-in-one editing and transcription. 
• Overdub feature (save time on re-recording). 
• Great for content creators (podcasts, videos, tutorials).

Cons: 

• Steep learning curve for beginners. 
• Expensive for teams.

Pricing:

• Free plan available
• Hobbyist: $16 (only 10 transcription hours/month, billed annually)
• Creator: $24 (billed annually)
• Business: $50 (billed annually)

G2 Rating: 4.6/5

10. Fireflies vs Happy Scribe: Which is Better in 2025?  

Happy Scribe can transcribe in more than 120 languages. It also gives subtitles and captions. It’s perfect for teams throughout the world that need to be able to switch between speed and accuracy.

Key Features:

• AI and human transcription (choose based on needs).

• Subtitles and captions (for videos).

• 120+ languages supported.

• Interactive editor (easy proofreading).

• Integrations with YouTube, Vimeo, and Dropbox.

Pros: 

• Human + AI options (flexibility for accuracy vs. speed). 
• 120+ languages (best for global teams). 
• Subtitles and captions for accessibility.

Cons: 

• Human transcription is pricey.
• Lower AI-powered transcription accuracy.

Pricing:

• Starting: Pay as you go (from $12 per 60min)
• Lite: $6 (billed annually, 720 minutes of AI Transcription, Subtitling, and Translation per year)
• Pro: $19 (billed annually)
• Business: $59 (billed annually)

G2 Rating: 4.8/5

11. Fireflies vs Tactiq : Which is Better in 2025? 

Tactiq utilizes Generative AI to record, write down, and get useful data from meetings. It automatically writes down what people say on popular platforms including Google Meet, Microsoft Teams, and Zoom. You can also take notes in real time, produce summaries using AI, build action items, and set up custom AI prompts.

Key Features:

• Real-time transcription (see text as it’s spoken).

• Task assignment (assign action items from transcripts).

• Supports 30+ languages.

• Integrations with Slack, Notion, and Google Docs.

Pros: 

• Real-time transcription (great for live note-taking).
•  Custom AI prompts.
• Lightweight and easy to use (Chrome extension).

Cons: 

• No Video Playback. 
• Relies on free transcription from Google Meet.
• Primarily works through a Chrome extension.

Pricing:

• Free: 10 transcripts / monthly
• Pro: $8  (billed annually)
• Team: $16.67  (billed annually)
• Business: $29.16 (billed annually)

G2 Rating: 4.5/5

12. Fireflies vs Gong: Which is Better in 2025?  

Gong is a sales intelligence platform that records, transcribes, and analyzes sales calls to help teams do better. It’s made for sales teams who need a lot of information and guidance.

Key Features:

• Sales call recording and transcription.

• Revenue intelligence (track deals, objections, and trends).

• Coaching tools (playbooks, scorecards, and analytics).

• CRM integrations (Salesforce, HubSpot).

• Sentiment and talk-time analysis.

Pros: 

• Deep sales insights (track objections, deal risks, and trends). 
• Coaching tools (improve rep performance). 
• CRM integrations (sync with Salesforce, HubSpot).

Cons: 

• Expensive 
• Overkill for non-sales teams.
• The search filter is not convenient.

Pricing: Custom (contact for quote).

G2 Rating: 4.7/5

Tool	Offline Support	No Bots	Video Recording	Free Plan	G2 Rating	Best For
Krisp					4.7	Privacy, noise cancellation
Jamie					4.9	Offline, bot-free
Otter.ai					4.4	Real-time transcription
tl;dv					4.7	Sales coaching, video
Fathom					5	Free Zoom summaries
Rev.com					4.7	Human transcription
Sonix					4.7	Multilingual teams
Trint					4.4	Collaboration + subtitles
Descript					4.6	Content creation + editing
Happy Scribe				(10-minute)	4.8	Human + AI hybrid
Tactiq					4.5	Chrome users + sentiment
Gong					4.7	Sales revenue intelligence
Fireflies					4.8	General meeting notes

How to Choose the Right Fireflies Alternative (Our Buying Guide)

Your team’s specific requirements, budget, and workflow will determine which Fireflies alternative is best for you. We’ve tried each tool and made a decision framework to assist you choose the best option that fits your needs. This is different from typical competitor reviews.

Use this guide to quickly identify which tool aligns with your goals:

Decision Framework: Best Tools by Use Case

1. Privacy-First Users

Your Priorities: 

No bots joining meetings.

Offline recording for security. 

End-to-end encryption for sensitive discussions.

Our Top Picks:

• Krisp – Best for noise cancellation + privacy as well as bot-free recordings.
• Jamie – Best for bot-free recording.

While both tools eliminate privacy concerns by avoiding bots, Krisp delivers unparalleled value by not only protecting your privacy but also fundamentally improving meeting quality. Its industry-leading noise cancellation ensures everyone hears and is heard clearly

2. Sales Teams

Your Priorities: 

Video recording for deal reviews. 

Sales coaching (objection tracking, playbooks). 

CRM integrations (Salesforce, HubSpot).

Our Top Picks:

• Krisp – Best for clearer sales conversations & trusted client calls
• tl;dv – Best for video highlights + coaching.
• Gong – Best for revenue intelligence + analytics.
• Avoma – Best for AI-driven sales insights.

Tools like tl;dv and Gong look at what was spoken, but Krisp makes sure that everything is heard properly in the first place. Sales calls typically take place in places that aren’t great, like a rep’s automobile or a loud coffee shop. 

Krisp’s AI-powered noise reduction gets rid of background noise for both you and your potential client. This makes sure that your client hears you clearly and that your transcription software gets every word right. This makes transcripts for coaching more dependable, communication clearer to create client relationships, and data for your CRM more reliable.

3. Global Teams

Your Priorities: 

Multilingual transcription (50+ languages). 

Translation + subtitles for accessibility. 

Cross-platform support (Zoom, Teams, Meet).

Clear accent comprehension to overcome language barriers.

Our Top Picks:

• Krisp – Best for accent clarity & cross-cultural communication (supports 95+ language)
• Sonix – Best for 38+ languages + subtitles.
• Happy Scribe – Best for 120+ languages + human options.
• Notta – Best for budget-friendly multilingual support.

Transcription programs like Sonix and Happy Scribe are great at turning spoken words into written text in different languages, but Krisp solves the biggest problem with global meetings by acting as an AI accent converter. Its AI doesn’t just transcribe accents—it actively neutralizes them, making it easier for international team members to comprehend spoken English during live conversations.

4. Accuracy-Critical Use Cases

Your Priorities: 

Human-level transcription accuracy (99%+). 

Minimal errors in technical/legal jargon. 

High-confidence word highlighting for editing.

Our Top Picks:

• Krisp – Custom vocabulary feature allows you to upload key terms and names to guarantee 100% accuracy for specialized terms and names.
• Rev.com – Best for human transcription (99% accuracy).
• Scribie – Best for human-verified transcripts.

While services like Rev.com and Scribie excel at manual verification, Krisp ensures they have the clearest possible audio to work with from the start. 

5. Solo Users & Students

Your Priorities: 

Free or low-cost plans. 

Easy-to-use interface. 

Real-time transcription for lectures/interviews.

Our Top Picks:

• Krisp – Best for intelligent meeting notes & study materials
• Otter.ai – Best for real-time notes + free tier.
• Fathom – Best for free Zoom summaries.

While Otter.ai and Fathom provide solid transcription options, Krisp delivers something more valuable: professional-grade audio that improves every aspect of your academic and professional presence. For students recording lectures, Krisp ensures crystal-clear playback by eliminating classroom chatter and background noise. For remote learners giving presentations, it projects your voice with studio-like clarity. Additionally, Krisp transforms how you capture and utilize educational content through its advanced note-taking capabilities.

6. Content Creators & Editors

Your Priorities: 

Video/audio editing tools. 

Overdubbing (fix mistakes with AI). 

Subtitles/captions for accessibility.

Our Top Picks:

• Krisp – Best for end-to-end content creation workflow.
• Descript – Best for editing + transcription.
• Sonix – Best for subtitles + multilingual support.

Krisp improves the whole content creation process by making sure that every online interview and collaborative session records studio-quality audio from the very start. Other tools just concentrate on certain parts of production. This gives you the best possible base for editing. Also, Krisp’s meeting AI automatically makes shareable summaries, important quotations, and content snippets that producers can use right away for social media clips and ads. This is a lot more useful than just transcribing.

7. Enterprises & Large Teams

Your Priorities: 

Scalability (100+ users). 

Advanced security (SOC 2, GDPR). 

Custom workflows (APIs, SSO).

Our Top Picks:

• Krisp – Best for privacy-focused scalability, accent neutralization.
• Gong – Best for sales-driven enterprises.
• Otter.ai – Best for collaboration + integrations.

Krisp meets the stringent demands of large organizations through its robust, privacy-first architecture that processes all audio locally on the device, ensuring no sensitive data is stored or transmitted to the cloud. This approach not only provides superior security but also supports seamless scalability across global teams without performance degradation. Beyond security, Krisp enhances productivity for international enterprises through its real-time accent conversion feature, which improves clarity and understanding across diverse multilingual teams.

Why Krisp is the Best Fireflies Alternative (Our Deep Dive)

We formally tested more than a dozen Fireflies alternatives and are sure that Krisp is the best solution for most teams in 2025. This is why:

1. Industry-Leading Noise Cancellation

Fireflies has trouble with background noise, which makes transcripts wrong and makes people angry.

Krisp’s Solution:

Krisp utilizes AI to get rid of background noise in real time, so you can hear everything clearly, even in busy places.

2. AI Transcription with Speaker ID & Accent Conversion

Krisp’s Solution:

• Speaker Identification: Accurately tags who said what, even in group calls.

• Accent Conversion: Changes non-native accents into neutral English so that transcripts are easier to read.

• Real-Time Transcription: Delivers live captions during meetings.

3. Smart Meeting Summaries + AI Chat

Krisp’s Solution:

• AI-Generated Meeting Summaries: Automatically marks important points, tasks, and choices.
• AI Chat: Lets you ask questions about meetings (e.g., “What were the action items from yesterday’s call?”).

4. Bot-Free & Privacy-First

Krisp’s Solution:

• No Bots: Record meetings without joining as a participant—eliminating intrusiveness.
• Local Processing: Audio is processed on-device, not in the cloud.
• GDPR/CCPA Compliant: Meets global privacy standards.

5. Works Across Any Conferencing App

Krisp’s Solution:

• Universal Compatibility: Works with any conferencing app (Zoom, Teams, Meet, Webex, etc.).
• No Platform Lock-In: Switch tools without losing functionality.

C​​onclusion

Fireflies is a great tool to write down what happens in meetings and link to CRM systems, however it’s not flawless. Users sometimes have trouble with transcription accuracy, privacy issues, and rising prices, which may make it less useful for bigger groups or sensitive topics. If you prefer a service that is more trustworthy and has more features, you should look at the top Fireflies alternatives.

Our research demonstrated over and over again that Krisp is the finest option. Krisp solves the main problems that made people leave Fireflies in the first place. It removes background noise for everyone on the call, makes sure the audio is perfectly clear, and works without any bots that aren’t needed.

Krisp is a great choice for remote and hybrid teams looking for one of the best Fireflies competitors on the market today. It has real-time transcription, strong privacy settings, and an easy-to-use UI.

Ready for clearer, more productive meetings?

FAQs

The post Fireflies.ai Review (2025) —12 Best Alternatives to Try appeared first on Krisp.

• automatic call recording
• live transcription
• clean post-meeting summaries without much setup

And with good reason, the average employee now sits through 62 meetings per month, and Atlassian studies show that nearly half of them are unproductive. Poorly organized meetings cost U.S. companies an estimated $399 billion every year in lost productivity. No wonder tools like Fathom have gained traction.

However, many users hit the same pain points, such as pricing that scales fast for teams, limited integrations, accuracy struggles with noisy meetings, and the fact that it always joins your calls as a visible “bot” which, of course, isn’t ideal for sensitive conversations.

On top of that, Fathom lacks features like advanced reporting, coaching insights, or multi-meeting intelligence that other AI note takers are starting to offer.

That’s where this guide comes in. I’ve tested Fathom alongside its competitors and pulled together the 10 best Fathom alternatives in 2025. You’ll see each tool’s strengths, weaknesses, and ideal use cases, plus a quick buying guide so you can choose the AI meeting assistant that actually fits your workflow.

What is Fathom AI Note Taker?

Fathom Note Taker is a meeting assistant that automatically records, transcribes, and summarizes calls on Zoom, Google Meet, and Microsoft Teams. It’s best known for its polished summaries, generous free plan for individuals, and simple integrations with tools like Google Docs, Notion, Asana, and Salesforce.

Key features include:

• Automatic meeting summaries 
• Searchable transcripts 
• Integrations with popular apps 
• Support for 20+ languages

Fathom Pros and Cons

While Fathom is a solid option, it’s not for everyone. If you need more advanced insights, broader integrations, or a bot-free experience, the good news is that plenty of competitors go further. Let’s look at the best Fathom alternatives in 2025.

Best Fathom Alternatives in 2025

Now that you know what to look for in Fathom AI alternatives, let’s look at the 10 best available options for the AI meeting note taker, even going further.

1) Krisp AI — Best Overall Pick in the Best Fathom Alternatives for 2025

Krisp as the best AI meeting assistant addresses the biggest Fathom limitations: no mobile app, visible bot in calls, and limited free plan. It offers bot-free real-time transcription, free AI transcriptions, and industry-leading noise, voice, and echo cancellation, making it ideal for individuals, businesses, and teams who want accurate, distraction-free meeting notes.

Krisp Key Features

• Bot-free AI note-taking and meeting transcription, with optional bot-assisted recording
• Unlimited free AI transcription for individuals
• AI summaries, action items, and shareable notes with calendar integration
• Built-in noise, voice, and echo cancellation; accent conversion
• Real-time transcription with speaker identification
• AI note-taking Integration with Zoom, Microsoft Teams, Google Meet, and more
• AI chat interface to query meeting content
• Multilingual transcription support
• Meeting recording with synchronized transcription

Krisp Pros

  Unlimited free transcription tier—rare among competitors

  Industry-leading audio enhancement for noisy environments

  Clean, automated summaries with actionable insights

  Bot-free operation—no extra participant in your call

  Multilingual support for international teams

  Easy sharing and collaboration on notes

Krisp Cons

Team features and admin controls are locked behind paid tiers

Krisp Pricing

Free plan: unlimited AI transcription 

Pro: $8/month billed yearly or $16/month billed monthly with AI notes + noise cancellation

Business: $15/month billed yearly or $30/month billed monthly

G2 Rating for 2025 September: 4.7/5 (Krisp reviews on G2)

2) Otter AI — Best for Sales Team

Otter is one of the most established AI meeting assistants, known for live transcription and summaries. Recent upgrades push it deeper into sales, with an AI Sales Agent for BANT insights, CRM sync, and automated follow-ups.

Otter AI Key features

• Real-time, accurate transcription that distinguishes between speakers
• Pushes summarized notes, action items, and BANT insights to Salesforce and HubSpot
• Ask questions across all meetings to uncover trends
• Auto-joins meetings to record, transcribe, and generate summaries
• Pre-built and custom templates for sales, interviews, and project management
• Direct integration with Zoom, Teams, and Google Meet

Otter AI  Pros

  Strong live transcription with speaker attribution

  “Ask across meetings” workflow via Otter Chat for trend analysis

  Native sales features automate summaries, follow-ups, and CRM updates

  Reliable core transcription engine with proven accuracy

Otter AI Cons

Enterprise-grade controls live on Business/Enterprise plans

Otter AI Pricing

Free: 300 min/mo (30-min cap per meeting)

Pro: $8.33/user/mo billed annually ($16.99 monthly)

Business: $20/user/mo billed annually ($30 monthly)

Enterprise: custom pricing

G2 Rating for 2025 September: 4.4/5 (Otter reviews on G2)

3) Fireflies AI — Best for Customer Support Teams

Fireflies automatically records meetings, transcribes in 100+ languages, and generates AI summaries. Its “AskFred” assistant helps you query transcripts, while mobile apps and CRM/PM integrations expand its reach.

Fireflies Key features

• Meeting recorder with searchable, keyword-tagged transcripts
• Automated AI summaries (bullet points, outlines) with custom topic/tracker detection
• File upload support to process audio/video from any source
• Mobile apps for iOS and Android
• Support for transcription in 100+ languages
• Native integrations with Salesforce, HubSpot, and other CRMs
• Deep workflow integrations with Slack, Asana, Notion, and Google Suite
• Conversation Intelligence analytics (talk-to-listen ratios, sentiment, monologues)

Fireflies Pros

Paid plans include unlimited transcription and storage, ideal for heavy users

Extensive native integrations streamline workflows across multiple apps

Quickly find and replay key moments in calls with keyword search

Mobile functionality allows recording and note-taking anywhere

Fireflies Cons

Advanced analytics and video features only available on Business/Enterprise

Fireflies Pricing

Pro: $10/user/mo (annual)

Business: $19/user/mo (annual)
Enterprise: $39/user/mo (annual)

G2 Rating for 2025 September: 4.6/5 (Fireflies reviews on G2)

Top 3 Best Fathom Alternatives (Recommended)

Tool	Bot-free	File uploads	Multi-language transcription	Mobile app	Collaboration tools	AI summaries/notes
Krisp AI
Otter.ai
Fireflies.ai

4) Tactiq — Best for UX Researchers

Tactiq is a lightweight, bot-free Chrome extension that delivers live transcription for Zoom, Meet, and Teams. It then generates AI summaries, action items, and workflows that plug directly into tools like Slack, Linear, and HubSpot.

Tactiq Key features

• Bot-free, real-time transcription (no recorder bot joins the call)
• AI summaries, action items, and “AI Workflows” with integrations
• Upload recordings for transcription + global search

Tactiq Pros

Simple setup and discreet capture

Affordable team pricing with unlimited transcripts on paid tiers

Tactiq Cons

Analytics, coaching, and admin controls live on higher tiers

Tactiq Pricing

Free: 10 transcripts/mo + 5 AI credits

Pro: $8/user/mo annually ($12 monthly)

Team: $16.67/user/mo annually ($20 monthly)

Business: $29.16/user/mo annually ($40 monthly)

Enterprise: custom

G2 Rating for 2025 September: 4.5/5 (Tactiq reviews on G2)

5) Sembly AI— Best for Small Teams

Sembly is not for sales coaching; it’s for structured documentation and working together. It records, transcribes, and summaries meetings on Zoom, Teams, and Webex. It also has features like task extraction, voice ID, and shared workspaces.

Sembly Key features

• Notes made by AI that include judgments and tasks to do
• Voice recognition and meeting labeling for clarity
• Automatically join through file uploads, calendar events, and shared workspaces
• Paid plans include screen and video recording

Sembly Pros

Clear, structured outputs and task extraction

Solid cross-platform support

Sembly Cons

Paid levels only include more advanced cooperation and recording

Sembly Pricing

Free: limited transcription + summaries

Pro: $10/user/mo

Team: $15/user/mo

Enterprise: custom

G2 Rating for 2025 September: 4.6/5 (Sembly AI reviews on G2)

6) tl;dv — Best for Coaching 

tl;dv is an AI notetaker that can automatically take notes, update your CRM, and provide you insights from several meetings. It has more than 6,000 integrations and sales coaching playbooks (BANT, MEDDIC), thus it’s one of the most complete platforms out there.

Tl;dv Key features

• Auto notes & summaries across Zoom, Meet, and Teams
• Recurring, multi-meeting reports and cross-meeting analytics
• Sales coaching playbooks (BANT/MEDDIC), performance dashboards, objection handling tips
• 6,000+ integrations with CRMs, PM tools, and collaboration platforms

Tl;dv Pros

Excellent “across-meetings” intelligence for spotting patterns and trends

Features that help with sales (playbooks, coaching, dashboards)

A very large library of integrations

Tl;dv Cons

Advanced features like unlimited multi-meeting reports and full integrations are only on paid tiers

Tl;dv Pricing

Free: unlimited recordings and transcripts, limited AI credits

Pro: $18/user/mo billed annually ($29 monthly)

G2 Rating for 2025 September: 4.7/5 (Tl;dv reviews on G2)

7) Gong AI — Best for Enterprise Sales 

Gong is a complete platform for revenue intelligence. By recording client discussions, it gives you insights into deals, pipelines, and forecasts, along with AI-driven coaching. It’s made for big sales teams who need a lot of CRM integration.

Gong Key features

• AI monitors and insights for capturing conversations
• Calls are immediately linked to deal, pipeline, and forecast data.
• Coaching on a large scale with performance benchmarks
• Salesforce, HubSpot, Microsoft Dynamics, and a custom CRM API all work together.

Gong Pros

The best company in revenue analytics and forecasting 

A big enterprise ecosystem with great CRM connectivity

Gong Cons

Too much for small teams; too focused on big businesses

Gong Pricing

Contact Gong for a custom proposal

G2 Rating for 2025 September: 4.7/5 (Gong AI reviews on G2)

8) MeetGeek — Best for Mobile Users

MeetGeek automatically joins and records meetings (even if there is no host), transcribes them in more than 50 languages, and makes AI summaries with highlights and templates. Its great mobile apps, which let you gather data even when you’re not connected to the internet, make it a great choice for teams who are always on the go.

MeetGeek Key features

• Recording, uploading files, and capturing HD video without a host (premium tiers)
• AI-made summaries, highlights, and templates just for you
• Integrations with CRM/PM, Chrome extensions, and automation workflows
• Apps for iOS and Android that work offline

MeetGeek Pros

Strong mobile features (including offline capturing) 

Clear plan structures and many of integrations 

Helpful templates and workflows that highlight important tasks

MeetGeek Cons

Free plan capped at 3 hours per month

MeetGeek Pricing

Free: 3 hours/month
Pro: $15/user/mo

Business: $29/user/mo

Enterprise: $59/user/mo (annual discounts available)

G2 Rating for 2025 September: 4.6/5 (MeetGeek reviews on G2)

9) Avoma — Best For Forecasting

Avoma is a modular conversation and revenue intelligence platform as well as an AI meeting assistant. The base plan includes recording, transcription, AI notes, and follow-ups. As your team grows, you can add conversation intelligence (CI) and revenue intelligence (RI) to your plan.

Avoma Key features

• Unlimited AI Meeting Assistant: auto video recording, real-time transcription, AI notes, “Ask Avoma” per meeting, AI follow-ups
• Free viewer seats for unlimited teammates
• CI add-on such as AI scoring, playbooks, conversation analytics
• RI add-on such as deal risk tracking, methodology tracking, forecasting

Avoma Pros

Modular approach such as start small, add CI/RI features as needed

Unlimited free viewer seats make scaling easier

Avoma Cons

Full CI/RI features require separate paid add-ons per user

Avoma Pricing

AI Meeting Assistant: $19/user/mo (annual)

CI add-on: $29/user/mo (annual)

RI add-on: $29/user/mo (annual)

Enterprise: additional controls and pricing on request

G2 Rating for 2025 September: 4.6/5 (Avoma reviews on G2)

10) Bluedot — Best for Individuals

Bluedot is a Chrome extension-based, bot-free meeting notetaker. It delivers AI summaries, templates, and (on Pro tiers) video recording and imports. Designed for simplicity, it focuses on fast setup and lightweight note capture.

Bluedot Key features

• Bot-free capture via Chrome extension
• AI summaries and shareable notes
• Custom meeting templates (Pro)
• Zoom & Google Drive import (Pro), unlimited duration on higher tiers

Bluedot Pros

Clean, extension-first workflow

Unlimited video duration and imports available on Pro

Bluedot Cons

Basic plan is audio-only with a 1-hour limit per meeting

Bluedot Pricing

Basic: $18/member/mo (audio only, 1-hour limit)

Pro: $25/member/mo (unlimited video + imports/templates)

G2 Rating for 2025 September: 4.8/5 (Bluedot reviews on G2)

Best Fathom Alternatives Features Comparison

When I tested these tools, I noticed that the small things make the biggest difference. So, to keep it clear, I put my findings into the table below. It shows, at a glance, what each Fathom alternative can (and can’t) do.

Tool	Bot-free	File uploads	Multi-language transcription	Mobile app	Collaboration tools	Noise Cancellation	Accent Conversion	AI summaries/notes
Krisp AI
Otter.ai
Fireflies.ai
Tactiq
Sembly AI
tl;dv
Gong
MeetGeek
Avoma
Bluedot

Best Fathom Alternatives Pricing Comparison

I also summarized all the free and paid plans in the table below. It helped me see which tools stay budget-friendly and which ones are better suited for bigger teams or enterprises.

How to Choose the Right Tool from the Best Fathom Alternatives?

I’ve tried enough of these tools to know one thing: not every AI note taker is built for the same kind of user. Before you ditch Fathom, it’s worth thinking about what actually matters for your workflow.

Free vs Paid Plans

Some options, like Krisp and tl;dv, give you surprisingly generous free plans — unlimited recordings or transcripts that are more than enough for light use. Others, like Gong or Avoma, jump straight into premium pricing. If you only need transcripts every now and then, free will do. But if you’re running a team, you’ll eventually need the paid tiers for integrations, admin controls, and security.

Bot-Based vs Bot-Free (Privacy)

Fathom always pops into your call as a visible bot. That’s fine for internal syncs, but if you’re in front of a client or handling something sensitive, it can feel awkward. Tools like Krisp, Tactiq, and Bluedot solve this by running bot-free. On the flip side, Fireflies, Otter, and Sembly still use the classic “meeting guest” approach, which works, but isn’t exactly subtle.

Integrations

Every tool here plays nice with Zoom, Meet, and Teams,  that’s the baseline. But if you care about pushing notes into Salesforce, HubSpot, Notion, or Trello without extra clicks, then you’ll want something like Fireflies, tl;dv, or Avoma. Their integrations go deeper than Fathom’s, which can really matter if your workflow depends on automation.

Accuracy of Transcription

Transcription is where the differences show up fast. Krisp gets a boost from its built-in noise and echo cancellation, which helps in messy audio environments. Otter is razor-sharp when the sound is clean and the speaker is clear. Fireflies and MeetGeek are the safer bets if you need multiple languages covered; both handle 50+ languages well enough for international teams.

AI Summaries & Collaboration 

In 2025, just getting a transcript isn’t enough. AI summaries and collaboration tools are where the real value comes in. Krisp, Otter, and Sembly all generate decent action items and meeting summary. Sembly, MeetGeek, and Avoma focus on collaboration, with shared workspaces and searchable records. And if you care about sales coaching or cross-meeting insights, tl;dv and Gong are on another level.

Which of the Best Fathom Alternatives Fits You Best?

• For Individuals & Students → Krisp AI (bot-free, unlimited free transcription, noise cancellation that makes lectures or study groups easier to follow) or Otter.ai (handy captions and a solid mobile app).
• For Teams → Sembly AI (structured collaboration, task extraction) or MeetGeek (automation and offline mobile support).
• For Sales & Customer Success → tl;dv (coaching and objection handling) or Gong (full revenue intelligence if budget isn’t a problem).
• For Enterprises → Avoma (CI/RI add-ons, enterprise compliance) or Krisp Business (SOC 2, admin dashboards, strong privacy).

Comparing the Best Fathom Alternatives

Tool	Bot-Free	Free Plan	Paid Plan Start	Best For
Krisp AI		Unlimited transcription; 60 min/day noise cancel	Pro $8/mo	Overall Best Fathom Alternative
Otter.ai		300 min/mo; 30-min meetings	Pro $8.33/mo	Sales Teams
Fireflies.ai		800 min storage + transcription	Pro $10/mo	Customer Support Teams
Tactiq		10 transcripts + 5 AI credits	Pro $8–12/mo	UX Researchers
Sembly AI		60 min + 1 file upload	Pro $10/mo	Small Teams
Tl;dv		Unlimited transcripts & summaries	Pro $18/mo	Coaching
Gong AI			Quote-based	Enterprise Sales
MeetGeek		5 hrs transcription/mo	Pro $15/mo	Mobile
Avoma		Basic meeting assistant	$19/mo + add-ons	Forecasting
Bluedot		1 hr audio limit	Pro $25/mo	Best for Individuals

Why Consider Best Fathom Alternatives?

I looked at reviews, user comments, and real-world testing to find the primary reasons customers are leaving Fathom. Here are the key reasons:

Fathom AI Note Taker limitations

Users frequently point out Fathom AI Note Taker’s flaws, like the limits on the free plan, the visible bot experience, the lack of business compliance, the inability to upload files, the inadequate collaboration capabilities, and the fact that there is no mobile app.

A free plan with limited features

Fathom says it is a free AI meeting assistant, however the free edition only lets you record and transcribe basic meetings. The $19/user/month subscription locks away advanced tools including Ask Fathom questions, CRM connectors, and team dashboards. A lot of people now like Fathom’s competitors more because they provide better free plans that feature integrations and automation at no extra cost.

Not having bot-free experience

A lot of people don’t like that Fathom always joins your call as a visible bot. This can make it hard to trust people in meetings with clients or when talking about sensitive topics. Several Fathom options, on the other hand, offer transcription or background recording without bots, which makes them more private and professional.

There aren’t many integrations

Fathom works with Google Docs, Notion, Asana, HubSpot, and Salesforce, but the list is modest compared to platforms that offer thousands of integrations or deeper CRM and project management links. To avoid doing things by hand, teams with complicated processes sometimes opt for meeting transcription software that works with more tools.

Enterprise demands for security and compliance

Fathom’s security is good enough for individuals and small groups. But bigger businesses need enterprise-level compliance, such as SOC 2, SSO, or enhanced admin controls. Because Fathom doesn’t satisfy all business demands currently, companies that work with sensitive data are moving toward Fathom alternatives that are more compliant and ready for business.

No file uploads for transcription

Fathom can only transcribe meetings it is present at, which is another constraint. If you wish to process webinars, interviews, or recordings that aren’t online, you can’t upload audio or video files for transcription. Fathom competitors that let you upload files for transcribing make this process a lot easier.

Weak collaboration tools

Fathom was mostly made for people to utilize on their own. It doesn’t have many good collaboration tools, such as team libraries, shared dashboards, or insights from several meetings. It only has basic folders and mentions. That’s why a lot of people move to AI note takers made for teams, which have better ways to work together and follow up after meetings.

No mobile app

Fathom still doesn’t have an app for mobile devices. You can’t use your phone to record meetings or write down what people say in person, in interviews, or on the fly. In 2025, several of the finest Fathom alternatives have mobile apps for iOS and Android, which will make them more useful for hybrid and field teams.

Why Krisp Is the Best Fathom Alternative?

1. Bot-Free Recording Mode

Most note-takers join your meeting as a guest bot—that presence can feel awkward or expose sensitive calls. Krisp flips that script: it quietly records and transcribes without ever joining the call as a participant. That makes it sleek, discreet, and perfect for client sessions where you don’t want extra faces on camera.

2. Unlimited Transcription on the Free Plan

You get unlimited AI transcriptions on its free tier. That alone makes it rare among its peers and ideal for anyone who needs frequent capture without hitting hard caps.

3. Top-Tier Noise & Echo Cancellation

Noisy backgrounds? Krisp handles it. Its built-in AI noise and echo suppression filters out everything from barking dogs to distant traffic. It’s consistently rated #1 for clarity and presence even when others are competing in quiet studios.

4. AI Summaries + Interactive AI Chat

Krisp doesn’t stop at raw transcripts. It delivers AI-generated summaries and action items, curated for quick scanning and follow-ups. On top of that, there’s ongoing support for AI Chat—meaning you can query your transcript for insights using natural language (dates, decisions, tasks).

5. Mobile App — Capture on the Go

Mobile matters in 2025, and Krisp gets that. Its mobile app lets you record in-person meetings, dictate voice notes, upload audio, or even send the AI assistant bot to virtual calls. 

6. Multi-Language & Accent Support

Whether you’re working across accents or non-native speakers, Krisp’s on-device models handle it. With accent conversion and robust transcription accuracy (even in noisy environments), it adapts in real-time so nothing gets lost in translation.

My Honest Verdict on Best Fathom Alternatives

After years of testing Fathom, I keep coming back to the same conclusion: it’s good, but limited. For individuals who just want free transcripts, it works fine. But the lack of file uploads, no mobile app, shallow integrations, and the constant “bot in the room” feeling make it hard to recommend for teams or anyone who wants more than the basics.

That’s why, if you’re looking for the best Fathom alternative in 2025, my top pick after this comparison is Krisp AI. It’s bot-free, so you never have to worry about distracting meeting guests. It adds something Fathom doesn’t even attempt, such as real-time noise cancellation and it offers unlimited free transcriptions, which is rare in this space. For privacy, flexibility, and accuracy, it checks every box.

If you’ve outgrown Fathom, the next step is simple:

Source: G2

FAQs on the Best Fathom Alternatives

The post The 10 Best Fathom Alternatives in 2025 (Honest Fathom Review) appeared first on Krisp.

Over the past few weeks, I’ve tried tool after tool from popular names like Krisp AI and Fireflies.ai to newer players like Otter AI and Sonnet to see which ones actually deliver. 

What I found surprised me.

Some AI meeting note-taking apps functioned in the background without you knowing, turning talks into text with almost perfect accuracy and making short summaries of meetings. Some people had trouble with accents, technical terms, or made people feel uncomfortable by using evident recording bots. 

I looked at a lot of different sorts of meetings and picked the 10 top AI note-taking apps for meetings in 2025. I’ll give you my full review of the best AI for note-taking, talk about how each one worked in real life, and tell you which one was the best of the bunch. These tools will revolutionize the way you collect and arrange information so that you don’t have to worry about forgetting important data again and save hours of typing. 

What Is An AI Note-taking App?

An AI note taker is an application that uses artificial intelligence to automatically record meetings, generate transcripts, and create structured summaries without you having to write anything down.

Think of it as a personal AI meeting assistant that works in the background: it listens, transcribes, and organizes your notes so you can stay fully engaged in the discussion.

How Does a Note-taking app work?

Behind the scenes, AI meeting note taker apps combine speech recognition, natural language processing (NLP), and summarization models to deliver notes that are clear and actionable. Here’s what happens step by step:

1. Audio Capture & Meeting Transcription

• Bot-based apps send a virtual assistant to join your Zoom, Teams, or Google Meet.
• Bot-free apps capture audio directly from your device.
• Either way, advanced AI filters out background noise to create an accurate transcript.

2. Instead of dumping raw transcripts, AI extracts key decisions, action items, and highlights. This makes review faster and far more useful.

3. Notes can be edited, searched, and shared instantly. For businesses, this means no more confusion about “what was decided.” The AI-generated meeting summary keeps everyone aligned.

According to McKinsey, AI productivity tools can save professionals up to 3–4 hours per week normally lost to manual note-taking and follow-up. That time savings alone explains why AI note taker reviews consistently emphasize efficiency as the #1 benefit.

The Two Types of AI Note-taking Tools: Bot-Based vs. Bot-Free

Not all apps for note-taking work the same way. The market is split between bot-based and bot-free solutions, each with pros and cons depending on your needs.

Bot-Based AI Note Takers

These tools add a “virtual participant” into your meeting. The bot records audio, transcribes speech, and creates notes. While this makes the recording transparent, it can also feel intrusive—some users hesitate to speak freely when a bot is present. Plus, strict company privacy policies may block bots from joining meetings.

Best for: Teams that value transparency and want everyone to know the meeting is recorded.

Bot-Free AI Note Takers

Instead of joining as a participant, bot-free apps capture audio directly from your device. This allows for a more natural conversation flow, since no visible bot is in the meeting. It’s also a win for security, because much of the processing can happen locally—reducing risks associated with cloud storage or external data transfer.

Best for: Professionals and organizations that want discreet, secure, and seamless meeting transcription without interrupting the flow of discussion.

Trends in AI Note Taking for 2025 and Beyond

AI isn’t just a cool new thing anymore; it’s becoming a part of everyday jobs. A Grammarly 2023 survey found that 62% of employees want AI to handle meeting notes, and a third said it’s their #1 AI use case. Microsoft’s Work Trend Index shows 3 out of 4 knowledge workers already use AI tools, and the majority say it helps them save time (90%) and stay focused on meaningful work (85%). Translation? AI is freeing people from the busywork of note-taking so they can focus on strategy, creativity, and decision-making.

The market tells the same story. The AI note-taking market grew from $450M in 2023 and is forecasted to hit $2.5B by 2033 (source: Market Research Future).

AI note-taking will be as standard as email or Slack. It’s not just a “nice-to-have” anymore. It’s quickly becoming essential infrastructure for how teams record, recall, and act on information.

How We Ranked the Best AI Note-taking Apps in 2025

With dozens of apps for note-taking flooding the market, not all of them are worth your time or your data. To make this list of the best AI note takers, I relied on both hands-on testing and industry benchmarks. Each app was tested across multiple real-world scenarios: business meetings, online classes, brainstorming sessions, and one-to-one calls.

Here are the criteria I used to evaluate the best note-taking AI for 2025:

• Accuracy: every tool here can record and generate meeting summaries, but I looked closely at accuracy of meeting transcription, filler-word removal, speaker detection, and AI-powered summarization.
• Integration: I tested how well each note taking app integrated with popular platforms like Zoom, Microsoft Teams, and Google Meet. A top pick had to be versatile enough for hybrid workflows.
• Ease of use: a productivity tool should save time, not add it. Navigation, onboarding, and export options were weighted heavily.
• Ease of use: with sensitive meeting data at stake, I checked whether apps offered bot-free options, local processing, or encryption. This was critical for enterprise users.
• Free Trial: since the free trial option is important, I evaluated how generous each AI note taker’s free trial is, including transcription limits, meeting duration caps, and storage.
• Testing methods: very app listed here was personally tested by me in at least 3 different meeting types (team sync, client call, and lecture). My experience plays a major role in these AI note-taking app reviews.

Top 10 AI Note Taker Tools in 2025

The best AI note taking apps are: Krisp AI, Fireflies, Otter, Meetgeek, Granola, Fathom, Fellow, Jamie, Tactiq, and Supernormal.

Features	Krisp	Fireflies	Otter	Meetgeek	Granola	Fathom	Fellow	Jamie	Tactiq	Supernormal
Transcription
Real Time Transcription
Noise Cancellation
Accent Conversion
Speaker Recognition & Memory
Task, Decision & Topic Detection
AI Assistant
Supported Languages	17	100	4	50	10	28	92	100	63	60
AI Chat
AI Summaries
Mobile App

Krisp AI— Best Bot-Free AI Note Taking App for Meetings

Krisp is an AI-powered note-taking tool for meetings, letting professionals fully engage without the distraction of manual note-taking. It automatically transcribes, takes notes and summarizes meetings, removes background noise and integrates with popular productivity and CRM tools – making it one of the best AI note-taking apps for remote workers, frequent meeting attendees, and anyone collaborating in noisy or international teams.

Krisp AI chat is like having a smart assistant that understands your meetings and helps you get straight to what matters.

A Quick Look at How Krisp Works

Getting started with Krisp is simple. During my test, I installed the app, selected Krisp as my microphone and speaker in the meeting software ( tested for Zoom, Teams and Google Meet), and joined my call. From there, Krisp worked in the background, muting all the background noise.

After the meeting, I selected the meeting language and received my transcripts with accurate speaker identification in minutes. I generated notes afterwards and got all the key points in a few seconds – simple and time-saving!

Key Features 

• Bot-free meeting recording and accurate transcription
• AI-powered noise cancellation
• Clean meeting summaries with action items and key takeaways
• Krisp AI note taker Integrates with Zoom, Microsoft Teams, Google Meet, and more
• AI chat inside meeting notes
• Speaker identification for clear voice attribution
• Multilingual support
• Unlimited accent conversion, noise cancellation, notes and summaries in the free trial

Pros

Improves focus in noisy environments by fully removing background noise

Accurate and smooth transcription

Concise notes, summaries and action items after the meetings recordings

AI chat boosts collaboration and reduces follow-up friction

Speaker identification aids in fast scanning of notes

Language flexibility supports international conversations

Where Krisp isn’t ideal

Free trial gives access to the features for 7 days only

G2 Rating for 2025 September: 4.7/5 (Krisp reviews on G2)

Fireflies – Best AI Note-taking App for Team Collaboration

Fireflies is an AI meeting assistant that automatically records, transcribes, and summarizes conversations, making it the go-to tool for teams that need a single source of truth for their discussions. It’s built for managers, sales teams, and cross-functional collaborators who rely on shared notes and actionable follow-ups.

Quick Look at How Fireflies Works

You can invite the Fireflies bot (named “Fred”) to your meetings as a participant, or use its Chrome extension to start recording directly from your calendar. I invited the bot.

Once the meeting begins, Fred listens in, capturing everything that’s said. After the call, you’ll receive a full transcript and a smart summary in your team’s Fireflies workspace, where you and your colleagues can highlight key moments, add comments, and assign action items without ever leaving the platform.

Key Features

• Real-time transcription for Zoom, Google Meet, Teams, Webex
• AI summaries, action items, topic detection
• Integrations: Slack, Notion, HubSpot, Salesforce, Asana, CRMs
• “AskFred” AI assistant + smart search & analytics
• Mobile apps, Chrome extension, API access
• GDPR, SOC 2 Type II, HIPAA (higher tiers)

Pros

Collaboration features: highlight, comment, share

Broad integrations keep workflows seamless

Free plan: unlimited transcription + 800 minutes storage

Searchable archives for quick decisions

Analytics (sentiment, speaker talk time) add insights

Cons

Bot can join late or feel intrusive

G2 Rating for 2025 September: 4.6/5 (Fireflies reviews on G2)

Otter.ai – Best AI Note-taking App for Education & Training

Otter.ai is an AI meeting assistant that specializes in providing real-time transcription, making it an ideal tool for educational settings, training sessions, and any scenario where live captioning and instant notes are crucial. It’s one of the best AI note-taking apps for students, instructors, and professionals who need to capture information accurately as it happens.

Quick Look at How Otter AI Works

You can start using Otter.ai by having its “OtterPilot” join your scheduled video calls or by simply opening the mobile app or browser to start recording live conversations. As people speak during the call, Otter.ai instantly transcribes their words directly on your screen. After the meeting, you can review the transcript, use the AI Chat to ask some questions about the content, and get automated summaries with key points and action items, all accessible across your devices.

Key Features

• Real-time transcription in Zoom, Teams, Meet
• AI Chat + OtterPilot for summaries and action items
• Free plan: unlimited meetings, 300 minutes/month, 3 imports
• Cross-platform: web, iOS/Android, Chrome extension
• Paid plans expand to 1,200–6,000 minutes & CRM/SSO

Pros

Real-time transcription and summaries

AI Chat answers questions instantly

Multi-device support

Free tier good for light use

Supports English, French, Spanish

Cons

OtterPilot may seem intrusive in sensitive meetings, as its presence can disrupt conversation flow

G2 Rating for 2025 September: 4.4/5 (Otter reviews on G2)

Meetgeek – Best AI Note-taking App with Analytics

MeetGeek is an automated meeting recorder designed for teams and managers who want to track meeting productivity and outcomes. It goes beyond transcription to provide valuable analytics, making it ideal for sales, consulting, and project management teams focused on data-driven improvement.

Quick Look at How MeetGeek Works

MeetGeek works by automatically joining your scheduled video conferences as a participant. You simply connect your calendar, and it handles the rest. It records the meeting, transcribes it in real time, and almost instantly generates a summary. After the call, you can review the video, transcript, and key metrics, then share the most important clips and highlights directly to your team’s Slack, Notion, or other integrated apps.

Key Features

• Free plan: 5 hours transcription, 3-month storage
• AI summaries, highlights, action items
• Supports 60+ languages
• 7,000+ integrations via Zapier + Slack, Notion, Salesforce
• Chrome extension, iOS/Android apps, offline recording
• Enterprise-grade compliance: SOC 2, GDPR, HIPAA

Pros

Automated summaries & decision tracking

Huge integration ecosystem

Works across web, mobile, offline

Free plan includes summaries & search

Team-ready with custom bots and storage control

Cons

Advanced features (team spaces, templates) need paid plan

G2 Rating for 2025 September: 4.6/5 (MeetGeek reviews on G2)

Granola – Best Lightweight AI Note-taking App for Productivity

Granola is a minimalist AI notetaker designed for executives, consultants, and individual contributors who value discretion and polished outcomes over real-time features. It’s the ideal tool for anyone who just wants to have actionable write-ups instead of raw transcripts.

Quick Look at How Granola Works

Instead of a bot joining your call, the app captures audio directly from your device during meetings on Zoom, Teams, or other platforms. After the meeting, Granola processes the audio to create a transcript. You can then use its AI to instantly clean up the text or generate a polished, shareable “Writeup” based on your preferred template, all without ever storing your audio or video data.

Key Features

• Bot-free device-level capture (Zoom, Meet, Teams, Webex)
• AI “Writeups” polish rough notes into shareable docs
• Customizable meeting templates (standups, pitches, etc.)
• “Ask Granola” chat for instant queries
• Transcript text only—no audio/video storage
• Free trial: 25 meetings, AI chat, template access

Pros

Minimalist, bot-free experience

Polished summaries and writeups

Custom templates save time

Instant AI transcript cleanup

Great for execs who want actionable insights

Cons

Granola does not provide real-time transcription

G2 Rating for 2025 September: 5/5 (Granola reviews on G2)

Fathom – Best Free AI Note-taking App for Zoom Users

Fathom is an AI meeting assistant that automatically records, transcribes, and summarises calls, designed specifically for sales teams, recruiters, and consultants who need a reliable, no-cost solution. It stands out for its effortless setup and focus on helping users stay engaged in conversations without the distraction of note-taking.

Quick Look at How Fathom AI Works

Fathom is one of the best AI note-taking apps that’s incredibly straightforward. You simply install the free Zoom or Teams plugin and join your call as usual. Once the meeting starts, you click “Create Recording.” Fathom runs silently in the background, generating a real-time transcript. The moment you hang up, a full summary with key points, action items, and highlights is instantly available.

You can then share the entire summary or clip specific moments with a single click.

Key Features

• Auto transcription in Zoom, Meet, Teams (28 languages)
• Summaries & action items within 30 seconds
• “Ask Fathom” for instant Q&A from calls
• HubSpot CRM sync + Slack, Google Docs, Zapier
• Free plan: unlimited meetings, 5 AI summaries/month

Pros

Lightning-fast meeting summaries

CRM sync makes it ideal for sales teams

Ask Fathom removes need to replay calls

Flexible use on mobile & desktop

Free plan generous with unlimited transcriptions

Cons

Fathom does not offer real-time transcription.

G2 Rating for 2025 September: 5/5 (Fathom reviews on G2)

Fellow – Best AI Note-taking App for Structured Meetings

Fellow is a comprehensive meeting productivity platform designed for teams that want to structure their entire meeting lifecycle, from preparation to follow-up. It’s one of the best meeting note taking apps for managers, project leads, and revenue teams who value collaborative agendas, actionable outcomes, and a centralized hub for all me.

Quick Look at How Fellow Works

Fellow integrates directly into your workflow. Before a meeting, your team collaborates on a shared agenda within Fellow. When the meeting starts, Fellow’s AI co-pilot automatically joins your Zoom, Teams, or Meet call to record and transcribe the discussion. Fellow is one of the best note-taking apps that lets you check off agenda items and add notes in real time.

Afterward, the AI instantly generates summary and action items, which are saved in your team’s centralized library and can be synced to your CRM or project management tools.

Key Features

• Auto-joins Zoom, Meet, Teams as co-pilot
• AI notes, summaries, transcripts + centralized library
• Collaborative agendas, briefs, AI action items
• Integrations: HubSpot, Salesforce, Asana, Slack, Notion
• Supports 90+ languages, SOC 2 + GDPR/HIPAA compliant
• Centralized admin & access controls

Pros

Covers full meeting lifecycle (before, during, after)

“Ask Fellow” chatbot for instant queries

50+ integrations across CRMs and PM tools

Enterprise-grade compliance and admin tools

Multi-language support

Cons

Advanced CRM sync and templates require upgrade

G2 Rating for 2025 September: 4.7/5 (Fellow reviews on G2)

Jamie – Best AI Note-taking App for Concise Summaries

Jamie is designed for executives and professionals in Europe and beyond who prioritize data privacy and concise, accurate meeting outputs. It’s one of the best apps for note-taking for anyone attending meetings online or in-person who needs detailed, structured notes and summaries without the intrusion of a meeting bot.

A Quick Look at How Jamie Works

Jamie offers a discreet, bot-free experience. You simply start a recording from your computer or phone at the beginning of any meeting—whether it’s a video call or an in-person discussion. After the meeting, Jamie processes the audio and delivers a highly accurate transcript, a concise summary, action items, and speaker identification. You can then use the “Ask Jamie” AI assistant to query your notes or apply custom templates for specific industries.

Key Features

• Bot-free transcription, works online & in-person
• AI summaries, transcripts, action items, speaker ID
• “Ask Jamie” AI assistant with GPT-4 + Claude
• Custom templates & industry-specific terminology
• GDPR-compliant, EU hosting
• Free plan: 10 meetings/month, 30 minutes each

Pros

Bot-free & privacy-first

Accurate summaries and transcripts

Custom templates for workflows

Ask Jamie boosts follow-ups

GDPR/EU data hosting

Cons

No live transcription—only post-meeting notes

G2 Rating for 2025 September: 4.9/5 (Jamie reviews on G2)

Tactiq – Best AI Note-taking App for Google Meet & Teams

Tactiq is a Chrome extension that provides live transcription and AI-powered workflows directly within Google Meet, Zoom, and Teams. It’s perfect for sales teams, project managers, and anyone who needs instant meeting captions and the ability to turn discussions into actionable items like emails or tickets with a single click.

A Quick Look at How Tactiq Works

Tactiq is incredibly simple to use. After installing the Chrome extension, it automatically appears as an overlay in your supported video calls. It transcribes the conversation in real-time without a bot. You can then highlight any part of the transcript and use a smart action to generate a summary, create a Jira ticket, draft a follow-up email, or export the notes directly to Google Docs or Notion.

Key Features

• Live transcription for Zoom, Meet, Teams (no bot)
• AI summaries & action items on demand
• Smart AI workflows (emails, Jira tickets, etc.)
• Supports 30+ languages
• Chrome extension with export to Docs, Notion, Dropbox
• Free plan: 10 transcripts/month + 5 AI credits

Pros

Real-time transcription

AI workflows automate tasks fast

No bot—meetings flow naturally

Simple Chrome extension setup

Free plan good for testing

Cons

Pro plan pricey for midsize teams

G2 Rating for 2025 September: 4.5/5 (Tactiq reviews on G2)

Supernormal – Best AI Note-taking App for Startups

Supernormal is an AI notetaker built for the fast-paced, tool-heavy environment of startups. It focuses on automating meeting follow-ups with clean, structured notes and deep integrations into popular SaaS tools, all through a simple, bot-free recording process.

Quick Look at How Supernormal Works

Supernormal is one of the best note-taking AIs that works silently in the background. You grant it permission to access your microphone and it automatically detects when you join a Google Meet, Zoom, or Teams call. It records and transcribes the meeting without a bot. Minutes after you hang up, a summary appears in your Supernormal workspace, complete with a transcript, speaker labels, and action items.

You can then share the note via link or send it directly to Slack, Asana, or your CRM.

Key Features

• Bot-free capture for Google Meet, Zoom, Teams
• Speaker-labeled transcripts, AI summaries, action items
• “Ask Norma” AI assistant for instant Q&A
• Integrates with Asana, Slack, HubSpot, Salesforce, Zapier
• Free Starter: unlimited meetings, 1,000 min storage/user
• Paid plans: Pro & Business add unlimited storage, templates, automation

Pros

Bot-free and seamless capture

Clear, structured summaries with labels & actions

Wide integration support

Free plan generous with 1,000 minutes storage

Ask Norma AI chat adds search & context

Cons

Limited export formats—best for link sharing

G2 Rating for 2025 September: 4.4/5 (Supernormal reviews on G2)

Best AI Note-taking Apps by Use Case 

AI Note-taking Apps for Students

Best AI Meeting Notes Generators

AI Transcription and Summarization Tools

Pricing Comparison for AI Note-taking Apps (2025)

As of Sept 2025, the pricing for AI note-taking tools varies widely, with free plans offering different limits on transcription minutes, meetings, and AI-powered features, while paid plans start from as low as $7/month and go up to $47/month depending on the tool and plan tier.

Final Verdict: Which App For Note Taking Wins in 2025?

After weeks of testing, one thing is clear: there’s no single “best” AI note taking app for everyone. Each tool has its strengths—Fireflies for team collaboration, Fathom for sales, Supernormal for startups, and Jamie for quick summaries. But if you’re looking for a privacy-first, distraction-free experience, Krisp takes the crown.

Unlike bot-based tools, Krisp works quietly in the background, delivering accurate transcripts, record meetings, clean meeting summaries, and even removing background noise so you can focus. It’s GDPR-compliant, secure, and built for professionals who want AI-powered productivity without compromise.

With Krisp, you’ll stop worrying about missed details, messy notes, or noisy environments. Instead, you’ll get crystal-clear transcripts, structured action items, and smarter collaboration all in real time.

FAQs About AI Note Taking Apps

The post 10 Best AI Note-Taking Apps for Meetings in 2025 (Hands-On Reviews) appeared first on Krisp.

That’s why AI meeting note takers have become essential for busy professionals, especially those whose calendars are packed with meetings, leaving little room for anything else. 

With the right tool, you can focus on meaningful discussions while AI handles the note-taking for you. These smart AI assistants transcribe discussions, summarize key insights, and track action items so you can stay engaged without worrying about missing anything important.

But with so many options available, how do you choose the right one? We’ve tested and compared the best AI meeting note takers to see how well they actually perform. And in this article, we’ll break down the 5 top options, highlighting their key features, real-world use cases, and when they are the best fit for your workflow.

Key Takeaways

After experimenting with multiple AI note-taking tools, here are our biggest takeaways to help you choose the best one for your needs:

• AI meeting note-takers boost productivity by automating transcription, summaries, and action item tracking—making meetings more efficient.
• Krisp worked best for remote teams, with noise cancellation, call recording, and AI-powered chat improving meeting clarity and documentation.
• Otter.ai proved ideal for collaborative teams, allowing shared, editable transcripts and seamless Google Calendar integration.
• Fireflies.ai stood out for sales teams, with its CRM integrations and AI-generated action items streamlining client call follow-ups.
• tl;dv was a game-changer for asynchronous teams, enabling quick access to timestamped highlights without watching entire meetings.
• Fathom emerged as the best free AI note-taker, offering unlimited recording and automated summaries with no premium cost.
• Key factors in choosing the right tool include transcription accuracy, integrations, security compliance, and pricing.
• Advanced features like AI-driven insights and call recording (found in Krisp and Fireflies.ai) add significant value for tracking meetings effectively.
• For security-conscious users, GDPR, HIPAA compliance, and encryption should be a top priority when selecting an AI note-taker.
• The best tool depends on your workflow, whether you need it for team collaboration, client interactions, or personal productivity.

Quick Look at 2025’s Best AI Meeting Note Takers

1. Krisp AI Meeting Assistant – Best AI Meeting Note Taker for Clear Calls and Follow-Ups

Krisp is an advanced AI meeting assistant that improves productivity by providing real-time transcription, automatic summaries, AI-powered noise cancellation, call recording, and AI chat within meeting notes. The AI meeting note taker lets users to revisit full conversations and interact with AI-powered insights directly inside their meeting notes.

Krisp AI Meeting Assistant

“4.7” out of 5 stars

Key features

• Real-time transcription captures everything to access after the call.
• Noise cancellation removes background distractions.
• Meeting summaries highlight important action items.
• Integration with popular video conferencing apps.
• Call recording enables users to revisit full conversations.
• AI chat within meeting notes allows interactive insights and follow-ups.
• Speaker identification helps differentiate voices in conversations.
• Supports multiple languages for transcription.

Pros

• Enhances focus during remote meetings.
• Accurate,free and unlimited AI-powered transcription for professionals.
• New call recording feature helps teams keep audio and screen records of discussions.
• AI chat within meeting notes improves post-meeting follow-ups.
• Speaker identification makes reviewing discussions easier.
• Supports multiple languages, useful for global teams.

Cons

• Some features are premium-only.
• Focused primarily on meeting-based notes rather than general voice recordings.
• Requires internet access for AI features to function.

Using Krisp in our own meetings, we have been enjoying cooperation without distractions and with more efficient workflows. Let’s go over the Krisp benefits that our team highlighted.  

• Noise-free discussions: The AI-powered noise cancellation ensures clear communication, even when team members are working from coffee shops or shared spaces.
• Automatic meeting notes: The real-time transcription captures every conversation accurately, preventing key ideas from getting lost.
• Call recordings for reference: After the meeting, team members can go back and listen to specific discussions instead of relying on incomplete personal notes.
• AI-powered chat for instant insights: The built-in AI chat allows them to ask questions within the meeting notes, such as “What was the deadline for the new campaign?”, and get an instant response based on the transcript.

This workflow saves time, reduces miscommunication, and ensures follow-ups are handled efficiently, making Krisp a valuable tool for teams managing multiple projects.

2. Otter.ai – Best AI Meeting Note Taker for Collaborating

Otter.ai provides live transcription and automated summaries, making it easy for teams to capture and share meeting notes. It integrates with Google Calendar and Zoom, ensuring that every discussion is documented for later review.

Otter.ai

“4.3” out of 5 stars

Key features

• Live transcription with speaker identification.
• AI-generated summaries and keyword highlights.
• Syncs with Zoom and Google Calendar for automated note capture.
• Searchable transcripts for easy reference.
• Collaboration tools allow team members to edit and comment on notes.
• Supports mobile and desktop usage for flexible access.

Pros

• Great for teams that need collaborative meeting notes.
• User-friendly interface with strong transcription accuracy.
• Integrates well with popular work tools like Google Calendar.
• Good search functionality for finding key meeting points.

Cons

• Limited free-tier transcription hours.
• Struggles with accuracy in noisy environments.
• Doesn’t offer call recording.
• Lacks AI-driven action item tracking.

To test Otter.ai, we used it during our weekly stand-up meetings to track feature updates, bug fixes, and project progress. Our goal was to see how well it could streamline our note-taking and collaboration. Here’s what we found:

• Live collaboration: They edit and comment on the notes together to refine details.
• Automated summaries: The AI highlights key discussion points, reducing the need for manual summaries.
• Easy searchability: The team can find past discussions instantly by searching for keywords.

3. Fireflies.ai – Best AI Meeting Note Taker for Sales and Customer-Facing Teams

Fireflies.ai is an AI-powered meeting assistant that records, transcribes, and organizes conversations. It is especially useful for sales teams, offering built-in integrations with CRM tools to track client interactions and streamline follow-ups.

Fireflies.ai

“4.8” out of 5 stars

Key features

• AI-powered transcription with searchable meeting notes.
• Speaker identification for clear conversation tracking.
• Integrates with CRM tools like HubSpot and Salesforce.
• Automated action item detection.
• Call recording for detailed meeting reviews.
• Keyword tagging for fast retrieval of important details.

Pros

• Great for sales teams managing multiple client meetings.
• CRM integrations simplify lead tracking and follow-ups.
• Helps sales teams review and improve pitches.
• Captures and organizes customer feedback effectively.

Cons

• Requires manual corrections for complex conversations.
• Some advanced analytics features are locked behind premium plans.
• Interface can be overwhelming for new users.
• Limited offline capabilities.

To test Fireflies.ai, we used it during client calls to see how well it could capture key details and streamline follow-ups. Since sales teams often rely on accurate documentation and quick access to action items, we wanted to assess how effectively Fireflies.ai could support these needs. Here’s what we found:

• Seamless CRM integration – Meeting notes and action items were automatically synced to Salesforce, making it easier to track client interactions without manual data entry.
• Call recordings for detailed reviews – Sales reps could revisit past meetings to refine their approach and ensure no important details were missed.
• AI-generated action items – Instead of listening to full conversations, sales managers could quickly scan key takeaways and next steps, improving decision-making and follow-ups.

We found that Fireflies.ai is a strong choice for sales teams managing multiple client meetings, offering a time-saving, AI-driven approach to capturing and organizing sales calls.

4. tl;dv – Best AI Meeting Note Taker for Async Teams and Meeting Highlights

tl;dv is designed for teams that work across different time zones and prefer to review only the most relevant parts of meetings. It provides AI-generated transcripts with timestamped highlights, allowing users to skip to key moments instead of watching entire recordings.

tl;dv

“4.7” out of 5 stars

Key features

• Timestamped highlights for quick navigation.
• AI-powered meeting summaries for fast reviews.
• Works with Zoom and Google Meet.
• Asynchronous-friendly for remote teams.
• Lets users tag colleagues in meeting highlights.
• Integrates with Slack and Notion for streamlined documentation.

Pros

• Saves time by surfacing only the most relevant meeting moments.
• Perfect for async collaboration without requiring full meeting attendance.
• Integrates with workflow tools like Slack and Notion.
• Great for teams spread across different time zones.

Cons

• Limited customization options for summaries.
• Not ideal for real-time collaboration during meetings.
• Doesn’t offer speaker identification like some competitors.
• Best suited for Google Meet and Zoom, with fewer integrations for other platforms.

To test tl;dv, we used it during our global team meetings, where members across different time zones couldn’t always join live. Our goal was to see how well it could help asynchronous collaboration and make meetings more accessible for those who couldn’t attend. Here’s what we found:

• Automated transcripts with key highlights – tl;dv automatically generated meeting transcripts and highlighted key moments, making it easy to review important discussions without watching the full recording.
• Tagging team members in relevant moments – Instead of asking everyone to sit through the entire meeting playback, we could tag specific team members in key sections, directing them straight to the parts that mattered most.

From our experiment, we found that tl;dv is a good solution for async teams, allowing members to stay informed without disrupting their schedules, making meetings more efficient and accessible.

5. Fathom – Best Free AI Meeting Note Taker

Fathom is a free AI-powered meeting assistant that automatically records and summarizes key takeaways. With its simple interface and compatibility with major video conferencing platforms, it is an excellent choice for individuals and small teams.

Fathom

“5” out of 5 stars

Key features

• Automatic call summaries with key insights.
• AI-powered action item detection for follow-ups.
• Works with Zoom, Google Meet, and Microsoft Teams.
• Free to use with unlimited recordings.
• Searchable transcripts for reviewing past discussions.
• Shareable meeting recaps with team members.

Pros

• Best free AI meeting note-taking solution available.
• Easy to use with instant meeting insights.
• No cost barrier makes it accessible for small teams and freelancers.
• Helps track action items without manual note-taking.

Cons

• Limited advanced features compared to paid alternatives.
• No integrations with CRM or project management tools.
• Doesn’t offer speaker identification like some competitors.
• Can struggle with very technical jargon or industry-specific terms.

One of our colleagues, who works as a freelancer managing multiple client projects, tested Fathom to see how well it could handle meeting notes without the need for a premium subscription. Here’s what he found:

• Automatic summaries of client calls – Fathom eliminated the need for manual note-taking by generating clear, structured summaries after each meeting.
• Searchable transcripts for quick reference – Instead of scrolling through long recordings, they could instantly find key project details by searching for specific keywords.
• Free unlimited recordings – Unlike many AI note-taking tools with storage limits, Fathom allowed them to record and revisit as many meetings as needed without worrying about running out of space.

From his experience, we found that Fathom is a reliable choice for freelancers who need reliable, AI-powered meeting notes without additional costs, helping them stay organized and focused on client work.

How to Choose the Best AI Note Taking App For Meetings

When testing and comparing AI meeting note-takers, we followed a set of key criteria to assess their effectiveness. Now, we’re sharing these tips to help you choose the best option for your workflow, just as we did during our hands-on experiments. Follow these steps to find the AI note-taker that fits your needs.

Step 1: Identify Your Primary Use Case

Start by defining what you need from an AI note-taking tool. Different tools are designed for different purposes.

Step 2: Compare Transcription Accuracy and Feature

Not all AI transcription tools provide the same accuracy or features. Consider: 

• Call recording – Review full meetings later (Krisp, Fireflies.ai)
• AI-powered summaries – Extract key points quickly (Krisp, Otter.ai)
• Noise cancellation – Ensure clear audio in any environment (Krisp)
• Speaker identification – Differentiate voices for better clarity (Fireflies.ai)
• Keyword tagging & search – Retrieve key details fast (Fireflies.ai)
• Multilingual support – Useful for global teams (Krisp)

If your meetings involve technical discussions or multiple speakers, Krisp and Fireflies.ai offer advanced AI-powered accuracy to improve note quality.

Step 3: Check Integration Capabilities

Your AI note-taker should fit into your existing workflow. Look for integrations with:

• Video conferencing apps – Zoom, Google Meet, Microsoft Teams
• Project management tools – Notion, Trello, Asana
• Communication platforms – Slack, Microsoft Teams
• CRM software – HubSpot, Salesforce (useful for sales teams)

If team collaboration is a priority, Otter.ai (Google Calendar sync) or Fireflies.ai (CRM integration) might be the best fit.

Step 4: Evaluate Pricing and Free Plan Limitations

Many AI note-takers offer free plans, but they often come with restrictions like limited transcription hours or missing premium features. Compare pricing based on your usage:

Step 5: Consider Security and Compliance

If your meetings involve sensitive information, make sure your AI note-taker meets security and compliance standards. Look for:

• End-to-end encryption – Protects your meeting recordings
• GDPR & HIPAA compliance – Ensures privacy for regulated industries
• On-premise or cloud storage options – Keeps meeting data secure

For enterprise-level security, Krisp and Fireflies.ai provide strong encryption and compliance measures.

Step 6: Test & Choose the Best Fit for Your Workflow

The best way to find the right AI note-taker is to test it out.

• Start with a free trial to explore features
• Compare accuracy and ease of use across different tools
• See how well it integrates with your existing platforms
• Upgrade to a premium plan if advanced features are needed

What Is the Best AI Note Taking App for You?

Now that you’ve seen what each tool can do, it’s easier to figure out what fits your workflow. Some apps focus on accuracy, some on summaries, and others on collaboration. The best AI note taking app should be the one that helps you stay organized and makes meetings easier to follow and review.

FAQs

The post The 5 Best AI Meeting Note Takers in 2025 appeared first on Krisp.

These tools leverage artificial intelligence to extract essential information while preserving context and clarity. By eliminating unnecessary details, they help users quickly grasp the most crucial takeaways from various sources, improving productivity and efficiency. A well-structured meeting recap email ensures that all participants stay aligned on key takeaways, decisions made, and next steps, while objective summaries provide factual insights from discussions or reports. AI-powered summary generators can assist in crafting concise and accurate recaps by automatically extracting key discussion points and action items, eliminating the need for manual note-taking and ensuring consistency and accuracy.

This article explores some of the best meeting summary generators available today, highlighting their features, pros, and cons. One standout option is Krisp’s AI Meeting Assistant, which not only provides high-quality meeting summaries but also enhances virtual meeting experiences with AI-generated notes, actionable insights, and seamless integrations with popular conferencing platforms. Read on to discover which AI-powered summarization tool best fits your needs.

1. Krisp AI Meeting Assistant – Best for Meeting Summaries

Krisp AI Meeting Assistant is an industry-leading tool that goes beyond just generating summaries—it enhances virtual meetings with noise cancellation and AI-driven transcription. Krisp automatically records meetings and transcribes your conversations, generating concise AI Meeting Notes that capture key discussion points, action items, and decisions.

Key Features:

• Real-time transcription and AI-generated meeting summaries
• Action items and highlights for quick decision-making
• Integration with popular meeting platforms like Zoom, Google Meet, and Microsoft Teams for note taking.
• Background noise removal for distraction-free meetings
• Smart AI-generated insights to improve meeting productivity
• Cloud storage and easy access to previous meeting summaries

2. QuillBot Summarizer – Best for AI-Powered Text Summarization

QuillBot is a widely recognized AI-driven tool that helps users generate high-quality summaries from articles, research papers, and reports. It allows you to choose between key sentence extraction and paragraph-mode summarization.

Key Features:

• AI-powered text compression
• Customizable summary length
• Integration with writing tools like Microsoft Word and Google Docs
• Free and premium versions available
• Built-in paraphrasing tools for improved readability
• Chrome extension for instant summarization while browsing

Cons:

• Free version has a word limit
• Premium subscription required for advanced features
• Occasionally changes the context of complex texts

3. Resoomer – Best for Academic Research Summaries

Resoomer is a powerful summary generator designed specifically for students and researchers. It extracts the main ideas from long-form content and condenses them into brief, readable sections.

Key Features:

• Summarizes in multiple languages
• Browser extension for quick summarization
• Ideal for academic articles and legal documents
• Detailed analysis of key concepts and themes
• Option to generate multiple summary formats (brief or detailed)

Cons:

• Struggles with complex sentence structures
• Web-based only, no desktop or mobile app
• Can overlook critical points in highly technical documents

4. SMMRY – Best for Simple, No-Frills Summarization

SMMRY is an easy-to-use tool that helps summarize text by focusing on key points and eliminating fluff. It’s particularly useful for summarizing news articles and long blog posts.

Key Features:

• Upload documents or paste text for summarization
• Adjustable summary length
• Free to use with no sign-up required
• Keyword highlighting for quick reference
• Minimalistic and distraction-free interface

Cons:

• Limited AI sophistication compared to competitors
• No API or integrations available
• Struggles with nuanced or abstract content

5. TLDR This – Best for News and Blog Summaries

TLDR This is a summary tool designed to condense news articles, blog posts, and reports into bite-sized takeaways. It uses advanced AI to maintain the essence of the original content while eliminating unnecessary details.

Key Features:

• Browser extension for quick access
• AI-powered text summarization
• Supports PDF and article summarization
• Sentence ranking algorithm to prioritize key points
• Mobile-friendly interface for on-the-go use

Cons:

• Free version has limited features
• Occasionally misses important context
• AI can over-simplify content, losing depth

6. SummarizeBot – Best for Multi-Format Summarization

SummarizeBot is an AI-driven tool that can summarize various content types, including text, documents, and audio files. It’s particularly useful for professionals dealing with large amounts of data.

Key Features:

• Works with PDFs, Word documents, and audio files
• AI-powered keyword extraction
• Supports multiple languages
• Blockchain-based data security
• API access for integration with enterprise solutions

Cons:

• Requires API key for full functionality
• Slower processing times for large files
• Limited free version with restricted functionality

7. Scholarcy – Best for Academic Papers and Research Articles

Scholarcy is an AI tool specifically designed for researchers and students. It creates quick, digestible summaries of academic papers, making research more efficient.

Key Features:

• Summarizes research papers into key points
• Provides highlighted key facts
• Integrates with reference management tools
• Auto-generates flashcards for studying
• Citation extraction for easy reference management

Cons:

• Struggles with older or scanned PDFs
• Limited free version
• Requires high-quality inputs for optimal results

8. Notion AI – Best for Team Collaboration and Note Summarization

Notion AI is a built-in summarization tool within the Notion workspace, making it ideal for teams working on collaborative projects. It automatically condenses meeting notes, project updates, and articles.

Key Features:

• AI-powered note summarization
• Integrated with Notion’s collaborative platform
• Supports brainstorming and content generation
• Can auto-generate tasks and summaries based on team discussions
• Seamless integration with Notion’s existing project management tools

Cons:

• Only available within Notion
• Requires a Notion subscription
• Limited control over summary output structure

Final Thoughts

The best summary generators offer different features based on your specific needs—whether you need academic paper summaries, meeting recaps, or blog post condensations.

For professionals, Krisp stands out as a top-tier solution for meeting transcriptions and AI-powered note-taking.

No matter which tool you choose, AI summarization is an invaluable asset in today’s fast-paced world, helping you process information more efficiently and stay ahead in your field.

FAQs

The post The Best Summary Generators to Save Time and Boost Productivity appeared first on Krisp.

For virtual meetings, it’s important to leverage innovative tools like Krisp, which enhance meeting productivity through features such as meeting recording, transcription, note summarization, action item generation, and much more. With these innovative tools handling the technical aspects of the meeting, you can focus on the “human” side—meaning, the collaboration, creativity, and communication that drive results.

What Are Meeting Reflections? 

Meeting reflections are defined as the practice of reviewing and analyzing a meeting once it’s completed. The goal of meeting reflections is to highlight what went well and identify areas for improvement. This is a valuable practice for making meetings more effective and achieving company goals, one step at a time.

It’s important to understand that meeting reflections aren’t about simply criticizing the meetings. Rather, they offer a chance to acknowledge the positive aspects and make them even better. Sometimes, meetings can unintentionally turn into lengthy chats with little to show for it, even though you may not realize it in the moment. However, by treating the meeting as an object of analysis, you can uncover flaws that need attention and work on improving future sessions.

Why Are They Important?

Meeting reflections are an important part of every team, as they are directly linked to the efficiency of meetings and overall team success. Here’s why they are essential:

• Identify areas for improvement: By reflecting on past meetings, teams can pinpoint what worked well and what didn’t, allowing for continuous improvement.
• Celebrate successes and acknowledge individual contributions: Recognizing achievements boosts morale and motivates the team to keep performing at a high level.
• Enhance team communication and collaboration: Reflections help identify communication gaps and improve how team members work together.
• Increase productivity in future meetings: With a clear understanding of what makes meetings effective, teams can streamline future sessions for better outcomes.
• Foster a culture of continuous learning and growth: Regular reflections encourage teams to keep evolving and improving, both individually and collectively.

Meeting reflections are an invaluable practice for teams that strive for peak performance and are always seeking ways to improve. Understanding the importance of meeting reflections and incorporating them into your routine is the first step toward achieving long-term success and fostering a productive, efficient work environment.

Types of Meeting Reflections

1. Team Meeting Reflections

Team meetings are a frequent practice for every team, whether virtual or in-person, and they make up a significant portion of working time. To make the most of these meetings, it’s crucial to conduct team meeting reflections after every session. Reflecting on meetings helps evaluate their efficiency and identifies areas for improvement. Consider asking yourself the following questions to assess the effectiveness of a team meeting:

• Did everyone participate and contribute?
• Was the agenda followed, and were key decisions made?
• Was there clarity in the action items and next steps?

The goal is to have organized, focused, and efficient meetings that align with the team’s goals and lead to actionable outcomes.

2. Meeting Opening Reflections

The opening of a meeting can set the tone for the entire session. That’s why it’s important to approach the start of a meeting thoughtfully. For example, starting with icebreaker games or creating a comfortable environment where everyone feels at ease can enhance engagement. A positive and engaging opening sets the stage for a productive meeting. To assess your meeting openings, consider these questions:

• Was the purpose of the meeting clearly stated?
• Was there an effective icebreaker or engaging start?
• Did the opening help establish the right mood and focus?

A well-executed opening can make a significant impact on the overall flow and success of the meeting.

3. Positive Meeting Reflections

Encouraging your team and recognizing their contributions can drastically improve meeting outcomes. Highlighting the positive aspects of a meeting can help create a more motivated and appreciated team. When employees feel valued, their performance improves, and they are more likely to contribute effectively in future meetings. Here are some aspects to focus on in positive meeting reflections:

• Good participation from all members.
• Productive discussions that led to actionable outcomes.
• Effective time management and staying on topic.

By emphasizing the positive aspects, participants will feel recognized and motivated, leading to better participation and a more positive atmosphere in future meetings.

4. Funny Meeting Reflections

Humor is a great way to break the ice in both professional and personal relationships. People relax when they laugh, and the one telling the jokes often feels euphoric. For meeting reflections, adding a touch of humor can be especially helpful, particularly when the majority of team members are shy. Funny meeting reflections might include:

• Humorous moments during the meeting that led to a new idea.
• Light-hearted observations about team interactions.
• Acknowledging funny misunderstandings or inside jokes that made the meeting enjoyable.

Injecting humor into your meeting reflections can create a more relaxed atmosphere, making it easier for everyone to participate and connect.

5. Short Meeting Reflections

Unfortunately, many teams struggle to find time for lengthy meetings, let alone for detailed reflections. In these cases, short meeting reflections can be a lifesaver. Since time is limited, it’s important to keep the reflection focused on the most important points. For these reflections, consider asking:

• What were the key decisions made?
• What are the immediate next steps?
• How can we improve for the next meeting?

By keeping reflections concise and focused, teams can quickly get back to work while still gaining valuable insights for future improvements.

How To Conduct Effective Meeting Reflections 

How do you know if your meeting reflections are efficient and serving your goal? Here are some steps you can include in your practice to ensure you’re doing it right and getting the most out of it.

Schedule separate time for meeting reflections: Dedicate a few minutes specifically for this practice and focus solely on analysis. Your team members should know beforehand and be prepared for reflections.

Use structured questions: Don’t treat this practice as a casual chat between friends. Instead, have questions prepared in advance. You can create a list of questions to use each time, and adapt them as needed. Here are some common questions used in meeting reflections:

• What did we accomplish during this meeting?
• What could we have done differently?
• How can we improve next time?

Encourage open communication: To make progress, create an atmosphere where every team member feels comfortable speaking. This will lead to better outcomes and more productive reflections.

Don’t forget to celebrate: Celebrate successes whenever you can. This will boost team spirit and morale, making your reflections more positive and motivating for everyone involved.

More Effective Meeting Reflections with Krisp 

Nowadays, team meetings, brainstorming sessions, and other collaborations are predominantly held virtually. While virtual meetings are essential for international and remote teams, they also serve as a time-saving solution for traditional teams. Krisp is a game-changer for virtual meetings, offering a powerful solution to one of the biggest challenges of virtual communication—background noise.

A noisy environment can disrupt the flow of a meeting, leading to unclear communication, misunderstandings, and potentially poor outcomes. Krisp eliminates all types of noise—whether it’s traffic, children playing, or electronic devices—ensuring clear and focused communication for both speakers and listeners.

But Krisp offers much more than noise cancellation. It provides a suite of meeting productivity tools that are invaluable for team meetings, brainstorming sessions, and post-meeting reflections. For instance, the meeting recording feature allows you to revisit important discussions for analysis, ensuring no critical detail is missed. Additionally, meeting summarization saves time by condensing the content of a meeting into key takeaways, eliminating the need to watch the entire recording.

The AI Meeting Assistant handles the technical aspects of your meetings so you can focus on the human side—engaging, analyzing, and collaborating effectively. By utilizing AI note-taking feature of Krisp, your virtual meetings become seamless and productive.

Whether your team needs note taking in Google Meet, Zoom or MS Teams, the experience stays consistent—clear discussions, organized notes, and smoother problem-solving.

Conclusion 

Meeting reflections are an essential step in ensuring teams work smarter, not harder. By taking the time to evaluate what went well and what could be improved, teams can unlock their full potential, fostering better communication, sharper decision-making, and more productive outcomes.

This process doesn’t have to be complicated—structured questions, celebrating wins, and identifying areas for growth can go a long way. Tools like Krisp make it even easier by handling the technical challenges of virtual meetings, allowing teams to focus on the conversations and insights that truly matter.

By making meeting reflections a regular part of your routine, you’re not just improving individual sessions—you’re building a culture of continuous improvement that can drive long-term success. Start small, stay consistent, and watch how impactful this practice can become.

FAQ 

The post Meeting Reflections: A Complete Guide appeared first on Krisp.

What’s the secret to solving complex challenges effectively? It starts with a well-defined problem statement. A problem statement acts as a guiding framework, clarifying the issue, its impact, and the desired outcome.

Whether you’re developing a new product, improving processes, or aligning teams, crafting a strong problem statement ensures everyone understands the core issue and works toward a common goal. In this article, we’ll explore what makes an effective problem statement, the key elements to include, and common mistakes to avoid.

By mastering this skill, you’ll set the foundation for focused, collaborative, and impactful problem-solving in any situation.

Key Takeaways

• Problem statements are essential for identifying and addressing core issues in any project, ensuring clarity and alignment.
• A strong problem statement includes five key elements: the problem, context, who it affects, the impact, and the goal.
• Common mistakes, such as being too vague, focusing on symptoms, or including solutions, can undermine the effectiveness of a problem statement.
• Writing an effective problem statement involves clearly defining the issue, explaining its impact, setting measurable goals, and keeping it concise.
• Problem statements are valuable in various scenarios, from product development to team collaboration and process improvement.
• Krisp enhances problem-solving collaboration with tools like noise cancellation, meeting transcriptions, and AI-powered summaries, making team discussions more productive.
• Avoiding common pitfalls and following a structured approach ensures that problem statements drive actionable, results-oriented solutions.

What Is a Problem Statement?

A problem statement is a concise description of an issue or challenge that needs to be addressed. Think of it as the foundation for effective problem-solving—clarifying what’s wrong, why it matters, and setting the stage for finding a solution.

At its core, a well-written problem statement helps teams align on the issue they’re tackling. It prevents misunderstandings, keeps everyone focused, and ensures resources are directed toward solving the right problem.

A well-crafted problem statement typically includes 5 key elements:

1. The Problem – Clearly describe the issue or gap that needs attention. What’s not working?
2. The Context – Provide background information to give the problem meaning. Why is this an issue now?
3. Who It Affects – Identify the people, teams, or systems impacted by the problem.
4. The Impact – Explain why solving this problem is important. What are the consequences of inaction?
5. The Goal – Define the desired outcome or what success looks like once the problem is resolved.

How To Write an Effective Problem Statement

Crafting a problem statement requires structure and focus to ensure it effectively sets the stage for problem-solving. Follow these four steps to create a clear and actionable problem statement:

Step 1: Define the problem clearly (Who, What, Why).

Start by describing the problem in simple terms. Identify:

• Who is affected by the problem.
• What the problem is.
• Why it’s an issue that needs to be addressed.

Example:

• Who: “Our customer service team.”
• What: “Struggles to resolve customer inquiries within the promised 24-hour timeframe.”
• Why: “This is leading to negative feedback and reduced customer retention.”

Step 2: Describe the problem’s impact.

Explain the consequences of the problem to emphasize why it’s critical to address. Consider how it affects performance, stakeholders, or outcomes.

Example:

“Due to delayed responses, we’ve seen a 15% increase in customer churn over the past three months, impacting revenue and brand reputation.”

Step 3: Identify the goals of solving the problem.

Outline the desired outcome. What does success look like once the problem is resolved? This ensures the team has a clear target to aim for.

Example:

“The goal is to reduce response times to under 24 hours, improving customer satisfaction scores by at least 20% within the next quarter.”

Step 4: Be concise and focused.

Avoid including unnecessary details or veering off-topic. A strong problem statement is clear, specific, and to the point.

When To Use Problem Statements?

A problem statement is a critical tool for situations where clarity and focus are needed to address challenges effectively. Here are examples of situations where a problem statement can be invaluable:

1. When Teams Are Struggling with Alignment

In collaborative environments, teams can sometimes have different interpretations of what the problem actually is. A problem statement helps unify perspectives, ensuring everyone is on the same page.

Situation Example:

A cross-functional team is debating why a product isn’t performing well. Sales thinks it’s due to pricing, while marketing believes it’s due to poor positioning. A problem statement bridges the gap by clearly defining the issue: “Our flagship product has seen a 30% decline in sales over the past quarter, primarily due to negative customer feedback about its value compared to competitors.”

2. When Decision-Making Feels Scattered

Without a clear understanding of the problem, decision-making becomes reactive and inconsistent. A problem statement narrows the focus and prioritizes the most pressing issues.

Situation Example:

In a fast-paced company, leaders are jumping from one fire to another. Instead of chasing symptoms like missed deadlines or unhappy clients, a problem statement pinpoints the core issue: “Our project delays are caused by inconsistent resource allocation, with 50% of team members reporting overwork and unclear priorities.”

3. When Resources Are Limited

When time, money, or manpower are limited, a problem statement ensures resources are directed toward solving the most critical issues.

Situation Example:

A small startup with a tight budget needs to decide where to focus its efforts. A problem statement helps prioritize: “Our customer support team is receiving 20% more inquiries than they can handle, leading to delayed responses and negative reviews. Addressing this will improve customer satisfaction and retention.”

4. When Teams Are Stuck in Brainstorming

If brainstorming sessions lead to lots of ideas but no actionable direction, a problem statement can provide focus. It outlines the specific challenge to be solved, guiding creativity.

Situation Example:

A product design team is stuck generating endless ideas but none that solve the core issue. A problem statement shifts the focus: “Users are dropping out during onboarding because the steps are unclear, leading to a 40% decrease in app adoption.”

5. When Stakeholders Need Buy-In

When presenting to leadership or external stakeholders, a problem statement builds a strong case by framing the issue clearly and showing its importance.

Situation Example:

A marketing team needs approval for a new campaign but lacks data to support their request. A problem statement like “Our current campaign has underperformed by 15%, failing to attract leads in the 25-35 age group due to a lack of targeted messaging,” creates a clear argument for change.

6. When Reviewing Progress or Setting Goals

A problem statement acts as a baseline for tracking improvements and setting future goals. It ensures measurable progress.

Situation Example:

A customer service team wants to measure the success of new tools implemented. Their original problem statement—“It currently takes 14 days to resolve customer complaints, which has led to a 25% drop in satisfaction scores,”—provides a reference point for evaluating whether the new process has worked.

Why Do You Need Problem Statements?

Problem statements are more than just a formality—they are a crucial tool for driving clarity, focus, and actionable solutions in any project or initiative. Here’s why they’re essential:

1. Create Clarity

Problem statements help define the issue in clear terms, eliminating ambiguity. When everyone understands the problem, it’s easier to align on a solution.

Example: Instead of saying, “Our sales numbers are low,” a problem statement like “Our Q1 sales dropped by 20% due to a lack of leads in the technology sector” offers a clearer direction for addressing the issue.

2. Align Teams and Stakeholders

They provide a shared understanding of the issue, ensuring that all team members and stakeholders are on the same page. This alignment minimizes confusion and keeps everyone focused on the same goal.

Example: In a cross-functional collaboration project, a problem statement ensures that marketing, sales, and product teams understand their roles in solving the problem.

3. Focus on the Root Cause

Without a clear problem statement, it’s easy to waste time addressing symptoms rather than the actual issue. A good problem statement forces you to dig deeper and identify the root cause. This way you can avoid miscommunication at work.

Example: Instead of tackling missed deadlines by adding more resources, a problem statement like “Our project delays stem from unclear task assignments and shifting priorities” leads to more effective process improvements.

4. Drive Efficient Problem-Solving

A well-crafted problem statement narrows the focus and prevents wasted effort on irrelevant solutions. It ensures teams work smarter, not harder.

Example: With a clear problem statement, a software team can focus on fixing a bug that affects a key feature, rather than making unnecessary updates elsewhere.

5. Facilitate Measurable Outcomes

Problem statements clearly define what success looks like, making it easier to measure progress and results. This helps teams stay accountable and ensures they deliver value.

Example: A statement like “Reduce onboarding time from 10 days to 5 days by automating document processing” provides a tangible goal to track.

6. Improve Communication

By articulating the problem in a structured way, problem statements enhance communication across teams, especially during meetings or brainstorming sessions.

Example: Instead of vague discussions, a problem statement ensures everyone understands the issue and contributes meaningful ideas.

Examples of Well-Written Problem Statements

Below are four detailed examples of problem statements, each incorporating the five key elements: the problem, the context, who it affects, the impact, and the goal. These examples provide depth and clarity to guide decision-making and problem-solving effectively.

Example 1: Product Development

• The Problem: Our mobile app experiences a significant drop-off rate during the onboarding process, with many users not completing their account setup.
• The Context: Analytics data shows that 35% of users abandon the app within the first three steps of onboarding. Customer feedback highlights that the process feels confusing and overly complex, with unnecessary steps creating friction.
• Who It Affects: New users attempting to sign up and engage with the app for the first time. This impacts their initial experience and willingness to continue using the product.
• The Impact: The high drop-off rate has led to a 20% decrease in user retention within the first week, hindering the company’s ability to build a loyal user base. This, in turn, slows down revenue growth from subscription-based services tied to active users.
• The Goal: Redesign the onboarding process by simplifying the steps, implementing clearer instructions, and reducing friction. Aim to increase onboarding completion rates by 20% and improve overall retention by 15% within the next quarter.

Example 2: Business Strategy

• The Problem: Our flagship product is losing revenue in the Southeast market, with a significant drop in sales over the past six months.
• The Context: Competitor analysis reveals that similar products are being sold at 10% lower prices. Additionally, customer surveys indicate that our product’s unique value proposition is not well-communicated, leading to perceptions of lower value compared to alternatives.
• Who It Affects: Our primary customer base in the Southeast region, consisting of small and medium-sized businesses that are highly price-sensitive.
• The Impact: This has resulted in a 12% revenue loss from the Southeast market, jeopardizing the company’s market leadership position and profitability in the region.
• The Goal: Conduct a thorough pricing review and introduce a competitive pricing strategy. Launch a targeted marketing campaign to better highlight the product’s unique features. Aim to recover 5% of the lost market share and achieve a 10% revenue increase within the next six months.

Example 3: Team Collaboration 

• The Problem: Project deadlines are being consistently missed, causing disruptions to key deliverables.
• The Context: Feedback from team members indicates that task ownership is unclear, and priorities frequently shift mid-project due to a lack of structured communication. Additionally, the current workflow lacks transparency, making it difficult to track progress and manage dependencies effectively.
• Who It Affects: The marketing, operations, and development teams involved in cross-departmental projects. This affects not only internal operations but also external stakeholders, such as clients expecting timely deliverables.
• The Impact: These issues have caused a 25% drop in client satisfaction, delays in launching critical campaigns, and increased frustration among team members due to miscommunication and inefficiencies.
• The Goal: Implement a centralized project management tool to improve task tracking and establish clear ownership of responsibilities. Develop a consistent process for prioritizing tasks to reduce confusion. The objective is to reduce project delays by 30% and improve client satisfaction scores by 20% over the next three months.

Example 4: Process Improvement 

• The Problem: The refund process for customer returns is taking significantly longer than the industry standard, leading to dissatisfaction.
• The Context: Currently, refunds are processed manually, averaging 14 days, compared to the industry benchmark of 7 days. Internal audits reveal that delays stem from redundant approval steps and inefficiencies in documentation handling.
• Who It Affects: Customers awaiting refunds for returned products. Prolonged waiting times have caused frustration among loyal customers and discouraged repeat purchases.
• The Impact: The extended refund timeline has led to a 20% increase in customer complaints over the last quarter, resulting in negative online reviews and a decline in brand reputation. This impacts customer loyalty and overall retention.
• The Goal: Automate the refund process by integrating a streamlined approval system and digitizing document handling. The goal is to reduce the average refund processing time to 7 days or less within the next three months, thereby improving customer satisfaction and reducing complaints by 25%.

Common Mistakes to Avoid When Writing Problem Statements

Crafting an effective problem statement can be challenging, and certain pitfalls can undermine its clarity and impact. Here are the most common mistakes to avoid:

1. Being Too Vague or Broad

A problem statement that lacks specificity makes it difficult to identify the issue or work toward a solution. Overly broad statements can confuse stakeholders and dilute focus.

Example of a Vague Statement:

• “Our customers are unhappy.”

Better Approach:

• “Customer satisfaction scores have dropped by 15% over the last quarter, primarily due to delayed responses from customer support.”

2. Focusing on Symptoms Instead of the Root Cause

Addressing only the surface-level symptoms of an issue leads to incomplete solutions. It’s essential to dig deeper and identify the underlying cause.

Example of a Symptom-Focused Statement:

• “Product reviews highlight frequent complaints about shipping delays.”

Better Approach:

• “Shipping delays occur due to insufficient warehouse staff during peak seasons, resulting in negative product reviews.”

3. Including Solutions in the Problem Statement

A problem statement should define the issue, not pre-determine how to solve it. Including solutions prematurely limits creative brainstorming and flexibility.

Example of a Solution-Focused Statement:

• “We need to hire more employees to address customer complaints.”

Better Approach:

4. Ignoring the Impact of the Problem

Failing to describe the problem’s impact on the organization, customers, or stakeholders makes it difficult to justify why the issue needs to be addressed.

Example of an Impact-Less Statement:

• “The team isn’t meeting deadlines.”

Better Approach:

• “Missed project deadlines have resulted in a 20% decline in client satisfaction and delayed product launches, impacting revenue growth.”

5. Being Too Wordy or Complex

A problem statement should be concise and easy to understand. Overloading it with unnecessary details or jargon can make it difficult for others to grasp the core issue.

Example of a Wordy Statement:

• “The current onboarding process is highly convoluted and overly detailed, which is leading to a high abandonment rate among users trying to sign up for the app, ultimately causing a reduction in user acquisition and retention.”

Better Approach:

• “35% of users abandon the app during onboarding, reducing user retention and acquisition.”

6. Overlooking Who the Problem Affects

A strong problem statement should identify the individuals, teams, or systems impacted by the issue to provide context and relevance.

Example of an Oversight:

• “Our product has quality issues.”

Better Approach:

• “Frequent product defects are affecting customers in our top revenue segment, leading to a 10% decline in repeat purchases.”

7. Not Defining Clear Goals

A problem statement without a measurable or achievable goal leaves the team without direction for solving the issue.

Example of a Goal-Less Statement:

• “We’re not reaching our sales targets.”

Better Approach:

• “Sales have fallen 15% below targets due to ineffective lead generation strategies. Our goal is to regain momentum by increasing qualified leads by 20% within the next quarter.”

How Krisp Can Help Improve Collaboration in Problem-Solving

Effective collaboration is essential for solving complex problems, and Krisp’s innovative tools are designed to make teamwork seamless. By enabling clear communication, reducing distractions, and automating repetitive tasks, Krisp helps teams focus on solving problems efficiently. Here’s how Krisp can improve collaboration in problem-solving:

1. Eliminate Noise for Distraction-Free Discussions

Background noise in virtual meetings can hinder collaboration and derail problem-solving efforts. Krisp’s noise cancellation technology removes distractions, ensuring that team members can communicate clearly and focus on the task at hand.

Use Case:

Remote teams working on a product development challenge can have uninterrupted brainstorming sessions, even if participants are in noisy environments, like a busy home or a coworking space.

2. Boost Productivity with AI Meeting Assistant

Krisp’s AI Meeting Assistant automatically transcribes meeting conversations, summarizes key points, and generates action items. This allows teams to stay focused during discussions without worrying about manually capturing every detail.

Use Case:

A marketing team trying to solve a campaign performance issue can rely on Krisp to document the meeting, summarize insights, and create a follow-up plan for testing new strategies.

Whether brainstorming in a strategy session or troubleshooting a campaign issue, teams can rely on Krisp’s AI note taker for Zoom, Microsoft Teams, Google Meet to capture discussions, highlight key insights, and keep collaboration productive.

3. Facilitate Global Collaboration Across Teams

Krisp ensures high-quality audio for teams collaborating across geographies and time zones, making virtual discussions seamless and efficient.

Use Case:

A global customer support team addressing service delays can have crystal-clear meetings, enabling quick identification of root causes and coordinated efforts to implement improvements.

4. Save Time with Real-Time Transcriptions

Krisp provides real-time transcriptions, making it easier for teams to revisit discussions and refine problem statements without scheduling additional meetings.

Use Case:

An operations team working on process improvement can quickly refer back to meeting transcripts to verify data points and refine their workflow redesign.

5. Encourage Focus and Productivity in Meetings

Krisp AI note-taking app combines of noise cancellation, transcription, and automated meeting summaries creates an environment where teams can stay focused and productive.

Use Case:

A cross-functional team working on resolving delayed product launches can focus on root cause analysis and actionable solutions, with Krisp capturing and organizing all key takeaways for post-meeting review.

Choosing the right tools is a key part of solving problems effectively, especially when you rely on accurate communication and well-structured meeting notes. If you want to see how different AI tools support collaboration through transcription, automated notes, summaries and integration with meeting platforms, our comparison guide of the best AI note taking apps offers a clear breakdown to help your team pick the solution that best fits the problem-solving process.

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